SENIOR ADMINISTRATIVE AND FUND MANAGEMENT OFFICER

Contract

This is a P-5 contract. This kind of contract is known as Professional and Director staff. It is normally internationally recruited only. It's a staff contract. It usually requires 10 years of experience, depending on education.

Salary

The salary for this job should be between 168,853 USD and 211,612 USD.

Please keep in mind that the salary displayed here is an estimation by UN Talent based on the location and the type of contract. It may vary depending on the organization. The recruiter should be able to inform you about the exact salary range. In case the job description contains another salary information, please refer to this one.

Org. Setting and Reporting The United Nations Environment Programme (UNEP) is the leading global environmental authority that sets the global environmental agenda, promotes the coherent implementation of the environmental dimension of sustainable development within the United Nations system and serves as an authoritative advocate for the global environment.

The Multilateral Fund for the Implementation of the Montreal Protocol (MLF) is dedicated to reversing the deterioration of the Earth's stratospheric ozone layer. It was established in 1991 as the financial mechanism of the Montreal Protocol to assist developing countries (Article 5 countries in the language of the Protocol) in complying with their obligations under the Montreal Protocol. The Multilateral Fund is managed by the Executive Committee and is assisted by the Fund Secretariat, located in Montreal, Canada and administered by UNEP (www.multilateralfund.org). This post is located in UNEP/MLF at the Montreal duty station.

Under the overall supervision of the Chief Officer, MLF, the incumbent will perform the following duties:

Responsibilities 1. Administration of the Multilateral Fund Secretariat and its operation: - Provide all administrative services for the smooth operation of the Fund Secretariat in serving the Executive Committee. - Advise the Chief Officer, and all staff in the Fund Secretariat on all financial matters. - Prepare the Fund Secretariat budget for review and approval by the Executive Committee, make budget presentations and negotiate with Executive Committee members the level of funding required. - Manage procurement of goods and contracts of services and logistics of the meetings of the Executive Committee, both in Montreal and when held abroad. - Provide cost estimates for activities annually funded through voluntary contributions - Coordinate internal and external audits and respond to all queries and observations as well as follow on up implementation of audit recommendations.

2. Working with the Treasurer on the general management of the Multilateral Fund resources, preparation of documents, studies and updates on various issues: - Coordinate with the Treasurer on the payments to the Multilateral Fund made by the Parties through cash payments, both in US dollars and national currencies using the fixed-exchange rate mechanism and bilateral assistance programmes. - Review and provide adjustments to the report to the Executive Committee on the Status of the Fund and prepare instructions to the Treasurer requesting action on transfer of funds. - Follow up and implement the decisions of the Executive Committee and the Parties to the Montreal Protocol on policy issues related to the Treasurer. - Ensure that the bilateral cooperation assistance is recorded correctly within the triennium. - Advise on the possible actions on the Multilateral Fund outstanding pledges and the calculation of the carry-over of the Multilateral Fund to be brought forward from one replenishment period to the next one. - Initiate and carry out any other studies which the Executive Committee or the Meeting of the Parties to the Montreal Protocol may request.

3. Monitoring and management of the implementing agencies financial reports to the Executive Committee: - Monitor the utilization of the financial resources to determine the unutilized balances to be returned. - Review the accounts and coordinate the joint annual reconciliation of the accounts exercise together with the Treasurer and the implementing agencies.

4. Management of human resources and host country agreement: - Manage staff and human resources functions in the Fund Secretariat and assist the Chief Officer in assessing and identifying changing needs, preparation/updating of job descriptions and handling the recruitment process with UNEP/UNON. - Facilitate new Secretariat staff entry and settling into Canada and induction into the UN and Secretariat activities and operations. - Plan the human resources requirements for the Secretariat and ensure timely availability of support services in accordance with the UN Financial Regulations and Rules. - Liaise with host country Federal and Provincial authorities on administrative matters related to the implementation of the Headquarters Agreements and supervise the issuance of identity papers, visas and other official documents.

5. Miscellaneous tasks: - Participate in negotiations on, and implementation of agreements in collaboration with UN organizations. - Perform other duties as requested by the Chief Officer, and as might arise from unforeseen circumstances.

Competencies PROFESSIONALISM: Demonstrated expertise in applying contemporary principles and practices to fund management, resource planning, accounting and financial reporting, and financial operations, in a complex organizational setting; ability to develop and implement procedures and other improvement initiatives to promote cost-effective resource management and strengthen financial stewardship and control; ability to provide strategic support to senior leadership; Proven conceptual analytical and evaluative skills and ability to conduct independent research and analysis, identifying issues, formulating options and making conclusions and recommendations; Shows pride in work and in achievements. Demonstrates professional competence and mastery of subject matter. Is conscientious and efficient in meeting commitments, observing deadlines and achieving results. Is motivated by professional rather than personal concerns. Shows persistence when faced with difficult problems or challenges; remains calm in stressful situations.

PLANNING AND ORGANIZING: Develops clear goals that are consistent with agreed strategies. Identifies priority activities and assignments; adjusts priorities as required. Allocates appropriate amount of time and resources for completing work. Foresees risks and allows for contingencies when planning. Monitors and adjusts plans and actions, as necessary. Uses time efficiently.

MANAGING PERFORMANCE: Delegates the appropriate responsibility, accountability and decision-making authority; makes sure that roles, responsibilities and reporting lines are clear to each staff member: accurately judges the amount of time and resources needed to accomplish a task and matches task to skills; monitors progress against milestones and deadlines; regularly discusses performance and provides feedback and coaching to staff; encourages risk-taking and supports creativity and initiative; actively supports the development and career aspirations of staff; appraises performance fairly.

JUDGMENT/DECISION-MAKING: Identifies the key issues in a complex situation, and comes to the heart of the problem quickly; Gathers relevant information before making a decision; Considers positive and negative impacts of decisions prior to making them; Takes decisions with an eye to the impact on others and on the Organization; Proposes a course of action or makes a recommendation based on all available information; Checks assumptions against facts; Determines that the actions proposed will satisfy the expressed and underlying needs for the decision; Makes tough decisions when necessary.

LEADERSHIP: Serves as a role model that other people want to follow. Empowers others to translate vision into results. Is proactive in developing strategies to accomplish objectives. Establishes and maintains relationships with a broad range of people to understand needs and gain support. Anticipates and resolves conflicts by pursuing mutually agreeable solutions. Drives for change and improvement; does not accept the status quo. Shows the courage to take unpopular stands. Provides leadership and takes responsibility for incorporating gender perspectives and ensuring the equal participation of women and men in all areas of work; demonstrates knowledge of strategies and commitment to the goal of gender balance in staffing.

Education Advanced university degree (Master's degree or equivalent) in business administration or related field is required. A first-level university degree in combination with two additional years of qualifying experience may be accepted in lieu of the advanced university degree.

Work Experience A minimum of ten years of progressively responsible experience in budgeting and financial management and administration or related area, is required.

Experience working with a large-scale international or multi-national organizations is required.

Experience working with other multilateral financial institutions or MEAs in general administration, financial and human resources is desirable.

Experience in applying financial mechanism policies and guidelines is desirable.

Languages English and French are the two working languages of the United Nations Secretariat. For this post, fluency in oral and written English is required. Working knowledge of French is desirable. Knowledge of another official UN language is desirable.

NOTE: "fluency equals a rating of "fluent" in all four areas (read, write, speak, understand) and "Knowledge of" equals a rating of "confident" in two of the four areas.

Assessment Evaluation of qualified candidates for this position may include a substantive assessment which will be followed by a competency-based interview.

Special Notice Appointment against this position is for an initial period of one (1) year and may be subject to extension.

Staff members are subject to the authority of the Secretary-General and to assignment by him or her. In this context, all staff are expected to move periodically to new functions in their careers in accordance with established rules and procedures.

The United Nations Secretariat is committed to achieving 50/50 gender balance and geographical diversity in its staff. Female candidates are strongly encouraged to apply for this position.

Staff members of the United Nations Secretariat must fulfill the lateral move(s) requirements, or geographical move(s) to be eligible to apply for this vacancy. Staff members are requested to indicate all qualifying lateral or geographical move(s) in their Candidate Profile (CP) and cover note.

Internal Applicants – When completing the Administrative Profile (AP) form, ensure ALL fields, ALL professional experience and contact information are completed and up to date. This information is the basis for the hiring manager to assess your eligibility and suitability for the position and to contact you.

Individual Contractors and Consultants who have worked within the UN Secretariat in the last six months, irrespective of the administering entity, are ineligible to apply for or be appointed to any professional and higher temporary or fixed-term positions, within six months of the end of their current or most recent service. For such positions, at least six months need to have elapsed between the end of a consultancy or individual contract and the time of application and consideration for an appointment as a staff member under the Staff Rules and Regulations of the United Nations.

At the United Nations, the paramount consideration in the recruitment and employment of staff is the necessity of securing the highest standards of efficiency, competence and integrity, with due regard to geographic diversity. All employment decisions are made on the basis of qualifications and organizational needs. The United Nations is committed to creating a diverse and inclusive environment of mutual respect. The United Nations recruits and employs staff regardless of gender identity, sexual orientation, race, religious, cultural and ethnic backgrounds or disabilities. Reasonable accommodation for applicants with disabilities may be provided to support participation in the recruitment process when requested and indicated in the application.

On-line applications will be acknowledged where an email address has been provided. All applicants are strongly encouraged to apply on-line as soon as possible after the job opening has been posted and well before the deadline stated in the job opening. If you do not receive an e-mail acknowledgement within 24 hours of submission, your application may not have been received. If the problem persists, please seek technical assistance through the Inspira "Contact Us" link.

United Nations Considerations According to article 101, paragraph 3, of the Charter of the United Nations, the paramount consideration in the employment of the staff is the necessity of securing the highest standards of efficiency, competence, and integrity. Candidates will not be considered for employment with the United Nations if they have committed violations of international human rights law, violations of international humanitarian law, sexual exploitation, sexual abuse, or sexual harassment, or if there are reasonable grounds to believe that they have been involved in the commission of any of these acts. The term “sexual exploitation” means any actual or attempted abuse of a position of vulnerability, differential power, or trust, for sexual purposes, including, but not limited to, profiting monetarily, socially or politically from the sexual exploitation of another. The term “sexual abuse” means the actual or threatened physical intrusion of a sexual nature, whether by force or under unequal or coercive conditions. The term “sexual harassment” means any unwelcome conduct of a sexual nature that might reasonably be expected or be perceived to cause offence or humiliation, when such conduct interferes with work, is made a condition of employment or creates an intimidating, hostile or offensive work environment, and when the gravity of the conduct warrants the termination of the perpetrator’s working relationship. Candidates who have committed crimes other than minor traffic offences may not be considered for employment.

Due regard will be paid to the importance of recruiting the staff on as wide a geographical basis as possible. The United Nations places no restrictions on the eligibility of men and women to participate in any capacity and under conditions of equality in its principal and subsidiary organs. The United Nations Secretariat is a non-smoking environment.

The paramount consideration in the appointment, transfer, or promotion of staff shall be the necessity of securing the highest standards of efficiency, competence, and integrity. By accepting an offer of appointment, United Nations staff members are subject to the authority of the Secretary-General and assignment by him or her to any activities or offices of the United Nations in accordance with staff regulation 1.2 (c). In this context, all internationally recruited staff members shall be required to move periodically to discharge new functions within or across duty stations under conditions established by the Secretary-General.

Applicants are urged to follow carefully all instructions available in the online recruitment platform, inspira. For more detailed guidance, applicants may refer to the Manual for the Applicant, which can be accessed by clicking on “Manuals” hyper-link on the upper right side of the inspira account-holder homepage.

The evaluation of applicants will be conducted on the basis of the information submitted in the application according to the evaluation criteria of the job opening and the applicable internal legislations of the United Nations including the Charter of the United Nations, resolutions of the General Assembly, the Staff Regulations and Rules, administrative issuances and guidelines. Applicants must provide complete and accurate information pertaining to their personal profile and qualifications according to the instructions provided in inspira to be considered for the current job opening. No amendment, addition, deletion, revision or modification shall be made to applications that have been submitted. Candidates under serious consideration for selection will be subject to reference checks to verify the information provided in the application.

Job openings advertised on the Careers Portal will be removed at 11:59 p.m. (New York time) on the deadline date.

No Fee THE UNITED NATIONS DOES NOT CHARGE A FEE AT ANY STAGE OF THE RECRUITMENT PROCESS (APPLICATION, INTERVIEW MEETING, PROCESSING, OR TRAINING). THE UNITED NATIONS DOES NOT CONCERN ITSELF WITH INFORMATION ON APPLICANTS’ BANK ACCOUNTS.