Senior Finance Assistant

ISA - International Seabed Authority

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Contract

This is a G-7 contract. This kind of contract is known as General Service and related categories. It is normally only for nationals. It usually requires 7 years of experience, depending on education.

Salary

The salary for this job should be more than 1,785 USD.

Salary for a G-7 contract in Kingston

The salary of a G-7 depends on the duty station. The minimum salary there is 278,057 JMD (~1,785 USD)

Please keep in mind that the salary displayed here is an estimation by UN Talent based on the location and the type of contract. It may vary depending on the organization. The recruiter should be able to inform you about the exact salary range. In case the job description contains another salary information, please refer to this one.

More about G-7 contracts.

Org. Setting and Reporting The post is located within the Office of Administrative Services at the Headquarters of the International Seabed Authority (ISA) located in Kingston, Jamaica, and reports directly to the Finance Officer and under the overall supervision of the Director of Administrative Services.

Responsibilities Within delegated authority, the incumbent will be responsible for the following: 1. Maintain computerized SAP/ERP software, accounting modules (Accounts Payable, Receivables, Common services and General Ledger). 2. Examine all transactional entries in the general ledger, ensure accuracy and compliance with IPSAS; 3. Perform accrual accounting entries for staff entitlement such as Education Grant, Annual leave, and other accrual entries as required by IPSAS (fixed assets, inventories…), ensure the accuracy and compliance. 4. Review and examine payroll and related payment activities, (salary, benefits and entitlements, over-time…) to ensure accuracy and timeliness in compliance with the Authority’s operational standards. 5. Prepare pension documents, such as Separation Notifications, pension fund contributions; reconciliation documents and reports with respect to Pension payment, liaise with Pension Fund office at headquarters to resolve any outstanding issue. 6. Review and cross-check payments, checks, bank transfers, and other accounts payable transactions performed by the Finance Assistant, examine supporting documents to ensure accuracy and validity. 7. Maintain the filing system of financial documents and correspondence. 8. Perform routine correspondence and maintain contact with vendor on matters concerning accounts payable. 9. Assist in the preparation of monthly financial reports and other ad-hoc financial reports 10. Provide advice to colleagues on initiatives to improve financial operations and systems. 11. Prepare schedules for the year-end financial audit. Provide supporting documents as required. 12. Provide backfill for the position of the Finance Assistant as required. 13. Perform other duties as assigned by the Finance Officer.

Competencies Professionalism: Shows pride in work and in achievements. Demonstrates professional competence and mastery of subject matter. Is conscientious and efficient in meeting commitments, observing deadlines and achieving results. Is motivated by professional rather than personal concerns. Shows persistence when faced with difficult problems or challenges; remains calm in stressful situations.

Teamwork: Works collaboratively with colleagues to achieve organizational goals. Solicits input by genuinely valuing others’ ideas and expertise; is willing to learn from others. Places team agenda before personal agenda. Supports and acts in accordance with final group decision, even when such decisions may not entirely reflect own position. Shares credit for team accomplishments and accepts joint responsibility for team shortcomings.

Planning and organizing: Develops clear goals that are consistent with agreed strategies. Identifies priority activities and assignments; adjusts priorities as required. Allocates appropriate amount of time and resources for completing work. Foresees risks and allows for contingencies when planning. Monitors and adjusts plans and actions as necessary. Uses time efficiently.

Education High school diploma or equivalent is required.

Work Experience Experience with financial processing, expenditure monitoring as well as financial reporting

Experience with ERP accounting standards is desirable

Minimum of ten years experience in finance, budget, accounting, administrative services or related area

Languages English and French are the working languages of the United Nations Secretariat; For the position advertised, fluency in English is required; and knowledge of another official United Nations language is an advantage.

United Nations Considerations According to article 101, paragraph 3, of the Charter of the United Nations, the paramount consideration in the employment of the staff is the necessity of securing the highest standards of efficiency, competence, and integrity. Candidates will not be considered for employment with the United Nations if they have committed violations of international human rights law, violations of international humanitarian law, sexual exploitation, sexual abuse, or sexual harassment, or if there are reasonable grounds to believe that they have been involved in the commission of any of these acts. The term “sexual exploitation” means any actual or attempted abuse of a position of vulnerability, differential power, or trust, for sexual purposes, including, but not limited to, profiting monetarily, socially or politically from the sexual exploitation of another. The term “sexual abuse” means the actual or threatened physical intrusion of a sexual nature, whether by force or under unequal or coercive conditions. The term “sexual harassment” means any unwelcome conduct of a sexual nature that might reasonably be expected or be perceived to cause offence or humiliation, when such conduct interferes with work, is made a condition of employment or creates an intimidating, hostile or offensive work environment, and when the gravity of the conduct warrants the termination of the perpetrator’s working relationship. Candidates who have committed crimes other than minor traffic offences may not be considered for employment.

Due regard will be paid to the importance of recruiting the staff on as wide a geographical basis as possible. The United Nations places no restrictions on the eligibility of men and women to participate in any capacity and under conditions of equality in its principal and subsidiary organs. The United Nations Secretariat is a non-smoking environment.

The paramount consideration in the appointment, transfer, or promotion of staff shall be the necessity of securing the highest standards of efficiency, competence, and integrity. By accepting an offer of appointment, United Nations staff members are subject to the authority of the Secretary-General and assignment by him or her to any activities or offices of the United Nations in accordance with staff regulation 1.2 (c). In this context, all internationally recruited staff members shall be required to move periodically to discharge new functions within or across duty stations under conditions established by the Secretary-General.

Applicants are urged to follow carefully all instructions available in the online recruitment platform, inspira. For more detailed guidance, applicants may refer to the Manual for the Applicant, which can be accessed by clicking on “Manuals” hyper-link on the upper right side of the inspira account-holder homepage.

The evaluation of applicants will be conducted on the basis of the information submitted in the application according to the evaluation criteria of the job opening and the applicable internal legislations of the United Nations including the Charter of the United Nations, resolutions of the General Assembly, the Staff Regulations and Rules, administrative issuances and guidelines. Applicants must provide complete and accurate information pertaining to their personal profile and qualifications according to the instructions provided in inspira to be considered for the current job opening. No amendment, addition, deletion, revision or modification shall be made to applications that have been submitted. Candidates under serious consideration for selection will be subject to reference checks to verify the information provided in the application.

Job openings advertised on the Careers Portal will be removed at 11:59 p.m. (New York time) on the deadline date.

No Fee THE UNITED NATIONS DOES NOT CHARGE A FEE AT ANY STAGE OF THE RECRUITMENT PROCESS (APPLICATION, INTERVIEW MEETING, PROCESSING, OR TRAINING). THE UNITED NATIONS DOES NOT CONCERN ITSELF WITH INFORMATION ON APPLICANTS’ BANK ACCOUNTS.

Added 2 days ago - Updated 1 hour ago - Source: careers.un.org