SENIOR ADMIN ASSISTANT (SC7)
Manage office administration tasks for effective delivery.
This opening expired 2 years ago.
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Overview
Manage office administration tasks for effective delivery.
You have:
- University degree in administration, finance, or any relevant discipline from a reputable Institution.
- At least 3 years of relevant experience in administration and/or financial, program, project support work.
- Working knowledge (level C) of English and working knowledge of local language(s) is required.
- National of Somalia.
Organizational Setting
The key mission of the FAO Representation in Somalia, which is led by FAO Representative (FAOR), is to assist and support the national government to develop policies, strategies and programme aimed at accelerating the Implementation and achievement of the Sustainable Development Goals (SDGs) in the area of FAO's global mandate and Strategic Objectives. More specifically, FAO's response aims to address national needs and priorities in achieving food security, reducing hunger and malnutrition, developing agricultural, fishery and forestry sectors, and ensuring the sustainable use of environmental and natural resources and respond to recurrent emergencies. The current portfolio of activities of the FAO Representation in Somalia includes a wide scope of technical support interventions ranging from policy support through livestock and crop production, to natural resource management, Nutrition, value chain, food security analysis and water and land information management. FAO is also implementing several emergency, resilience-building and development interventions, with the support of its five field offices and close to 400 staff in partnership with the Federal and State line ministries.
Reporting Lines
Under the overall supervision of the FAO Somalia Representative, the direct supervision of the Head of Office, Puntland, and the functional supervision of the FAO Somalia Head of Administration and Finance Unit.
Technical Focus
The incumbent’s administrative work impacts on the timely and efficient delivery of the Garowe Office.
Tasks and responsibilities
• Be responsible for general office administration.
• Receive and review invoices for payment.
• Process payments of running costs of the FAO Offices in Puntland
• Obtain quotations for local procurements.
• Keep records of contracts
• Liaise with relevant government institutions for clearing incoming FAO goods at customs.
• Process tax exemptions
• Organize transport of inputs as per program requirements and instructions received from Operations.
• Maintain a filing system of technical and administrative documents and correspondence. Assist in maintaining local inventory records with responsibility for proper recording of assets, their maintenance and safeguard.
• Compile, manage and maintain the annual leave planner and quarterly update.
• Prepare daily schedules, in close collaboration with the senior driver, of drivers and vehicles.
• Support staff on mission with required logistical and accommodation arrangements.
• Organize transport of inputs as per program requirements and instructions received from Operations.
• Any other assigned duties as required.
CANDIDATES WILL BE ASSESSED AGAINST THE FOLLOWING
Minimum Requirements
• University degree in administration, finance, or any relevant discipline from a reputable Institution.
• At least 3 years of relevant experience in administration and/or financial, program, project support work.
• Working knowledge (level C) of the FAO official language used for communication within the country (English) and working knowledge of the local language(s) is required.
• National of Somalia.
FAO Core Competencies
• Results Focus
• Teamwork
• Communication
• Building Effective Relationships
• Knowledge Sharing and Continuous Improvement
Selection Criteria
• Qualified female candidates are strongly encouraged to apply
ADDITIONAL INFORMATION
- FAO does not charge a fee at any stage of the recruitment process (application, interview meeting, processing)
- Incomplete applications will not be considered. If you need help please contact: [email protected]
- Applications received after the closing date will not be accepted
- Please note that FAO only considers higher educational qualifications obtained from an institution accredited/recognized in the World Higher Education Database (WHED), a list updated by the International Association of Universities (IAU) / United Nations Educational, Scientific and Cultural Organization (UNESCO). The list can be accessed at http://www.whed.net/
- For additional employment opportunities visit the FAO employment website: http://www.fao.org/employment/home/en/
- Appointment will be subject to certification that the candidate is medically fit for appointment, accreditation, any residency or visa requirements, and security clearances.
Potential interview questions
| Can you describe a time when you had to manage multiple administrative tasks simultaneously? | This question assesses your ability to prioritize and multitask effectively in an office environment. | Provide a specific example highlighting your organizational skills and how you managed competing priorities. |
| How do you ensure accurate record-keeping in your administrative duties? | This question evaluates your attention to detail and systematic approach to record management. | Pro members can see the explanation. |
| Explain how you handle conflicts within a team while ensuring effective communication. | Pro members can see the explanation. | Pro members can see the explanation. |
| Describe your experience with financial management and processing payments. | Pro members can see the explanation. | Pro members can see the explanation. |
| What strategies do you use to stay organized and efficient in your work? | Pro members can see the explanation. | Pro members can see the explanation. |
Added 2 years ago
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Updated 1 year ago
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Source:
fao.org
