Senior Administrative Officer

Contract

This is a P-5 contract. This kind of contract is known as Professional and Director staff. It is normally internationally recruited only. It's a staff contract. It usually requires 10 years of experience, depending on education.

Salary

The salary for this job should be between 208,877 USD and 261,770 USD.

Please keep in mind that the salary displayed here is an estimation by UN Talent based on the location and the type of contract. It may vary depending on the organization. The recruiter should be able to inform you about the exact salary range. In case the job description contains another salary information, please refer to this one.

Org. Setting and Reporting This position is located in the Department of Global Communications (DGC).

The Executive Office is responsible for all financial, personnel, information technology service and general administrative matters concerning the Department.

The Senior Administrative Officer reports to the Executive Officer. This position is available for an initial period of six months, with the possibility of extension.

Responsibilities Within delegated authority, the Senior Administrative Officer will be responsible for the following: -Identifies potential management reviews of high sensitivity and complexity; Defines problems to be addressed in management reviews; directs the work of review teams through all stages; -Takes responsibility for the formulation of polices and planning in the area of budget and finance; -Provides advice and support to DGC senior management in such areas as special reviews of operational objectives and related administrative policies/procedures; -Oversees the Department’s budget planning, preparation, implementation and monitoring of the regular programme budget; -Coordinates all activities relating to audits and risk management; Monitors and follows-up on the implementation of audit/review recommendations on administrative matters; -Oversees the management of budget, finance and human resource administrative matters as it relates to programme delivery; -Oversees the management of voluntary contributions, extra budgetary, and cost recovery resources. Takes responsibility for client and donor relations management and coordinates substantive and financial reporting to donors and clients using the services offered by DGC; -Reviews departmental requirements and oversees procurement, property management, official travel, hospitality and other miscellaneous finance activities; -Monitors the overall submission and management of budgetary, financial requests across the Department and provides guidance and direction on business and resource planning; -Oversees and monitors all transactions related to accounts payable and receivable, ensuring they are processed in accordance with the organizations Financial Rules and Regulations; -Takes the lead in the formulation of project plans pertaining to the Executive Office; -Oversees the management of the Department’s IT enterprise systems, office automation initiatives, and best practices in the area of administration.

Competencies Professionalism - Ability to provide specialized advice in a broad range of human resources management, financial, administrative areas to the Head of Department/Office and managers. -Ability to apply UN rules, regulations, policies and guidelines in work situations and prepare reports with respect to key administrative decisions. -Shows pride in work and in achievements; demonstrates professional competence and mastery of subject matter; is conscientious and efficient in meeting commitments, observing deadlines and achieving results; is motivated by professional rather than personal concerns; shows persistence when faced with difficult problems or challenges; remains calm in stressful situations. -Takes responsibility for incorporating gender perspectives and ensuring the equal participation of women and men in all areas of work.

Communication: -Speaks and writes clearly and effectively -Listens to others, correctly interprets messages from others and responds appropriately -Asks questions to clarify, and exhibits interest in having two-way communication -Tailors language, tone, style and format to match the audience -Demonstrates openness in sharing information and keeping people informed

Planning & Organizing: -Develops clear goals that are consistent with agreed strategies -Identifies priority activities and assignments; adjusts priorities as required -Allocates appropriate amount of time and resources for completing work -Foresees risks and allows for contingencies when planning -Monitors and adjusts plans and actions as necessary -Uses time efficiently

Managing Performance: -Delegates the appropriate responsibility, accountability and decision-making authority -Makes sure that roles, responsibilities and reporting lines are clear to each staff member -Accurately judges the amount of time and resources needed to accomplish a task and matches task to skills -Monitors progress against milestones and deadlines -Regularly discusses performance and provides feedback and coaching to staff -Encourages risk-taking and supports creativity and initiative -Actively supports the development and career aspirations of staff -Appraises performance fairly

Judgement/Decision-making: -Identifies the key issues in a complex situation, and comes to the heart of the problem quickly - Gathers relevant information before making a decision - Considers positive and negative impacts of decisions prior to making them - Takes decisions with an eye to the impact on others and on the Organization - Proposes a course of action or makes a recommendation based on all available information - Checks assumptions against facts - Determines the actions proposed will satisfy the expressed and underlying needs for the decision - Makes tough decisions when necessary.

Education Advanced university degree (Master's degree or equivalent) in business or public administration, finance, accounting, law or related area. A first-level university degree in combination with two years qualifying experience may be accepted in lieu of the advanced university degree.

Work Experience A minimum of ten years of progressively responsible experience in administration, budget, finance, or related field required.

Experience in the administrative and financial policies and practices of the United Nations or similar international organization.

Experience in the budget preparation module of an Enterprise Resource Planning System (such as Umoja) is required.

Experience in an Executive Office or similar environment is desirable.

Experience in the funds management, grants management, source to acquire and travel modules of an Enterprise Resource Planning system (such as Umoja) is desirable.

Languages Fluency in English is required; knowledge of another official UN Language is desirable. Knowledge of another UN official language is desirable.

Assessment Evaluation of qualified candidates may include an assessment exercise which may be followed by competency-based interview.

Special Notice Staff members are subject to the authority of the Secretary-General and to assignment by him or her. In this context, all staff are expected to move periodically to new functions in their careers in accordance with established rules and procedures.

United Nations Considerations According to article 101, paragraph 3, of the Charter of the United Nations, the paramount consideration in the employment of the staff is the necessity of securing the highest standards of efficiency, competence, and integrity. Candidates will not be considered for employment with the United Nations if they have committed violations of international human rights law, violations of international humanitarian law, sexual exploitation, sexual abuse, or sexual harassment, or if there are reasonable grounds to believe that they have been involved in the commission of any of these acts. The term “sexual exploitation” means any actual or attempted abuse of a position of vulnerability, differential power, or trust, for sexual purposes, including, but not limited to, profiting monetarily, socially or politically from the sexual exploitation of another. The term “sexual abuse” means the actual or threatened physical intrusion of a sexual nature, whether by force or under unequal or coercive conditions. The term “sexual harassment” means any unwelcome conduct of a sexual nature that might reasonably be expected or be perceived to cause offence or humiliation, when such conduct interferes with work, is made a condition of employment or creates an intimidating, hostile or offensive work environment, and when the gravity of the conduct warrants the termination of the perpetrator’s working relationship. Candidates who have committed crimes other than minor traffic offences may not be considered for employment.

Due regard will be paid to the importance of recruiting the staff on as wide a geographical basis as possible. The United Nations places no restrictions on the eligibility of men and women to participate in any capacity and under conditions of equality in its principal and subsidiary organs. The United Nations Secretariat is a non-smoking environment.

The paramount consideration in the appointment, transfer, or promotion of staff shall be the necessity of securing the highest standards of efficiency, competence, and integrity. By accepting an offer of appointment, United Nations staff members are subject to the authority of the Secretary-General and assignment by him or her to any activities or offices of the United Nations in accordance with staff regulation 1.2 (c). In this context, all internationally recruited staff members shall be required to move periodically to discharge new functions within or across duty stations under conditions established by the Secretary-General.

Applicants are urged to follow carefully all instructions available in the online recruitment platform, inspira. For more detailed guidance, applicants may refer to the Manual for the Applicant, which can be accessed by clicking on “Manuals” hyper-link on the upper right side of the inspira account-holder homepage.

The evaluation of applicants will be conducted on the basis of the information submitted in the application according to the evaluation criteria of the job opening and the applicable internal legislations of the United Nations including the Charter of the United Nations, resolutions of the General Assembly, the Staff Regulations and Rules, administrative issuances and guidelines. Applicants must provide complete and accurate information pertaining to their personal profile and qualifications according to the instructions provided in inspira to be considered for the current job opening. No amendment, addition, deletion, revision or modification shall be made to applications that have been submitted. Candidates under serious consideration for selection will be subject to reference checks to verify the information provided in the application.

Job openings advertised on the Careers Portal will be removed at 11:59 p.m. (New York time) on the deadline date.

No Fee THE UNITED NATIONS DOES NOT CHARGE A FEE AT ANY STAGE OF THE RECRUITMENT PROCESS (APPLICATION, INTERVIEW MEETING, PROCESSING, OR TRAINING). THE UNITED NATIONS DOES NOT CONCERN ITSELF WITH INFORMATION ON APPLICANTS’ BANK ACCOUNTS.