Senior Budget and Reporting Officer

Work Arrangement:

Job Description

Background/IRC Summary:

The Syria crisis is often described as the worst humanitarian catastrophe since the end of the Cold War. Today, 13.4 million people in Syria - more than half of the country's population - are in need of humanitarian assistance with needs increasingly being exacerbated by economic decline. Of these, 6.8 million are refugees and asylum-seekers who have fled the country. This is no short-term humanitarian episode. The devastating human consequences to huge numbers of people will endure for decades. The destruction of relationships, communities, livelihoods, homes and infrastructure will take years to repair.

IRC is offering a robust humanitarian response to the Syria crisis a rapidly expanding portfolio, supported by more than 1000+ staff in Syria Country Program. IRC is undertaking programs in Syria and the neighboring countries of Turkey, Iraq, Lebanon and Jordan in the fields of health, child protection, early childhood development, education, women’s protection and empowerment, non-food items and food distribution, cash assistance, water and sanitation, protection and rule of law, and livelihood programming. Our work in these challenging settings gives rise to some of the most pressing issues facing contemporary humanitarian action, including questions of access, security, funding and coordination.

Job Overview/Summary:

The Senior Budget & Reporting Officer assists the Budget & Reporting Manager by managing the day-to-day budget and grants management function. Under the guidance of the Budget & Reporting Manager, the Senior Budget & Reporting Officer makes sure the budget and grants management issues are immediately attended and that the donor budgets are prepared in accordance to IRC and donor requirements and are submitted on time. In addition, he/she will ensure that grants are fully implemented in compliance to donor regulations and IRC requirements and donor reporting is on time. He or she will develop budget management tools and conduct trainings to improve efficiency and donor reporting and compliance.

Responsibilities:

- The Senior Budget & Reporting Officer will assist the Budget & Reporting Manager for new budget preparations.

- Under the guidance of the Budget & Reporting Manager, conduct a thorough preparation of new budgets and existing grant budget revisions ensuring that all costs are covered and are not under/over budgeted in addition to correct use of the IRC and donor budget formats. - Work with the Budget & Reporting Manager for monthly Shared Program cost Allocation. - Develop and keep updated cost analysis for Syria Country program for budgeting purpose. - Update the staff salary mapping, follow up on SPCA table update and propose to FC for review and further approval. - Review the budget spending and advise relevant staff on spending status and ask for feedback on all over/under spending. - Prepare and update spending plan for all active grants in conjunction with the appropriate budget holders. - Review and update the commitments lists from SC, Admin& HR to be included in monthly BvA’s. - Participate in the monthly Grant review meetings and follow up on the action points based on the comments from the meeting. - Attend and provide support in all grant opening, review and closing meetings. - Provide support and feedback to Operations and Program managers for all questions regarding the BVAs. - In compliance with donor requirements propose and prepare adjustments entries, attaching all supporting documents for finance records and posting into the system. - Prepare the new budget line coding (D2 codes) for each new grant and update in SUN system. - Assist in preparing Donor Financial reports for all grants for review by the Finance Controller. Make sure the reports are in compliance with donor reporting formats and timely submitted as per contractual requirements. - Provide Technical assistance when required to other IRC Country offices. - Provide analysis of grants spending plan vs. actual spending. - Provide detailed analysis and tables for long term allocation. - Review PRs and advise charge codes. - Have a regular, head-to-head meetings with Program Managers to make sure they fully understand the budget and that proper action are been taken) - Provide support to the Senior Finance Officer in all accounting areas when needed.

Qualifications

Education:

A bachelor’s degree in accounting, Business Administration, Commerce or Finance.

Required Experience/qualification/Skills:

Minimum of four (4) years of Budgeting & Reporting experience, including two (2) years with NGOs.

Demonstrated Skills and Competencies:

- A commitment to IRC’s mission, vision, values and IRC Way – Professional Code of Conduct. - Credible written, presentation and verbal communication skills; ability to convey information effectively and solid experience providing training and staff development. - Validated sense of professional discretion, integrity, and ability to handle complex situations diplomatically and to effective resolution. - Excellent management and interpersonal skills and a solid ability to promote harmonious/cohesive teamwork, in a cross-cultural context. - Validated ability to plan long-term, organize priorities and work under administrative and programmatic pressures with detail orientation and professional patience. - Highly collaborative and resourceful; ability to establish positive working relationships with senior level management and all other partners to maximize cooperation and productivity. - Curiosity, a desire to continually learn and develop. - Analytical ability in creating effective solutions to complex matters while adhering to labor laws and internal policies.

Language/Travel:

English is required.

Travel: 15% to field sites in Field Sites as well as attending regional and global workshops and meetings.

Key Working Relationships:

Position Reports to****: Dual Reporting to Turkey Representative and Field Director in Gaziantep

Position directly supervises****: NA

Indirect Reporting: Finance Team in Amman – Jordan

Other Internal and/or external contacts****:

Internal: Operations Team in Gaziantep, Finance Team in Amman, SC Team in Amman, SMT SYR CP, Humanitarian Access / Safety Security, Field Management for Northwest Syria.

External: Visitors, Suppliers & Service Providers

Professional Standards: IRC staff must adhere to the values and principles outlined in IRC Way – Global Standards for Professional Conduct. These are Integrity, Service, Accountability and Equality. In accordance with these values, IRC operates and carries out policies on Beneficiary Protection from Exploitation and Abuse, Child Safeguarding, Anti-Workplace Harassment, Respect at Work Fiscal Integrity, and Anti-Retaliation.

Returning National Candidates: We strongly encourage national or returning national candidates to apply for this position. If you are a citizen of the Country in which this position is based and are currently located outside of your home country and possess over two years of international work experience, the Middle East Region has introduced an attractive remuneration package. The package includes competitive compensation, return flight to post, shipping allowance, temporary housing and a relocation allowance. Certain restrictions may apply. IRC strives to attract, motivate and retain qualified national staff in our programs.

Accountability to Clients: IRC staff must adhere to the commitment of contributing to the sustainability and development of its (CR) Client Responsiveness Mechanisms, preserving the culture of prioritizing the needs of our clients and affected communities by systematically listening to their perspectives and using their feedback to make programmatic decisions and give them greater influence over program design and delivery.

Gender Equality: IRC is committed to narrowing the gender gap in leadership positions. We offer benefits that provide an enabling environment for women to participate in our workforce including parental leave, gender-sensitive security protocols and other supportive benefits and allowances.

Diversity and Inclusion: at IRC MENA, we are passionate about creating an inclusive workplace that promotes and values diversity. Organizations that are diverse in age, gender identity, race, sexual orientation, physical or mental ability, ethnicity, nationality, and perspective are validated to be better organizations. More importantly, creating a safe workspace environment where everyone, from any background, can do their best is the right thing to do. So, bring your whole self to work.

IRC is committed to creating a diverse, inclusive, respectful and safe work environment where all persons are treated fairly, with dignity and respect. In keeping with our core values of Integrity, Service, Accountability and Equality, IRC strives to maintain a work environment built on mutual respect in which all individuals treat each other professionally, and free of bias, prejudice, and harassment. IRC expressly prohibits and will not tolerate discrimination, harassment, retaliation, or bullying of IRC Persons in any work setting. All IRC staff, wherever they are located, are accountable for creating an environment free of discrimination, harassment, bullying, and retaliation.