Senior Finance Associate G7
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TERMS OF REFERENCE
Title of Post: Senior Finance Associate
Type of Contract: Fixed Term
Level: G7
Unit/ Division: Finance
Duty Station Banjul, The Gambia
Duration: One year
WFP seeks candidates of the highest integrity and professionalism who share our humanitarian principles.
Why work at WFP?
SAVING & CHANGING LIVES ❤
Make a difference, the world will notice.
We are driven by our mission to fight world hunger and feed people’s dreams of a brighter future!
GLOBAL COMMUNITY 🌍
Build bridges that unite people across the world. Being part of a global, diverse and
multicultural community like WFP, will continuously expose you to new ideas and
perspectives.
UNLIMITED POSSIBILITIES 💡
Unlock possibilities you never thought you'd find.
WFP goes anywhere it is needed and does whatever it takes to get the job done.
Join us to make a difference!
For more details about WFP contractual modality and salary, please follow this link: https://icsc.un.org/
A. BACKGROUND AND PURPOSE
ORGANIZATIONAL CONTEXT:
These jobs are found in Country Offices (COs), Regional Bureaux (RBs), and Headquarters (HQ), and report to the Head of Unit, Chief or Finance Officer.
At this level job holders have independent responsibility for technical, specialized work including planning, organization and coordination, and setting objectives. They deal with issues that are often undefined and involve areas of uncertainty and complex inter-relationships. The instructions received are broad and the job holders are expected to consistently demonstrate a high degree of responsibility and initiative to respond independently to queries. Job holders have a level of expertise and knowledge to adapt and develop systems and processes in order to continually improve the level of support provided. They are expected to motivate and develop a team of support staff and/or are responsible for specialized support service(s) where the work is undertaken with the help of specially designed techniques, methods and processes.
JOB PURPOSE:
To support planning and coordinate the delivery of finance, budget and administration support services, and supervise and provide guidance to a team of staff ensuring transparent and efficient utilization of financial resources.
B. KEY RESPONSIBILITIES (not all-inclusive, nor exhaustive):
- Act as an escalation point in providing procedural and technical support to staff within the areas of finance and budget, to ensure compliance with WFP financial policies, rules and regulations.
- Participate in the development and implementation of financial policies and procedures, interpret and assess the impact of changes and make recommendations on follow up actions, to support setup and implementation of proper accounting procedures, systems and internal controls.
- Contribute to the improvement of internal processes, enhancement of corporate systems and design of tools, to support transparent and efficient utilization of financial resources.
- Monitor the daily cash position in order to optimize the use of surplus cash and maximize returns on investment through the liquidity portfolio.
- Ensure that payments are processed in a timely manner, resolve complex issues relating to the disbursement or replenishment of funds in line with WFP rules and regulations.
- Contribute to the preparation, implementation and monitoring of budgets, monitor expenditure and budget forecasts, to ensure that relevant future funding requirements are met.
- Co-ordinate with other teams in order to ensure that all financial and administrative services are being performed efficiently and in line with the needs of the wider team.
- Monitor account balances and oversee the recording of financial transactions in an accurate and timely manner to avoid the occurrence of an overdraft.
- Monitor, control and analyse general ledger accounts in order to initiate and achieve corrective actions.
- Prepare and analyse financial and statistical reports based on the established frequency and provide recommendations for further actions to the Finance Officer or other staff, to facilitate informed decision-making.
- Co-ordinate and supervise work of other support staff, and support their learning and development in management of financial resources (e.g. managing the petty cash/sub-imprest account, review and analyse vendor and balance sheet accounts, etc.), to ensure services are delivered consistently and to the required standards.
Remain on stand-by at all times and follow standard emergency preparedness practices in order to meet immediate emergency requirements for further service on job and in the field.
OTHER POST REQUIREMENTS (details to be determined by Post Managers):
This section is optional to describe additional responsibilities & knowledge required for the specific job.
WFP LEADERSHIP FRAMEWORK: COMMON STANDARDS OF BEHAVIOUR
Leads by Example with Integrity
Upholds WFP values, principles, and standards
Demonstrates and encourages others to uphold the WFP values, principles and standards
Respects others and values diversity
Values diversity using respectful and inclusive language, and encourages others to do the same
Stays focused and calm under pressure
Stays focused and calm when under pressure and encourages others to do the same
Demonstrates humility and a willingness to learn
Shows humility and a willingness to learn and share knowledge, frequently seeking and acting on feedback, and taking up opportunities to develop
Drives Results and Delivers on Commitments
Delivers results for maximum impact
Holds self and/or others accountable for the delivery of results
Delegates appropriately
Delivers results against delegated tasks and seeks guidance and support where needed
Adapts readily to change
Responds readily to change adjusting work as needed
Fosters Inclusive and Collaborative
Is inclusive and collaborative
Promotes inclusive teamwork and psychological safety by sharing ideas and openly raising issues
Gives timely and constructive feedback
Supports development for others by giving timely and constructive feedback
Builds and shares new perspectives
Listens attentively to others to capture, learn, build and share new perspectives
Applies Strategic
Thinking
Communicates and fulfils WFP’s vision
Fulfils WFP’s vision and is able to explain how their objectives support the vision
Embraces curiosity and new ways of doing things
Demonstrates curiosity, and proposes new ways of doing things when relevant
Analyses and evaluates data
Gathers data and shares knowledge to inform team decision making
Considers the impact of decisions
Implements decisions and asks questions to understand the impact for wider objectives
Builds and Maintains Sustainable Partnerships
Builds partnerships
Builds partnerships by seeking out opportunities to work with others
Collaborates to deliver common objectives
Collaborates with partners by sharing information and working together to deliver common goals
FUNCTIONAL CAPABILITIES: Capability Name
Description of the behaviour expected for the proficiency level
Internal Controls & Compliance
Utilizes understanding of risk management approaches and internal controls to monitor projects and programmes to confirm regulatory compliance and ensure data integrity.
Performance Budgeting, Analysis & Reporting
Analyzes budgets and forecasts to support the development of recommendations for senior leadership on financial and business planning matters in accordance with Value for Money principles.
Resource Management
Monitors trends in staffing and resource usage to anticipate and escalate potential issues to programme leaders.
Financial Mgmt. & Accounting Principles
Applies knowledge of financial and accounting principles and practices to ensure compliance with WFP policies, applicable procedures and accounting standards.
Supply Chain and Operations Knowledge
Applies working knowledge of WFP programme and supply chain principles to develop and/or review project budget plans.
DESIRED EXPERIENCES FOR ENTRY INTO THE ROLE:
- Has experience analysing, interpreting data and generating reports at national level.
- Coached and trained a new staff member in the RM function.
- 4 years’ experience in Finance work
STANDARD MINIMUM ACADEMIC QUALIFICATIONS:
Education****:
Completion of secondary school education. A post-secondary certificate in the related functional area
Language:
General Service (Headquarters): Fluency (level C) in English language. Fluency (level C) or intermediate knowledge (level B) of another official language may be required depending on the location of the post or area of responsibility.
General Service (Field): Fluency in both oral and written communication in the UN language in use at the duty station and in the duty station’s language, if different.
QUALIFIED FEMALE CANDIDATES ARE ENCOURAGED TO APPLY.
- Only Gambian nationals or holders of valid residence and work permits are eligible to apply for this position.
- Applications are to be submitted and received online and in English language only.
WFP will apply a rigorous and transparent selection process including thorough assessment of technical skills to ensure the best candidates are selected for the job. Please ensure that your application contains accurate and complete information on academic qualifications, employment record and language skills.
Deadline for submission is 30th May 2022
Only shortlisted candidates will be contacted.
-------- WFP has zero tolerance for any form of discrimination ……
Added 1 year ago
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Updated 1 year ago
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Source:
wfp.org
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