Senior Data System Management Officer

Job Description

Program Brief:

The International Rescue Committee (IRC) responds to the world’s worst humanitarian crises and helps people survive, recover and gain control of their future. The IRC is working to improve the safety, health, education, economic well-being and power of people in crisis-affected places. IRC’s Economic Recovery and Development programming ensures that clients meet both their short- and long-term economic needs through sustainable and ethical programs such as, but not limited to, cash and voucher transfers, food security promotion, climate-smart agro-pastoral production and enterprise development and employment promotion.

More than 3.6 million people have fled across borders to seek safety in the 1st month since the escalation of conflict in Ukraine on February 24, 2022, and over 6.5 million Ukrainians are reported to be displaced. As the vast majority of the displaced are women, girls, and boys, this could become the worst humanitarian crisis Europe has seen in decades.

Between February 7-23, 2022, an IRC team undertook a scoping mission covering Poland and Ukraine to better understand the context, humanitarian and civil society landscape, and anticipated service gaps in the event of an escalation of conflict in Ukraine and consequent displacement into neighboring Poland. As of February 24th, the IRC has pivoted to an emergency response, and have identified partner agencies in Ukraine and Poland to facilitate immediate assistance that can be used where it is the most needed. Simultaneously, the IRC is establishing operations across Ukraine and Poland to complement partner response services either in breadth or scale.

Purpose of this role:

The Data System Management (DSM) Senior Officer will provide leadership and technical support to the establishment of data collection, analysis systems and developing data workflows to facilitate a coherent storage and reporting to internal and external audiences. The DSM will have a thorough understanding of the different databases, aiming to harmonize and validate data by developing tools, processes and mechanisms, ensuring data quality, readily available for the reporting needs all sectors.

Major Responsibilities:

Data Management:

• Design and develop a Database Management System (DBMS) able to include all sources of data, including data from implementing partners, following the General Statistical Business Process Model (GSBPM), including data use and demand generation strategies

• Develop dedicated Data Management Plans (DMP) for all ongoing and new grants;

• Oversee the development, ongoing modifications, strengthening and functioning of the country-level data management system from all sectors (Protection, ERD and Education);

• Design data validation mechanisms for internal and external sources (partner) of data;

• Design and maintain Management Information systems for tracking and reporting all quantitative data and information with appropriate disaggregation (e.g. gender, location, etc)

• Ensure alignment of grant/program indicators with IRC core indicators

• Provide capacity building on effective use of Database products and systems to IRC and where applicable, partners

Research, Learning and Analysis

• Support the MEAL Coordinator to develop and implement regular monitoring and evaluation activities for the protection program;

• Collaborate with program teams to discuss, analyze and interpret findings of sectorial activities;

• Analyze quantitative data for the purpose of internal and external reporting;

• Design and develop tools and systems to carry out the program monitoring and evaluation plans, as well as a comprehensive yet user friendly program-wide database for each program.

• Develop and implement appropriate data collection methodologies and tools, analysis plans, reporting outlines, and data/information dissemination/utilization plans;

• Ensure that proposal budgets capture appropriate cost and financial information to enable implementation of both internal and external database system components;

• Establish and maintain data standards, best practices and adherence to these standards as required;

• Identify and design innovative practices to improve organizational efficiency and effectiveness in database management and incorporate them in the country MEAL strategy

Reporting

• Data validation of internal and external report ensuring data quality and accuracy

• Lead on external reporting on a monthly basis, compiling and producing data in different formats as required

• Creating visualizations to support organizational decision making

Experience (Including sector/industry):

• At least 3 years NGO experience preferably in a data system management role.

• Working knowledge of GSBPM

• Experience developing solutions to optimize data workflow from different repositories

• Experience with business intelligence and analytic tools such as ONA, or Kobo

• Experience developing case management databases in a humanitarian context. Ideally support in adapting CommCare or Primero.

• Experience using Power Bi

• Experience using Power Apps

• Experience using ArcGIS is desired.

Knowledge, Skills & Competences:

• Statistics, data analysis, data-driven computation are all relevant areas of study or experience

• Able to think critically about data and information, triangulating and cross-checking data when needed and with minimal guidance.

• Self-directed and able to work independently

• Excellent visual design sense regarding clear and accurate presentation of data.

• Very good analytical and reporting skills with attention to detail;

• Excellent organizational and time management skills and ability to meet strict deadlines;

• Good interpersonal skills and ability to work as part of a team, as well as independently;

• Excellent analytical, writing skills and fluency in English.

• Works well in and promotes teamwork, comfortable in a multi-cultural environment, flexible and able to handle pressure effectively and productively including meeting strict deadlines;

• Additional qualities: ability to multi-task, ability to handle pressure well, ability to improvise, flexibility, adaptability to manage transitions and change. A deep understanding around humanitarian and data protection principles.

Specific Educational Qualification:

• Bachelor’s degree in computer science, data science or a related degree

• Others professional degrees related to this position.

General Statement:

We are an equal opportunity employer and value diversity at our company. We do not discriminate on the basis of race, religion, color, national origin, gender, sexual orientation, age, marital status, veteran status, or disability status. Are you ready to join the most dynamic team?

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Qualifications