Senior Coordinator (Ethics and Compliance)

Job Description

The Senior Coordinator (Ethics and Compliance) will support the Country Director (CD) to oversee internal controls and compliance functions across the country program including support to ensure that sub-grantee/partners are compliant with IRC’s and its donors’ rules and regulations. The position holder will work with staff to create a culture reflecting the high ethical standards of IRC. (S)He will work with all SMT, CLG, regional HR, and country programs to ensure an effective, efficient, ethical, and functional feedback and complaint response mechanism is in place and that the organizational functions are in compliance with IRC policies.

If there is an allegation of financial integrity, or non-Employee Relations cases, the position holder will report the matter to IRC’s global Ethics and Compliance Unit (ECU) in consultation with CD if appropriate and keep CD fully informed. In the case of such an investigation, ECU will partner with the position holder to provide clarity of roles in the investigation on a case-by-case basis. This could include providing documentation, access, or if so directed, conducting the investigation under ECU’s guidance and according to ECU’s standards and protocols. (S)He will be directed by the ECU but will keep country management fully informed unless country management is implicated, and confidentiality concerns call for non-disclosure of information pertaining to the investigation to the country leadership. In such a case, the Regional Vice President Asia will be kept fully informed.

Highlights of Key Responsibilities

Internal Controls and Compliance****:

- Facilitate program, operations and partners in compliance risk analysis, adopt IRC’s risk framework, and proactively coordinate use of risk register and corrective actions with program and operations. - Coordinate and conduct compliance, operational and financial reviews of IRC partners and sub-partners (operation & program) to assess adequacy and effectiveness of internal controls, risk management, and compliance to policies, procedures and regulations. - Produce consolidated internal reports (compliance, operational and financial) with findings and issues identified during these reviews and give appropriate recommendations on improvements to the country program and related partners’ processes, systems and procedures where appropriate. - Conduct any ad-hoc internal audit assignments as requested by the Country Director/RHRD/Regional Finance Controller or RVP Asia or in response to donor-specific queries. - Stay informed of and ensure adherence to IRC and donor procedures and policies in relation to partnerships, Supply Chain, Finance, HR and Programs as set out in relevant IRC/Donor manuals and guidelines. - Assist Country Director in collaboration with partnership team to review large contracts and MoUs, service agreements, teaming agreements and other contractual agreements prior to signing.

Misconduct Allegations and Investigations:

- Contribute to investigations on a case-by-case basis under the guidance of the CD/RHRD/RVP and ECU depending on the nature of the cases. This may include the below: 1. Undertake investigations of alleged fraud, waste, financial corruption, misconduct, ensuring objectivity, impartiality and fairness throughout investigative processes in accordance with generally recognized international investigative standards and IRC guidelines. 2. Prepare reports and ad hoc briefs pertaining to investigations in coordination with the ECU. 3. Undertake investigation assignments in the local area at the direction, and in coordination, with ECU, keeping country and regional management fully informed and consistent with any investigation confidentiality constraints.

Compliances Related to Anti-Money Laundering and Others:

- Ensure IRC’s full adherence to guidelines on Prevention of Money Laundering and Terrorist Financing for NGO/NPO Sector and relevant reporting requirements. - Work closely with relevant team members to support and ensure IRC’s adherence to association registration act 2022 and associated rules and regulations.

Training:

- Act as a focal point for IRC- ECU and donor fraud and anti-corruption policies and support partnership team to deliver effective communication and training of these policies to staff. - In collaboration with the partnership team, Support training and workshops to IRC staff and partners in collaboration with ECU and HR on ethics and compliance, in particular the IRC Code of Conduct.

Risk Management:

- Collaborate with relevant teams to Conduct detailed risk assessment to inform operation adaptability. - Collaborate with relevant teams to Review and strengthen current risk management processes, SOPs, and policies. - Prepare and present to SMT and CLG regular risk reports. - Maintain the overall audit and risk register while working with relevant teams to track audit and risk management actions.

Qualifications

Specific Educational Qualification

- Bachelor’s degree in Finance/ Law/ Auditing/ Business Management is mandatory. - Postgraduate training in audit, law, and related finance subjects. - Recognized professional certificate in legal, accounting and compliance such as CPA/CIA/bar certificate.

Work Experience

- At least 7 – 10 years of experience in investigations, finance, auditing and handling complaints or managing complaints response mechanisms preferably with INGOs in Myanmar. - Experience with an internal Chartered Accountant, financial advisory or Audit firm is highly preferred.

Competencies: Knowledge, Skills & Abilities

- Excellent written and verbal communication skills in English and Burmese. - Good understanding of Accounting and Internal Control standards (COSO). - Familiarity with forensic accounting, and both digital and paper file audits. - Familiarity with Myanmar compliances for INGOs including those related to association registration, taxation, anti-money laundering and terrorist financing, FDs, etc. - International experience within other INGOs or in the development/humanitarian sector, with knowledge of donor rules and regulations, is desirable. - Strong planning, organizational and interpersonal skills. - Excellent analytical, presentation, and reporting skills. - Ability to respond to changing priorities. - Ability to work independently on own initiative. - Evidence of successful experience in compiling and conducting training workshops is an advantage. - Excellent IT skills in Microsoft Word and Microsoft Excel. - Strong commitment to IRC's mission, purpose, and values.

Personality Traits

- Flexible and adaptive to changing needs and priorities. - Able to multi-task and meet deadlines. - Ability to work under pressure. - Ability to manage stress - Ability to work effectively and efficiently with a culturally diverse team

Myanmar nationals with relevant skills sets and proven experience of working at international level are strongly encouraged.