Senior Executive Associate, FT, GS-7, Hosted Funds, ECW, New York, USA, Req: 558264

Contract

This is a G-7 contract. This kind of contract is known as General Service and related categories. It is normally only for nationals. It usually requires 7 years of experience, depending on education. More about G-7 contracts.

UNICEF works in some of the world’s toughest places, to reach the world’s most disadvantaged children. To save their lives. To defend their rights. To help them fulfill their potential.

Across 190 countries and territories, we work for every child, everywhere, every day, to build a better world for everyone.

And we never give up.

For every child, EDUCATION

How can you make a difference?

The fundamental mission of UNICEF is to promote the rights of every child, everywhere, in everything the organization does — in programs, in advocacy and in operations. The equity strategy, emphasizing the most disadvantaged and excluded children and families, translates this commitment to children’s rights into action. For UNICEF, equity means that all children have an opportunity to survive, develop and reach their full potential, without discrimination, bias or favoritism. To the degree that any child has an unequal chance in life — in its social, political, economic, civic and cultural dimensions — her or his rights are violated. There is growing evidence that investing in the health, education and protection of a society’s most disadvantaged citizens — addressing inequity — not only will give all children the opportunity to fulfill their potential but also will lead to sustained growth and stability of countries. This is why the focus on equity is so vital. It accelerates progress towards realizing the human rights of all children, which is the universal mandate of UNICEF, as outlined by the Convention on the Rights of the Child, while also supporting the equitable development of nations.

Organizational Context

Education Cannot Wait (ECW) is the global fund for education in emergencies and protracted crisis and is a UNICEF hosted fund functioning under UNICEF policies, procedures, and guidelines. ECW is entering it’s second strategic period with the ambition to mobilize 1.5Bn USD over the coming 4 years. The ECW Director is a global advocate for EiEPC and, with the support from the ECW Secretariat, ensures that more and better funding is secured for education in emergencies and protracted crisis.

Purpose of the Job

Under the direct supervision of the ECW Director undertakes executive management support services for ECW as UNICEF Hosted fund. The incumbent assists in ensuring efficient and cost-effective administrative support services, providing guidance to administrative staff as well and supporting staff in office administrative assignments. Ensures the office’s administrative operations and services are in compliance with the organization's administrative policy, procedures, rules and regulations.

Key functions, accountabilities and related duties/tasks

1. Support the ECW Director in managing schedule, meetings, events and travel arrangements

Ensures that the ECW directors schedule and calendar is up to date and managed in close coordination with the Director and colleagues in the secretariat. Provides relevant documents to the ECW Director prior to meetings, events or missions and assists the Director in planning missions and travel engagements. Including and not limited to:

• Supports in planning and execution of meetings
• ensures that all updated briefing materials are on the calendar and in the briefing book
• Prepares Director's daily briefing book and card
• Receives guests, prepares meeting rooms
• Assists in sending RSVPs to invitations
• Supports time management and scheduling on behalf of the Director with appropriate consultation as required and effectively prioritizes and resolves related conflicts and competing demands
• Assists in monitoring emails and follows up on logged requests and receipt of recommendations
• Brings sensitive and urgent matters to the attention of the Director; screens, prioritizes all incoming correspondence; compiles relevant background documents and references; identifies issues requiring the Director's attention and refers others to the relevant office and appropriate disposition; monitors and follows up on action to be taken.

2. Support to the High-Level Steering Group (HLSG) and Executive Committee (ExCom)

• Assists coordination and planning with ECW's governance structure, including the High-Level Steering Group (HLSG) and Executive Committee (ExCom)
• Assists managing communications with governance bodies by responding to general queries and requests for information and directing to appropriate members of the ECW Secretariat.
• Assists managing ECW's email inbox to ensure timely and efficient engagement with external partners, donors, civil society and ExCom/HLSG members and to ensure a smooth flow of information.
• Assists in monitoring all pending action points and follows up
• Official back-up for the P3 Executive Specialist

3. Management of administrative supplies, office equipment and other properties is effectively performed

• Management and oversight of functions related to administrative supplies and office equipment for the ECW Office in New York. Together with the admin team, ensure that supplies and materials are procured and stored.

4. Any other assigned administrative support responsibilities and services are effectively carried out and delivered

• ECW is a small secretariat, and the staff member is expected to take leadership on and carry out other administrative support and services as directed by the ECW Director.

To qualify as an advocate for every child you will have…

• Completion of Secondary School, University level courses in administration, finance, or any other related field of discipline relevant to the job is an asset.
• A minimum of seven years of relevant professional work experience in office management, administration, finance, accounting, ICT, human resources, supply or any other relevant function.
• Developing country work experience and/or familiarity with emergency is considered an asset.
• Fluency in English is required. Knowledge of another official UN language (Arabic, Chinese, French, Russian or Spanish) or a local language is an asset.

For every Child, you demonstrate...

UNICEF’s Core Values of Care, Respect, Integrity, Trust and Accountability and Sustainability (CRITAS) underpin everything we do and how we do it. Get acquainted with Our Values Charter: UNICEF Values

UNICEF competencies required for this post are…

(1) Builds and maintains partnerships (2) Demonstrates self-awareness and ethical awareness (3) Drive to achieve results for impact (4) Innovates and embraces change (5) Manages ambiguity and complexity (6) Thinks and acts strategically (7) Works collaboratively with others.

During the recruitment process, we test candidates following the competency framework. Familiarize yourself with our competency framework and its different levels: competency framework here.

UNICEF is here to serve the world’s most disadvantaged children and our global workforce must reflect the diversity of those children. The UNICEF family is committed to include everyone, irrespective of their race/ethnicity, age, disability, gender identity, sexual orientation, religion, nationality, socio-economic background, or any other personal characteristic. We offer a wide range of benefits to our staff, including paid parental leave, breastfeeding breaks and reasonable accommodation for persons with disabilities. UNICEF strongly encourages the use of flexible working arrangements. UNICEF has a zero-tolerance policy on conduct that is incompatible with the aims and objectives of the United Nations and UNICEF, including sexual exploitation and abuse, sexual harassment, abuse of authority and discrimination. UNICEF is committed to promote the protection and safeguarding of all children. All selected candidates will, therefore, undergo rigorous reference and background checks, and will be expected to adhere to these standards and principles. Background checks will include the verification of academic credential(s) and employment history. Selected candidates may be required to provide additional information to conduct a background check.

Remarks:

UNICEF’s active commitment towards diversity and inclusion is critical to deliver the best results for children. For this position, eligible and suitable candidates irrespective of their gender, nationality or religion are encouraged to apply.

Only shortlisted candidates will be contacted and advance to the next stage of the selection process.

UNICEF appointments are subject to medical clearance. Appointments are also subject to inoculation (vaccination) requirements, including against SARS-CoV-2 (Covid). Government employees that are considered for employment with UNICEF are normally required to resign from their government before taking up an assignment with UNICEF. UNICEF reserves the right to withdraw an offer of appointment, without compensation, if a visa or medical clearance is not obtained, or necessary inoculation requirements are not met, within a reasonable period for any reason.

The appointment for this position is limited to ECW, a UNICEF hosted fund. While UN staff regulations and rules, as well as UNICEF policies and procedures, apply to you during your appointment, certain provisions therein may apply to you differently due to the limited scope of your appointment. In addition, during your appointment in ECW, you will not be considered eligible for conversion to a Continuing Appointment as per UNICEF Administrative Instruction on Continuing Appointment (CF/AI/2017-002) or any revision thereof. In the event that your post is abolished, the priority granted, and other support provided to staff on abolished posts in staff selection processes will only be extended to posts within ECW and not to other posts in UNICEF.

UNICEF candidates: To return to a UNICEF appointment outside ECW, you will need to be selected in a competitive recruitment exercise. Upon selection for a UNICEF post outside of UNICEF-hosted funds, the period you have served with the UNICEF-hosted fund will count towards the calculation of years of and eligibility for a continuing appointment.

External Candidates: To secure a UNICEF appointment outside ECW, you will need to be selected in a competitive recruitment exercise. Upon selection for a UNICEF post outside of UNICEF hosted funds, the period you have served with the UNICEF hosted fund will count towards the calculation of years of service and eligibility for a continuing appointment.