IOM - UN Migration

Senior

Contract

This is a P-4 contract. This kind of contract is known as Professional and Director staff. It is normally internationally recruited only. It's a staff contract. It usually requires 7 years of experience, depending on education. More about P-4 contracts and their salaries.

This is a Fixed Term contract. More about Fixed Term contracts.

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Details

Introduction

Established in 1951, IOM is a Related Organization of the United Nations and the leading UN agency in the field of migration. Working closely with governmental, intergovernmental and non-governmental partners, IOM promotes humane and orderly migration for the benefit of all. It saves lives and protects people on the move, drives solutions to displacement, and facilitates pathways for regular migration, while providing services and advice to governments and migrants.

IOM is committed to fostering a respectful, inclusive and supportive workplace where all employees can thrive professionally and feel valued. By creating such an environment, IOM aims to better harness the full potential of migration and strengthen its support to people on the move.

IOM invites candidates from diverse backgrounds to apply and provides reasonable accommodation throughout the recruitment process when required. Learn more about IOM’s workplace culture at IOM workplace culture | International Organization for Migration

Applications are welcome from first- and second-tier candidates, particularly qualified female candidates as well as applications from the non-represented member countries of IOM. For all IOM vacancies, applications from qualified and eligible first-tier candidates are considered before those of qualified and eligible second-tier candidates in the selection process.

For the purpose of this vacancy, the following are considered first-tier candidates:

Internal candidates
Candidates from the following IOM Member States that are not represented among staff members in the Professional and higher categories: Bahamas, Barbados, Comoros, Congo (the), Cook Islands, Dominica, Federated States of Micronesia, Grenada, Guinea-Bissau, Holy See, Iceland, Israel, Kiribati, Marshall Islands, Namibia, Nauru, Palau, Saint Kitts and Nevis, Saint Lucia, Samoa, Sao Tome and Principe, Seychelles, Solomon Islands, Suriname, Timor-Leste, Tonga, Trinidad and Tobago, Tuvalu, Vanuatu

Second tier candidates include: All external candidates, except candidates from non-represented member states of IOM.

Organizational Context and Scope

The Budget Division of the Department of Financial and Administrative Management (DFAM) is responsible for preparing the Organization’s annual Programme and Budget and related documents, provides advice on budgetary matters and establishes guidelines and procedures for preparing Country Offices and project budgets. The Budget Division provides guidance for ensuring that all institutional requirements are incorporated in budgets and prepares the assessment scale used to calculate Member States contributions to the Administrative Part of the Budget. In addition, the Budget Division ensures that all costs are appropriately budgeted to meet the objectives of the Organization’s activities within the limits of available resources.

Under the overall supervision of the Comptroller/Director DFM and the direct supervision of the Chief of Budget, and working closely with the Budget Team, other DFM divisions and the Department of Strategic Planning and Organizational Performance (DPP), the Senior Budgeting Officer will lead the development, improvement and operationalization of project and institutional budgeting processes, supporting business process optimization, results-based budgeting and reporting, and strengthened integration between project-level budgeting and the Organization’s Programme and Budget.

Qualifications

Required Qualifications and Experience

Education

Master’s degree in Economics, Business Administration or a related field from an accredited institution with seven years of relevant professional experience; or,
University degree in the above fields with nine years of relevant professional experience.

Accredited Universities are those listed in the UNESCO World Higher Education Database.

Experience

Progressively responsible professional experience within an international context in financial management, budgeting, and/or business process improvement;
Experience and knowledge of Results Based Budgeting techniques and principles. Experience with RBB implementation within the UN context will be a distinct advantage;
Proven experience in liaison and negotiation with donors and other external parties/stakeholders;
Sound experience in analysing a wide range of financial documents and reports and in handling large datasets;
Experience in working in a multi-cultural setting.

Skills

Knowledge and understanding of IOM/UN policies, rules, regulations and instructions on resource management, including finance and budget;
Excellent communication skills, ability to present information in a comprehensive, clear and concise manner both in writing and verbally;
Demonstrated ability to conduct analyses, excellent writing skills, accompanied with ability to edit a range of different materials, including but not limited to risk management policies, related instructions, guidelines and reports for different audiences;
Knowledge of SAP, Oracle and/or other Enterprise Resource Planning (ERP) systems, software and procedures. Knowledge of Business Intelligence tools and reporting tools (Power BI, Tableau or equivalent) is a distinctive advantage;
Excellent writing skills. Candidates will be assessed on proficiency to draft reports;
High level of computer literacy experience in computerized accounting systems and software; advanced knowledge of MS Office, particularly Excel; advanced knowledge of accounting systems, software and procedures;
Demonstrated analytical skills applied to large amounts of data from multiple sources;
Ability to coach, mentor and develop staff;
Proven ability to identify client needs and match them to appropriate solutions; and,
Ability to establish and maintain productive partnership with clients.

Languages

All IOM staff members in all categories are required to be fluent in one of the IOM's official languages (English, French, Spanish).

For this position, fluency in English is required (oral and written).

Working knowledge of French and/or Spanish is an advantage.

Proficiency of language(s) required will be specifically evaluated during the selection process, which may include written and/or oral assessments.

Required Competencies

IOM’s competency framework can be found at this link. Competencies will be assessed during the selection process.

Values - all IOM staff members must abide by and demonstrate these five values:

Inclusion and respect for diversity: Respects and promotes individual and cultural differences. Encourages diversity and inclusion.
Integrity and transparency: Maintains high ethical standards and acts in a manner consistent with organizational principles/rules and standards of conduct.
Professionalism: Demonstrates ability to work in a composed, competent and committed manner and exercises careful judgment in meeting day-to-day challenges.
Courage: Demonstrates willingness to take a stand on issues of importance.
Empathy: Shows compassion for others, makes people feel safe, respected and fairly treated.

Core Competencies – behavioural indicators Level 3

Teamwork: Develops and promotes effective collaboration within and across units to achieve shared goals and optimize results.
Delivering results: Produces and delivers quality results in a service-oriented and timely manner. Is action oriented and committed to achieving agreed outcomes.
Managing and sharing knowledge: Continuously seeks to learn, share knowledge and innovate.
Accountability: Takes ownership for achieving the Organization’s priorities and assumes responsibility for own actions and delegated work.
Communication: Encourages and contributes to clear and open communication. Explains complex matters in an informative, inspiring and motivational way.

Managerial Competencies – behavioural indicators Level 3

Leadership: Provides a clear sense of direction, leads by example and demonstrates the ability to carry out the Organization’s vision. Assists others to realize and develop their leadership and professional potential.
Empowering others: Creates an enabling environment where staff can contribute their best and develop their potential.
Building Trust: Promotes shared values and creates an atmosphere of trust and honesty.
Strategic thinking and vision: Works strategically to realize the Organization’s goals and communicates a clear strategic direction.
Humility: Leads with humility and shows openness to acknowledging own shortcomings.

Notes

Internationally recruited professional staff are required to be mobile. Please refer to this link for guidance on IOM Job Category. Any offer made to the candidate in relation to this vacancy notice is subject to funding confirmation. This selection process may be used to staff similar positions in various duty stations. Recommended candidates will remain eligible to be appointed in a similar position for a period of 24 months.

Appointment will be subject to all clearances, including medical and security as well as accreditation, any residency or visa requirements. Vacancies close at 23:59 local time Geneva, Switzerland on the respective closing date. No late applications will be accepted.

IOM has a zero-tolerance policy on conduct that is incompatible with the aims and objectives of the United Nations and IOM, including sexual exploitation and abuse, harassment, sexual harassment, abuse of authority and any forms of discrimination. IOM is committed to promote the protection and safeguarding of all children.

IOM conducts reference checks and background verification, including through system wide databases such as ClearCheck, to help ensure that candidates have no record of misconduct, including on sexual harassment, sexual exploitation and abuse, or fraud. Candidates are expected to uphold these standards and principles at all times.

IOM does not charge any fees at any stage of the recruitment process—whether for application, interview, processing, training, or otherwise—and does not request any information related to bank accounts.

IOM only accepts duly completed applications submitted through the IOM WAVE system (for internal candidates link here). The online tool also allows candidates to track the status of their application. Only shortlisted candidates will be contacted. For further information and other job postings, you are welcome to visit our website: IOM Careers and Job Vacancies

Responsibilities

Lead the development, stewardship and continuous refinement of IOM’s global project budgeting framework, ensuring that its underlying principles, methodologies and business processes are coherent, scalable and aligned with organizational priorities and business process optimization objectives.
Develop and maintain the conceptual framework, methodology and standards for budget review processes across project budgets and the Organization’s Programme and Budget, ensuring coherence, consistency and alignment with business process optimization principles.
Provide technical inputs and support organizational consultations with internal stakeholders, partners and donors to build institutional understanding of, and support for, Results-Based Budgeting, and ensure that relevant considerations are reflected in the Programme and Budget document.
Collaborate closely with the Business Transformation Team to optimize the integration of Results-Based Budgeting processes within IOM’s new ERP system and the Project Information and Management Application (PRIMA).
Review and update relevant policies and manuals to ensure alignment with evolving budget practices, and contribute to change management initiatives supporting the transformation towards Results-Based Budgeting and greater automation of budget processes.
Contribute to the preparation, monitoring, reporting and consolidation of the Organization’s Programme and Budget for internal and external stakeholders.
Contribute to monitoring and reporting on IOM’s budgetary performance, utilization, trends and variances, including through financial analysis models, organizational performance indicators on relevant budget and financial data. Provide transactional approvals as assigned.
Provide technical advice and support for the collection and analysis of baseline and monitoring data to support informed management decision-making.
Collaborate closely with relevant units on budget management approaches and techniques to harmonize cross-cutting processes and strengthen end-to-end process and data integration.
Proactively advise and support HQ divisions and field offices to ensure that adequate budget technical capacity is in place to manage funds in accordance with financial regulations.
Prepare documents, dashboards, presentations, charts, tables and statistics by consolidating relevant information from large datasets for analysis and reporting purposes.
Provide training on budget matters and good practices and contribute to the development of internal guidelines and training materials.
Perform such other duties as may be assigned.