SENIOR FINANCE AND BUDGET ASSISTANT

Contract

This is a G-7 contract. This kind of contract is known as General Service and related categories. It is normally only for nationals. It usually requires 7 years of experience, depending on education.

Salary

The salary for this job should be more than 5,028 USD.

Please keep in mind that the salary displayed here is an estimation by UN Talent based on the location and the type of contract. It may vary depending on the organization. The recruiter should be able to inform you about the exact salary range. In case the job description contains another salary information, please refer to this one.

Org. Setting and Reporting The United Nations Environment Programme (UNEP) is the leading global environmental authority that sets the global environmental agenda, promotes the coherent implementation of the environmental dimension of sustainable development within the United Nations system, and serves as an authoritative advocate for the global environment.

The overall objective of the UNEP's Economy Division is to encourage decision-makers in government, local authorities and industry to develop and adopt policies, strategies and practices and technologies that promote sustainable patterns of consumption and production, make efficient use of natural resources, ensure safe management of chemicals and contribute to making trade and environment policies mutually supportive. It promotes the development, use and transfer of policies, technologies, economic instruments, managerial practices and other tools that assist in environmentally sound decision making and the building of corresponding activities.

This position is located in UNEP, Economy Division, Climate Technology Centre and Network (CTCN) at the Copenhagen duty station. Under the overall direct supervision of the Director of the Climate Technology Centre, and the direct supervision of the Administrative Officer of Economy Division, the incumbent will perform the following duties:

Responsibilities I. Budget- Budget Implementation, Financial and Grants Management, and financial reporting to the Donors, and the Advisory Board. a) Undertakes reviews, analyses, and preparation of the Climate Technology Centre and Network (CTCN) Annual Operating Plan (AOP) Budget plan and its revisions. b) Reviews, analyses, and assists in the finalization of cost estimates and budget proposals, in terms of staff and non-staff requirements, including programmatic aspects; ensures compliance with the approved AOP Budget. c) Assists managers in the elaboration of resource requirements for budget submissions. d) Undertakes research and provides support to higher level Finance & Budget Officers with respect to budget reviews. e) Provides input into the preparation of allotments, including redeployment of funds when necessary, ensuring appropriate expenditures. f) Monitors AOP budget implementation/expenditures and recommends reallocation of funds as necessary. g) Reviews requisitions for goods and services to ensure (a) correct objects of expenditure have been charged, and (b) compliance with the Donor Agreement (c) availability of funds. h) Monitors extra-budgetary resources, including review of agreements and cost plans, ensuring compliance with regulations and rules and established policies and procedures, and Donor Agreement conditionalities. i) Prepares budget performance submissions, financial reports, and projections for endorsement by the Advisory Board, and interim financial statements for the donors. j) Monitors and maintains integrity of various financial databases. k) Verifies accuracy of input data, ensuring consistency of data in previous allotments to new allotments issued. l) Co-ordinates with other finance and budget staff on related issues during preparation of budget reports.

II. Claims a) Reviews interim and final financial reports submitted by Implementing Partners to ensure compliance with the approved budget. b) Reviews, analyses and processes payments to third-parties, commercial entities, and individuals.

III. Treasury a) Reviews incoming payment instructions, including those from units within the Division, regarding banking details and sources of funds. b) Prepares payments for final disbursement by Cashier. c) Dispatches payment instructions through UMOJA to Cashier. d) Provides relevant information for receipts and deposits for all incoming funds. e) Notifies Programme Managers of status of payments. f) Assists staff members, Fund Management Officers, and donors regarding queries on payment and deposit-related issues. g) Investigates complaints on non-receipts. h) Prepares periodical reports: cash flow, contributions. i) Follows-up on audit recommendations. j) Follows-up on fraud cases. k) Files and archives as required.

IV. General a) Keeps up to date on documents/reports/guidelines that have a bearing on matters related to the programme, ensuring compliance with CTCN Advisory Board recommendations and decisions as well as with United Nations policies and procedures. b) Drafts or prepares correspondence to respond to enquiries in respect to relevant financial and budget matters. c) Provides guidance, training, and daily supervision to other general service staff in the area of responsibility. d) Provides guidance to the CTCN Team on Implementing Partner's Due Diligence, takes part in meetings for Fiduciary Assessment of the Implementing Partners for Green Climate Fund (GCF) projects and recommend to the CTCN Administrative Officer for approval and signature on the Assessment. Advice the CTCN team on appropriate legal instrument to be used. e) Supports the divisional initiatives and teams on finance and budget thereby improving the Divisional compliance to the corporate fiduciary standards. f) Assists with the collection and analysis of data as well as preparation of data presentations and reports for information sharing, responding to queries, knowledge management, planning and decision making. g) Assists with visualizations and updating information material such as web pages or brochures. h) Performs other related duties, as assigned.

Competencies PROFESSIONALISM: The ability to perform analysis, modeling and interpretation of data in support of decision-making. shows pride in work and in achievements; demonstrates professional competence and mastery of subject matter; Is conscientious and efficient in meeting commitments, observing deadlines and achieving results; Is motivated by professional rather than personal concerns; shows persistence when faced with difficult problems or challenges; remains calm in stressful situations. Commitment to implementing the goal of gender equality by ensuring the equal participation and full involvement of women and men in all aspects of work.

ACCOUNTABILITY: Takes ownership of all responsibilities and honours commitments; delivers outputs for which one has responsibility within prescribed time, cost and quality standards; operates in compliance with organizational regulations and rules; supports subordinates, provides oversight and takes responsibility for delegated assignments; takes personal responsibility for his/her own shortcomings and those of the work unit, where applicable.

TEAMWORK: Works collaboratively with colleagues to achieve organizational goals; solicits input by genuinely valuing others’ ideas and expertise, is willing to learn from others; places team agenda before personal agenda; supports and acts in accordance with final group decisions, even when such decisions may not entirely reflect own position; shares credit for team accomplishments and accepts joint responsibility for team shortcomings.

Education High school diploma or equivalent is required. Supplemental additional technical training in Accounting and Finance or related field is required.

Passing the Global General Service Test (GGST) is a prerequisite for recruitment consideration in the General Services and related categories in the United Nations Secretariat. Successful passing of the Administrative Support Assessment Test (ASAT) in English at the United Nations Headquarters (UNHQ), Economic Commission for Africa (ECA), Economic and Social Commission for Western Asia (ESCWA), United Nations Office at Geneva (UNOG), United Nations Office at Vienna (UNOV), International Criminal Tribunal for Rwanda (ICTR) or International Criminal Tribunal for the former Yugoslavia (ICTY) may be accepted in lieu of the GGST.

The GGST is administered to applicants when required before the administration of a written assessment and/or interview.

Job - Specific Qualification A technical or vocational certificate in the field of accounting, finance or business administration is required.

Work Experience A minimum of (10) ten years of relevant and progressive experience in the field of budgeting and accounting preferably within the UN system or similar international organization is required.

Experience in project/grant management, budgeting, accounting, and financial management is required.

Experience in using MS Microsoft Word and Excel or spreadsheet programs is required.

Experience in Enterprise Resource Programs, IPSAS and other financial management programmes /systems used by the UN system or similar International organization is desirable.

One (1) year or more of experience in data analytics or related area is desirable.

Languages English and French are the working languages of the United Nations Secretariat. For the post advertised, fluency in English is required. Knowledge of French is desirable.

Note: "Fluency equals a rating of "fluent" in all four areas (read, write, speak, understand) and "Knowledge of" equals a rating of "confident" in two of the four areas.

Assessment Evaluation of qualified candidates for this position may include a substantive assessment, such as a written test, which will be followed by a competency-based interview by phone or teleconference.

Special Notice Appointment against this post is for an initial period of one year and may be subject to extension.

This position is subject to local recruitment pursuant to staff rule 4.4 of the United Nations Staff Rules. All staff in the General Service and related categories shall be recruited in the country or within commuting distance of each office, irrespective of their nationality and of the length of time they may have been in the country. Applicants for General Service and related categories must be authorized to work in the country where the position is located. The candidate is responsible for any travel and relocation expenses incurred to take-up the appointment. A staff member subject to local recruitment shall not be eligible for the allowances or benefits exclusively applicable to international recruitment.

Staff members are subject to the authority of the Secretary-General and to assignment by him or her. In this context, all staff are expected to move periodically to new functions in their careers in accordance with established rules and procedures.

Internal Applicants – when completing the Candidate Profile form, ensure ALL fields, ALL professional experience and contact information are completed and up to date. This information is the basis for the hiring manager to assess your eligibility and suitability for the position and to contact you.

The United Nations Secretariat is committed to achieving 50/50 gender balance and geographical diversity in its staff. Female candidates are strongly encouraged to apply for this position.

At the United Nations, the paramount consideration in the recruitment and employment of staff is the necessity of securing the highest standards of efficiency, competence and integrity, with due regard to geographic diversity. All employment decisions are made on the basis of qualifications and organizational needs. The United Nations is committed to creating a diverse and inclusive environment of mutual respect. The United Nations recruits and employs staff regardless of gender identity, sexual orientation, race, religious, cultural and ethnic backgrounds or disabilities. Reasonable accommodation for applicants with disabilities may be provided to support participation in the recruitment process when requested and indicated in the application.

All applicants are strongly encouraged to apply on-line as soon as possible after the job opening has been posted and well before the deadline stated in the job opening. On-line applications will be acknowledged where an email address has been provided. If you do not receive an e-mail acknowledgement within 24 hours of submission, your application may not have been received. If the problem persists, please seek technical assistance through the Inspira "Contact Us" link.

United Nations Considerations According to article 101, paragraph 3, of the Charter of the United Nations, the paramount consideration in the employment of the staff is the necessity of securing the highest standards of efficiency, competence, and integrity. Candidates will not be considered for employment with the United Nations if they have committed violations of international human rights law, violations of international humanitarian law, sexual exploitation, sexual abuse, or sexual harassment, or if there are reasonable grounds to believe that they have been involved in the commission of any of these acts. The term “sexual exploitation” means any actual or attempted abuse of a position of vulnerability, differential power, or trust, for sexual purposes, including, but not limited to, profiting monetarily, socially or politically from the sexual exploitation of another. The term “sexual abuse” means the actual or threatened physical intrusion of a sexual nature, whether by force or under unequal or coercive conditions. The term “sexual harassment” means any unwelcome conduct of a sexual nature that might reasonably be expected or be perceived to cause offence or humiliation, when such conduct interferes with work, is made a condition of employment or creates an intimidating, hostile or offensive work environment, and when the gravity of the conduct warrants the termination of the perpetrator’s working relationship. Candidates who have committed crimes other than minor traffic offences may not be considered for employment.

Due regard will be paid to the importance of recruiting the staff on as wide a geographical basis as possible. The United Nations places no restrictions on the eligibility of men and women to participate in any capacity and under conditions of equality in its principal and subsidiary organs. The United Nations Secretariat is a non-smoking environment.

The paramount consideration in the appointment, transfer, or promotion of staff shall be the necessity of securing the highest standards of efficiency, competence, and integrity. By accepting an offer of appointment, United Nations staff members are subject to the authority of the Secretary-General and assignment by him or her to any activities or offices of the United Nations in accordance with staff regulation 1.2 (c). In this context, all internationally recruited staff members shall be required to move periodically to discharge new functions within or across duty stations under conditions established by the Secretary-General.

Applicants are urged to follow carefully all instructions available in the online recruitment platform, inspira. For more detailed guidance, applicants may refer to the Manual for the Applicant, which can be accessed by clicking on “Manuals” hyper-link on the upper right side of the inspira account-holder homepage.

The evaluation of applicants will be conducted on the basis of the information submitted in the application according to the evaluation criteria of the job opening and the applicable internal legislations of the United Nations including the Charter of the United Nations, resolutions of the General Assembly, the Staff Regulations and Rules, administrative issuances and guidelines. Applicants must provide complete and accurate information pertaining to their personal profile and qualifications according to the instructions provided in inspira to be considered for the current job opening. No amendment, addition, deletion, revision or modification shall be made to applications that have been submitted. Candidates under serious consideration for selection will be subject to reference checks to verify the information provided in the application.

Job openings advertised on the Careers Portal will be removed at 11:59 p.m. (New York time) on the deadline date.

No Fee THE UNITED NATIONS DOES NOT CHARGE A FEE AT ANY STAGE OF THE RECRUITMENT PROCESS (APPLICATION, INTERVIEW MEETING, PROCESSING, OR TRAINING). THE UNITED NATIONS DOES NOT CONCERN ITSELF WITH INFORMATION ON APPLICANTS’ BANK ACCOUNTS.