Senior Driver to the Resident Representative (Limited to nationals of Mexico only)

Contract

This is a GS-3 contract. This kind of contract is known as General Service and related categories. It is normally only for nationals. It usually requires 3 years of experience, depending on education.

Salary

The salary for this job should be more than 1,506 USD.

Please keep in mind that the salary displayed here is an estimation by UN Talent based on the location and the type of contract. It may vary depending on the organization. The recruiter should be able to inform you about the exact salary range. In case the job description contains another salary information, please refer to this one.

Background

Under the guidance and supervision of the Resident Representative and in coordination with the Executive Associate, the Senior Driver provides reliable and safe driving services to the senior officials in the CO and other high-ranking UN officials and visitors ensuring highest standards of discretion and integrity, sense of responsibility, excellent knowledge of protocol and security issues. The Driver demonstrates a client-oriented approach, high sense of responsibility, courtesy, tact and the ability to work with people of different national and cultural backgrounds.

Upon special request from supervisor, the senior driver could also provide driving services to the operations and programme staff in the CO, Consultants and Experts and UN staff on mission. Incumbent may also be required to provide light clerical support (I.e. inventory services, logging receipts etc) on ad-hoc basis.

Incumbent is expected to display initiative, a positive approach and a strong client orientation. As such, s/he is expected to be flexible in performing other emerging tasks and additional duties as required by direct supervisor or senior management

Duties and Responsibilities

Summary of Key Functions:

1. Provision of reliable and secure driving services to high level UN officials and related support to protocol and security processes.
2. Proper use of vehicle
3. Day-to-day maintenance of the assigned vehicle
4. Availability of documents/ supplies

5. Steadfastly observe rules and regulations related to accidents.

6. Ensures provision of reliable and safe driving services and related support to protocolary and security processes and paperwork by

• Driving office vehicles for the transport of UNDP of high-ranking UN officials and visitors and delivery and collection of mail, documents and another items;
• Meeting official personnel and visitors at the airport including visa and customs formalities arrangement when required.
• Process documentation related to visas, residency, government clearances, security and customs as required by senior management and supervisor.
• When required, and in coordination with Administrative Unit, support inventory processes and other light clerical ties.

2. Ensures cost-savings through proper use of vehicle through accurate maintenance of daily vehicle logs, provision of inputs to preparation of the vehicle maintenance plans and reports.

3. Ensures proper day-to-day maintenance of the assigned vehicle through timely minor repairs, arrangements for major repairs, timely changes of oil, check of tires, brakes, car washing, etc.

4. Ensures availability of all the required documents/supplies including vehicle insurance, vehicle logs, office directory, map of the city/country, first aid kit, necessary spare parts in the assigned vehicle.

5. Ensures that all immediate actions required by rules and regulations are taken in case of involvement in accidents.

Competencies

Core

Innovation

Ability to make new and useful ideas work

Leadership

Ability to persuade others to follow

People Management

Ability to improve performance and satisfaction

Communication

Ability to listen, adapt, persuade and transform

Delivery

Ability to get things done while exercising good judgement

Technical/Functional

OPERATIONAL EFFECTIVENESS

• Ability to perform a variety of repetitive and routine tasks and duties applying a level of judgement when assessing threats and risks to passengers
• Ability to review data, identify and adjust discrepancies (ex. Pick up schedules)
• Ability to handle a large volume of work possibly under time constraints
• Good knowledge of administrative rules and regulations related to driving and project transportation assignments.
• Ability to operate and maintain a variety of vehicles and office equipment in order to provide efficient delivery of service
• Ability to organize and complete multiple tasks by establishing priorities
• Demonstrates excellent knowledge of driving rules and regulations and skills in minor vehicle repair (for Drivers)
• Demonstrates excellent knowledge of protocol and clearance processes.
• Demonstrates excellent knowledge of security issues (for Drivers)

MANAGING DATA

• Collects and compiles hardcopy data with speed and accuracy identifying what is relevant and discarding what is not, records it in an accessible manner and maintains data bases
• Thoroughly and methodically collects, verifies and records hardcopy data demonstrating attention to detail and identifying and correcting errors on own initiative
• Transmits file data (through smart phones and other tools); Interprets data, draws conclusions and/or identifies patterns which support the work of others
• Support asset inventory processes

MANAGING DOCUMENTS, CORRESPONDENCE AND REPORTS

• Creates, edits and presents information (queries, reports, documents) on vehicle maintenance and other related matters.
• Ability to produce accurate and well documented records conforming to the required standard

PLANNING, ORGANIZING AND MULTI-TASKING

• Organises and accurately completes multiple tasks by establishing priorities while taking into consideration special assignments, frequent interruptions, deadlines, available resources and multiple reporting relationships
• Plans, coordinates and organises workload while remaining aware of changing priorities and competing deadlines
• Demonstrates ability to quickly shift from one task to another to meet multiple support needs
• Establishes, builds and maintains effective working relationships with staff and clients to facilitate the provision of support

Promoting learning and knowledge management/sharing is the responsibility of each staff member.

Required Skills and Experience

Education:

• Secondary Education.
• Valid Driver’s license.

Experience:

• 3 years’ work experience as a driver.
• Safe driving record.
• Security training highly desirable.
• Knowledge of driving rules and regulations.
• Skills in minor vehicle repair.

Language Requirements:

• Fluency in Spanish.
• Command of another UN language desirable.