Senior Finance Officer

Work Arrangement:

Job Description

Background/IRC Summary: The International Rescue Committee (IRC) responds to the world’s worst crises and helps people to survive and rebuild their lives. At work in over 40 countries to restore safety, dignity and hope, IRC leads the way from harm to home. The IRC has been actively expanding its multi-sectoral outreach to address critical needs in Libya, with a particular focus on the eastern region of the country. To support post-flooding recovery in this region, the IRC plans to assist in repairing several health facilities damaged by the September 2023 flooding.

Job Overview/Summary: Under the direct supervision of the Finance Manager (FM), the Snr Finance Officer (FO) will support the setup of the IRC’s operations in Libya. He/she will be responsible for performs the day-to-day finance operations. Works with the Finance Manager in the maintenance and oversight of the accounting operations to ensure that all finance operations in Benghazi are performed in accordance with IRC and country office policy and procedures.

Major Responsibilities:

Specific duties

· Ensure smooth financial process and liquidity availability to operate in emergency.

· Maintain and advise staff on emergency operation standards and spending eligibility.

· Support to allocate all staff costs according to their timesheets, as well as all shared program cost to the grants according to the monthly cost allocation percentages.

· Assist in the implementation of Finance policies, procedures, and systems.

· Ensure compliance with IRC procedures and guidelines.

· Review all payment documents for proper and adequate back up and codes.

· Cash custodian of the cash in office balances.

Data Entry / Accounting Records

· Post daily transactions on the cash book tracking and send for Finance Manager review each month.

· Maintain subsidiary ledgers for advances, receivables and payables.

· Verify completeness and accuracy of all financial documents.

· Execute a weekly back-up of all financial ledgers on every last business day of the week.

· Filing and archiving of all Finance documents.

· Review expenditure spreadsheet and submit to the Finance Manager

· Assist in postings in Sun system and prepare the draft of monthly finance report and prepare Journal vouchers when needed.

Payroll and Taxes

· Assist in reviewing the national staff payroll that is prepared by HR related to Benghazi office, for calculation accuracy and completeness.

· Use correct tax grades and make accurate, legitimate payments to the Income & Sales Tax Department.

· Prepare required tax reports for tax authorities.

Bank operations

· Process cash withdrawals from the bank and ensure timely bank payments.

· Obtain monthly bank statements in the first week of the following month for all bank accounts.

· Liaise with bank officials in order to ensure uninterrupted bank services.

· Prepare monthly bank reconciliation schedules.

Cash Operations / Preparation of Vouchers

· Ensure internal control procedures are followed for all cash disbursement.

· Ensure that cash payments are reduced as much as possible and Inform Finance Manager of all discrepancies.

Other

· Review all Purchase Requests and Payment Requests for proper coding and budget adequacy.

· Liaise regularly with Supply Chain, Administration and Program.

· Assist the Finance Manager in responding to internal and/or external audit requests.

· Check sub-grantee reports, arrange payments to them with DDF check and CD approval when applicable.

· Assist with monthly balance sheet reconciliation reports.

· In liaison with Logistics department, prepare commitment lists every month for financial obligations already entered into but not yet captured in financial reports.

· Participate in tenders and review tender documents when needed.

Key Working Relationships:

Position Reports to: Finance Manager

Position directly supervises: None

Indirect Reporting: Field Coordinator

Other Internal and/or external contacts:

Internal: Supply Chain department, as well other Finance, Program and support unit staff

External: IRC’s Program Field Coordinators and Program & Finance staff in other IRC offices managed through IRC Libya office.

Qualifications

Job Requirements: Education: Bachelor’s degree in Finance or Accounting, or Advanced Diploma in Accounting from a recognized College/Institution. Work Experience: Minimum of 4 years of finance or accounting experience. Computer literate with significant experience in MS Office (Excel, Word, Outlook). Previous experience with International NGOs and/or USAID projects is highly desirable. Demonstrated Skills and Competencies: Effective communication skills, both written and verbal. Ability to prioritize multiple tasks, excellent decision-making skills. Language Skills: Fluency in Arabic and good command of English, both written and spoken, required. Working Environment: Standard office work environment. Candidates will be expected to provide their own transportation to and from the office each day. ____________________________________________________________________________________ The IRC and IRC workers must adhere to the values and principles outlined in IRC Way - Standards for Professional Conduct. These are Integrity, Service, and Accountability. In accordance with these values, the IRC operates and enforces policies on Beneficiary Protection from Exploitation and Abuse, Child Safeguarding, Anti Workplace Harassment, Fiscal Integrity, and Anti-Retaliation.