SENIOR CONTRACTS MANAGEMENT OFFICER

Contract

This is a P-5 contract. This kind of contract is known as Professional and Director staff. It is normally internationally recruited only. It's a staff contract. It usually requires 10 years of experience, depending on education.

Salary

The salary for this job should be between 208,877 USD and 261,770 USD.

Please keep in mind that the salary displayed here is an estimation by UN Talent based on the location and the type of contract. It may vary depending on the organization. The recruiter should be able to inform you about the exact salary range. In case the job description contains another salary information, please refer to this one.

Org. Setting and Reporting The position is located in the Headquarters Committee on Contracts, Office of the Under-Secretary-General (OUSG), Department of Management Strategy, Policy and Compliance (DMSPC).

The incumbent reports to the Chairperson, Headquarters Committee on Contracts (HCC) and Headquarters Property Survey Board (HPSB).

HCC was established in accordance with Financial Rule 105.13 and renders written advice to the Heads of Entity (HOEs) on procurement actions leading to contract awards; the Headquarters Property Survey Board (HPSB), in accordance with Financial Rule 105.22, renders written advice to Heads of Entity (HOEs) on disposal, loss, damage or other discrepancy regarding the property of the United Nations.

Responsibilities Within delegated authority, the Senior Contracts Management Officer is responsible for the following duties:

¿ Assists the Chairperson to direct and manage the operations of the joint secretariat of HCC and HPSB. ¿ Convenes, presides over and leads regular meetings of the HCC and HPSB and any emergency and special meetings of the Committee and Board to deal with urgent requirements. ¿ Reviews, edits and submits the minutes and recommendations for approval to authorized senior officials (Heads of Entity) - Contributes to the formulation of policies, builds consensus, and provides guidance to all Local Committees and Property Survey Boards and participates in the monitoring of the proper functioning of the committees and boards in peacekeeping missions and other locations away from Headquarters. ¿ Contributes to the implementation of the combined HCC/HPSB secretariat’s capacity development programme to enhance the internal control functions of the Local Committees on Contracts and the Local Property Survey Boards by conducting training and field assistance missions. ¿ Provides input in instituting a community of practice network for informal sharing of information and knowledge and implementing and maintaining the on-line resources for the HCC/HPSB, and planning and organizing the LCC Chairpersons conference. ¿ Assists the Chairperson in the management of administrative tasks necessary for the functioning of HCC/HPSB secretariat on budget, finance and personnel, including preparation of budgets, monitoring of expenditures and reporting on its performance indicators, staffing, evaluation of staff performance, training and mentoring of staff; ¿ Oversees the preparation of reports for presentation to intergovernmental bodies such as the ACABQ and the 5th Committee.

For HCC: ¿ Reviews and analyzes case presentations submitted by UNHQs, peacekeeping missions, OAHs, Regional Commissions and Tribunals for contract awards above their delegated procurement authority, to ensure compliance with the Financial Regulations and Rules and the procurement manual; ¿ Identifies and analyzes systemic issues affecting the acquisition process and highlights recommended actions for Management's consideration with a view to improving processes, procedures, and results. ¿ In reviewing the cases, also submits recommendations relevant to the acquisition process that can result in cost avoidance.

For HPSB: ¿ Reviews and analyzes cases for the disposal of property and for cases on theft, damage and loss of property, determines the staff's liability for recovery of losses in compliance with the Financial Regulations and Rules and established property management policies and procedures. ¿ Advises on all matters pertaining to shortages and overages of, and damages to, United Nations property, and makes recommendations on the disposal of surplus property and the degree of responsibility, if any, attaching to any official of the Organization.

Competencies Core competencies

• Professionalism: Knowledge of the acquisition process and ability to apply UN regulations, rules, policies and guidelines and to review objectively proposed procurement actions ensuring compliance with procurement principles are required. Attention to detail, ability to analyze confidential and/or sensitive information and conduct independent research are desirable. Shows pride in work and in achievements; is conscientious and efficient in meeting commitments, observing deadlines and achieving results; is motivated by professional rather than personal concerns; shows persistence when faced with difficult problems or challenges; remains calm in stressful situations. Takes responsibility for incorporating gender perspectives and ensuring the equal participation of women and men in all areas of work.

• Communication: Speaks and writes clearly and effectively; listens to others, correctly interprets messages from others and responds appropriately; asks questions to clarify, and exhibits interest in having two-way communication; tailors language, tone, style and format to match audience; demonstrates openness in sharing information and keeping people informed. Ability to produce meeting minutes, reports and papers on technical issues and review and edit the work of others.

• Teamwork: Works collaboratively with colleagues to achieve organizational goals; solicits input by genuinely valuing others' ideas and expertise; is willing to learn from others; places team agenda before personal agenda; supports and acts in accordance with final group decision, even when such decisions may not entirely reflect own position; shares credit for team accomplishments and accepts joint responsibility for team shortcomings.

Managerial Competencies

• Managing Performance: Delegates the appropriate responsibility, accountability and decision-making authority. Makes sure that roles, responsibilities and reporting lines are clear to each staff member. Accurately judges the amount of time and resources needed to accomplish a task and matches task to skills. Monitors progress against milestones and deadlines. Regularly discusses performance and provides feedback and coaching to staff. Encourages risk-taking and supports creativity and initiative. Actively supports the development and career aspirations of staff. Appraises performance fairly.

• Judgment/Decision-making: Identifies the key issues in a complex situation, and comes to the heart of the problem quickly; gathers relevant information before making a decision; considers positive and negative impacts of decisions prior to making them; takes decisions with an eye to the impact on others and on the Organization; proposes a course of action or makes a recommendation based on all available information; checks assumptions against facts; determines the actions proposed will satisfy the expressed and underlying needs for the decision; makes tough decisions when necessary.

  Education Advanced university degree (Master's degree or equivalent) in business, economics or public administration, finance, accounting, law or related area. A first-level university degree in combination with two years of qualifying experience may be accepted in lieu of the advanced university degree.

  Work Experience A minimum of ten years of progressively responsible experience in public administration, finance, economics, accounting, law, programme management or related area is required.

  Experience in serving on a Board or Committee is desirable.

  Experience in drafting/editing complex documents desirable.

  Languages English and French are the working languages of the United Nations Secretariat. For the position advertised, fluency in oral and written English is required. Knowledge of French is desirable. Knowledge of another official United Nations language is an advantage.

  Assessment Evaluation of qualified candidates for this position may include a substantive assessment which may be followed by a competency-based interview.

  Special Notice - This position is temporarily available until 14 September 2023, with a possibility of extension subject to approval and availability of funds. If the selected candidate is a staff member from the United Nations Secretariat, the selection will be administered as a temporary assignment.

• While this temporary assignment may provide the successful applicant with an opportunity to gain new work experience, the selection for this position is for a limited period and has no bearing on the future incumbency of the post.

• Subject to the funding source of the position, the eligibility for this temporary job opening may be limited to candidates based at the duty station.

• This temporary job opening may be limited to “internal candidates,” who have been recruited through a competitive examination administered according to staff rule 4.16 or staff selection process including the review of a central review body established according to staff rule 4.15.

• Staff members of the United Nations common system organizations who will reach the mandatory age of separation or retirement within the duration of the current temporary need period are not eligible to apply. Submitting an application or selection for the current temporary job opening does not delay or increase the mandatory age of separation.

• Retirees above the mandatory age of separation who wish to be considered for the current temporary job opening must indicate the reason for their last separation as "retirement." Such retirees shall not be employed by the Organization, unless (a) the operational requirements of the Organization cannot be met by staff members who are qualified and available to perform the required functions; and (b) the proposed employment would not adversely affect the career development or redeployment opportunities of other staff members and represents both a cost-effective and operationally sound solution to meet the needs of the service.

The United Nations Secretariat is committed to achieving 50/50 gender balance and geographical diversity in its staff. Female candidates are strongly encouraged to apply for this position.

At the United Nations, the paramount consideration in the recruitment and employment of staff is the necessity of securing the highest standards of efficiency, competence and integrity, with due regard to geographic diversity. All employment decisions are made on the basis of qualifications and organizational needs. The United Nations is committed to creating a diverse and inclusive environment of mutual respect. The United Nations recruits and employs staff regardless of gender identity, sexual orientation, race, religious, cultural and ethnic backgrounds or disabilities. Reasonable accommodation for applicants with disabilities may be provided to support participation in the recruitment process when requested and indicated in the application.

United Nations Considerations According to article 101, paragraph 3, of the Charter of the United Nations, the paramount consideration in the employment of the staff is the necessity of securing the highest standards of efficiency, competence, and integrity. Candidates will not be considered for employment with the United Nations if they have committed violations of international human rights law, violations of international humanitarian law, sexual exploitation, sexual abuse, or sexual harassment, or if there are reasonable grounds to believe that they have been involved in the commission of any of these acts. The term “sexual exploitation” means any actual or attempted abuse of a position of vulnerability, differential power, or trust, for sexual purposes, including, but not limited to, profiting monetarily, socially or politically from the sexual exploitation of another. The term “sexual abuse” means the actual or threatened physical intrusion of a sexual nature, whether by force or under unequal or coercive conditions. The term “sexual harassment” means any unwelcome conduct of a sexual nature that might reasonably be expected or be perceived to cause offence or humiliation, when such conduct interferes with work, is made a condition of employment or creates an intimidating, hostile or offensive work environment, and when the gravity of the conduct warrants the termination of the perpetrator’s working relationship. Candidates who have committed crimes other than minor traffic offences may not be considered for employment.

Due regard will be paid to the importance of recruiting the staff on as wide a geographical basis as possible. The United Nations places no restrictions on the eligibility of men and women to participate in any capacity and under conditions of equality in its principal and subsidiary organs. The United Nations Secretariat is a non-smoking environment.

The paramount consideration in the appointment, transfer, or promotion of staff shall be the necessity of securing the highest standards of efficiency, competence, and integrity. By accepting an offer of appointment, United Nations staff members are subject to the authority of the Secretary-General and assignment by him or her to any activities or offices of the United Nations in accordance with staff regulation 1.2 (c). In this context, all internationally recruited staff members shall be required to move periodically to discharge new functions within or across duty stations under conditions established by the Secretary-General.

Applicants are urged to follow carefully all instructions available in the online recruitment platform, inspira. For more detailed guidance, applicants may refer to the Manual for the Applicant, which can be accessed by clicking on “Manuals” hyper-link on the upper right side of the inspira account-holder homepage.

The evaluation of applicants will be conducted on the basis of the information submitted in the application according to the evaluation criteria of the job opening and the applicable internal legislations of the United Nations including the Charter of the United Nations, resolutions of the General Assembly, the Staff Regulations and Rules, administrative issuances and guidelines. Applicants must provide complete and accurate information pertaining to their personal profile and qualifications according to the instructions provided in inspira to be considered for the current job opening. No amendment, addition, deletion, revision or modification shall be made to applications that have been submitted. Candidates under serious consideration for selection will be subject to reference checks to verify the information provided in the application.

Job openings advertised on the Careers Portal will be removed at 11:59 p.m. (New York time) on the deadline date.

No Fee THE UNITED NATIONS DOES NOT CHARGE A FEE AT ANY STAGE OF THE RECRUITMENT PROCESS (APPLICATION, INTERVIEW MEETING, PROCESSING, OR TRAINING). THE UNITED NATIONS DOES NOT CONCERN ITSELF WITH INFORMATION ON APPLICANTS’ BANK ACCOUNTS.