Senior Budgeting and Financial Reporting Manager(Mogadishu/Nairobi)

Job Description

Key Responsibilities:

Budgeting/Forecasting:

- Lead the process of project budgets reviews for new grant proposal budgets and revisions as they fall due including coordination with regional office, ensuring the reports comply to donor reporting formats and timely submit as per contractual requirements. - Coordinate and support programs with guidance on costing and inputs in crafting budgets for submission - Assist the country team with the design and development of new budget proposals templates fit for upload and use in Integra for program accessibility. - Review all budget upload templates, category templates, and funding limits templates before they are fully uploaded in INTEGRA. - Lead in the preparation and revision of all grant reporting to donors. - Prepare, consolidate, and update all grant pipeline information from Program and Finance departments. - Coordinate with programs and operations to develop spending plans to help foresee over/underspending for appropriate actions - Attend monthly Grant review meetings and present the spending status. - Lead the budget officer and program staff to prepare grant budgets realignments to ensure adequate coverage of operating costs and NY direct and indirect costs. - Prepare and maintain the country’s annual operating budget and reforecasts; ensure cost coverage for all in-country operating costs and update the operating budget regularly. - Work with program teams to review actual budget expenditures, commitments, and inventories monthly to ensure expenditure is on target and variances/reclassifications are minimized. - Prepare or review adjustment journals for correcting coding errors, reclassifications related to budgets and grants. - Train the finance and program on budgeting and spend plan preparation.

Donor Reporting:

- Using Integra reporting tools, review project balances actuals, commitments and inventory to ensure the donor reports are reconciled with the system. - Work with programs and supply chain to clear any outstanding issues before reporting. - Reviewing of grant financial reports and submit for Deputy Director, Finance approval/review. - Carry out data queries in INTEGRA to provide information as may be required. - Prepare various reports in INTEGRA for management decision making purposes. - Identification of procedural or training issues to be addressed to improve the quality of data reporting. - Review of Partnership balances quarterly to ensure advances, commitments and spending reconciliations are done properly for quarterly reporting. - Regularly update the Deputy Director, Finance or issues that need to be addressed on Partners financials reports. - Ensure accurate submission of financial reports, including assets, receivables reconciliations and grant TB. - Work with grants and programs teams to ensure timely submission of donor reports and that all deadlines are met, and any delays communicated to donors in a timely manner.

Other Duties:

- Act as focal person over external audit including project and annual audit. - Staff Line management - Step in to cover for the Deputy Director Finance - Serve as a technical resource person for the accounting department and program team on matters related to budgeting and donor reporting.

Qualifications

- University degree in finance, business, economics, or another relevant field. - REQUIRED EXPERIENCE AND COMPETENCIES - 3 to 5 years of INGO field experience in a similar position: Financial reporting, budgeting, grants management, donor reporting or another relevant field. - Knowledge of UN (UNHCR/UNICEF/UNFPA/WHO), US (USAID/BHA/CDC), EU (ECHO/EC) and UK (FCDO) donor regulations, procedures, and requirements. - Ability to work with tight deadlines for report writing/ information needs. - Excellent organizational skills, ability to determine and juggle multiple priorities, and attention to detail is critical. - Ability to work in a multi-cultural context as a flexible and respectful team player - patience, cultural sensitivity, and application of contextual understanding in day-to-day work is required. - Willingness to travel to the field sites as needed. - High-level of knowledge and practice with Word, Excel, Outlook, etc. required.

Standard of Professional Conduct

The IRC and IRC workers must adhere to the values and principles outlined in IRC Way - Standards for Professional Conduct. These are Integrity, Service, and Accountability. In accordance with these values, the IRC operates and enforces policies on Beneficiary Protection from Exploitation and Abuse, Child Safeguarding, Anti Workplace Harassment, Fiscal Integrity, and Anti-Retaliation.

Gender Equality & Equal Opportunity

Gender Equality: IRC is committed to narrowing the gender gap in leadership positions. We offer benefits that provide an enabling environment for women to participate in our workforce

including parental leave, gender-sensitive security protocols and other supportive benefits and allowances.

Diversity and Inclusion

at IRC, we are passionate about creating an inclusive workplace that promotes and values diversity. Organizations that are diverse in age, gender identity, race, physical or mental ability, nationality, and perspective are validated to be better organizations. More importantly, creating a safe workspace environment where everyone, from any background, can do their best is the right thing to do. So, bring your whole self to work.

IRC is committed to creating a diverse, inclusive, respectful, and safe work environment where all persons are treated fairly, with dignity and respect. In keeping with our core values of Integrity, Service, Accountability and Equality, IRC strives to maintain a work environment built on mutual respect in which all individuals treat each other professionally, and free of bias, prejudice, and harassment. IRC expressly prohibits and will not tolerate discrimination, harassment, retaliation, or bullying of IRC Persons in any work setting. All IRC staff, wherever they are located, are accountable for creating an environment free of discrimination, harassment, bullying, and retaliation.