Security Senior Assistant

Contract

This is a LICA-5 contract. This kind of contract is known as Local Individual Contractor Agreements. It is normally only for nationals. It's an external contract. It usually requires 5 years of experience, depending on education. More about LICA-5 contracts.

Background Information - Job-specific

UNOPS Somalia Country Office (SOCO) exciting career opportunity as we are committed to achieving a truly diverse workforce.

UNOPS SOCO is recruiting this position: Security Senior Assistant

Qualified women candidates are encouraged to apply.

UNOPS Overview

The United Nations Office for Project Services (UNOPS) is an operational arm of the United Nations, supporting the successful implementation of its partners' peacebuilding, humanitarian and development projects around the world. Mandated as a central resource of the United Nations, UNOPS provides sustainable project management, procurement and infrastructure services to a wide range of governments, donors and United Nations organizations. With over 8,000 personnel spread across 80 countries, UNOPS offers its partners the logistical, technical and management knowledge they need, where they need it. By implementing around 1,000 projects for our partners at any given time, UNOPS makes significant contributions to results on the ground, often in the most challenging environments.

UNOPS in Somalia

UNOPS has been operating in Somalia since 1995, providing implementation and advisory support for various development initiatives in the areas of infrastructure, project management, procurement and financial services. Based in Mogadishu, the Somalia Country Office is currently implementing 19 projects across Somalia worth over $170m. From delivering high quality infrastructure for public services to facilitating the reform of the security sector and supporting crisis recovery, UNOPS is an established partner of government and donors alike in Somalia's path towards reconstruction and state-building.

Job Specific

The Security Senior Assistant works under the guidance and supervision of the Senior Field Security Advisor, within the Security team and in close coordination with the Programme Managers and the office management team. S/he provides a comprehensive range of specialized and administrative support services for the management and secure driving services with assisting in security and safety operations. The Security Senior Assistant promotes a client-oriented approach consistent with UNOPS rules and regulations and UN Security Management System policies. S/he is responsible for resolving security related issues and information exchange under supervision of the Senior Field Security Advisor in a timely fashion.

Functional Responsibilities

Summary of Functions:1. Technical Support Services 2. Office Administration 3. Knowledge Building and Knowledge Sharing 4. Secure driving services

1. Technical Support services - Gathers, researches, verifies, and updates security information and data required for:

i) Proper analysis of the security situation, including preparedness and risks. ii) The development of the Security Plan and the Self-Assessment Programme for the mandatory mitigation measures. - Maintains staff lists, and information related to UNOPS offices, residences, project sites, focal points, and the warden system for implementation of the Office /Operations’ Security Plan; - Disseminates, relays, exchanges and communicates information regarding the security situation in the country or areas of responsibility - Compiles and tabulates the results of questionnaires and data to support the monitoring of compliance with the required security mitigation measures established at the duty station - Documents and supports the reporting of security incidents affecting UN staff, offices and assets. - May represent UNOPS at Security Cell meetings, to record matters arising and provide routine information to clients. - Undertakes routine follow up action on security issues on behalf of the supervisor and informs supervisor of status. - Administratively supports the organization of training courses on security awareness and preparedness, and may participate as resource. - Conducts basic elements of security briefings to newly arrived staff, as required. - Provides guidance and advice to personnel on routine security procedures, communication channels, and focal points. - Administers security-clearance processes including requests for compound access. - In absence of Senior Field Security Adviser, Security Senior Associate, or functional supervisor, works closely with UNDSS and assist UNDSS in performing their overall coordination role, providing information and support on issues related to UNOPS.

2. Office Administration - Provides general administrative services for the work area, managing the information flow, following up on the timeliness of responses for initiatives, correspondence, and queries, with internal and external stakeholders, including Security Focal Points of UN agencies and UNDSS; - Organizes meetings and briefings, arranges appointments, receives visitors, places and screens telecommunications, answering queries with discretion, and takes minutes and/or notes at meetings as directed by supervisors. - Prepares reports, tables, databases, charts, etc., applying technical skills and knowledge in formatting. - Facilitates emergency communications by operating specialized data-communication equipment, including satellite telephone, VHF, HF, etc. - Maintains routine and confidential correspondence files / documents, ensuring the security of data and other sensitive information.

3. Knowledge building and knowledge sharing - Organizes, facilitates and/or delivers training and learning initiatives for personnel on procurement - Provides sound contributions to knowledge networks and communities of practice by synthesizing lessons learnt and dissemination of best practices in procurement. - Collects feedback, ideas, and internal knowledge about processes and best practices and utilizes productively.

4. Secure driving services - Provide safe and secure transportation services to staff as required. - Security driving in convoy respecting convoy SOP - Ensure the vehicle is kept clean, tidy and in good working condition. - Ensure the vehicle is given regular/day-to-day maintenance checks: check oil, water, battery, brakes, tires, etc. - Comply with the rules and regulations of driving in Somalia. - Report any instances of security threats to the Security Officer.

Impact of Results:

The effective and successful achievement of results by the Security Senior Assistant affects the overall efficiency of the relevant business unit in relation to security matters, compliance with the UN Security Management System policies, guidelines and advisories, and the effective delivery of programmes and projects. Timely and accountable delivery of services, contributes to improved safety and security for UNOPS personnel and assets. This promotes the image of the office and enhances UNOPS’ competitive position as a partner of choice in sustainable development and project services in the country/region served.

Education/Experience/Language requirements

Qualifications and Experience:****A. Education

• Completion of secondary school is required.
• First University Degree in Business Administration, Public Administration, or equivalent disciplines is desirable but not required.

Certification - Relevant certification in security related studies is a distinct advantage.

B. Work Experience

• A minimum of five years of relevant experience in security or operations’ services is required in national or international, public or corporate organizations, including in the following areas: Incident reporting, security administration support, security communication, telecommunication and warden system.
• Prior experience with the UN system or international NGOs is desirable.
• Proficiency in computers and office software packages (MS Office), and experience in handling of web-based management systems is desired.
• Knowledge of Telecommunication (including HF and VHF) is requirement.
• A minimum of five years of relevant experience in Security driving, or related field is required.
• A valid driver's license and a clean driving record are required. Certificates in advanced driving, armored vehicle driving, and specialized security training are desirable.
• Excellent interpersonal and communication skills, and ability to work effectively in a multicultural and complex environment is desirable.
• High sense of responsibility, integrity, professionalism, and respect for diversity is desirable.

• Willingness and ability to travel within the area of operation and other locations as required.

  C. Language Requirements

• For this position, fluency in English Language (i.e. writing, reading and speaking) is required.

• Knowledge of another official UN language is an asset.
• Knowledge of Somali local languages is desirable.

Competencies

Treats all individuals with respect; responds sensitively to differences and encourages others to do the same. Upholds organizational and ethical norms. Maintains high standards of trustworthiness. Role model for diversity and inclusion.

Demonstrates understanding of the impact of own role on all partners and always puts the end beneficiary first. Builds and maintains strong external relationships and is a competent partner for others (if relevant to the role). Efficiently establishes an appropriate course of action for self and/or others to accomplish a goal. Actions lead to total task accomplishment through concern for quality in all areas. Sees opportunities and takes the initiative to act on them. Understands that responsible use of resources maximizes our impact on our beneficiaries. . Open to change and flexible in a fast paced environment. Effectively adapts its own approach to suit changing circumstances or requirements. Reflects on experiences and modifies own behavior. Performance is consistent, even under pressure. Always pursues continuous improvements. Evaluates data and courses of action to reach logical, pragmatic decisions. Takes an unbiased, rational approach with calculated risks. Applies innovation and creativity to problem-solving. Expresses ideas or facts in a clear, concise and open manner. Communication indicates a consideration for the feelings and needs of others. Actively listens and proactively shares knowledge. Handles conflict effectively, by overcoming differences of opinion and finding common ground.

Contract type, level and duration

Contract type: Local Individual Contract Agreement (LICA)

Contract level: LICA 5

Contract duration: Ongoing (Subject to organizational requirements, availability of funds and/or to satisfactory) performance

For more details about the ICA contractual modality, please follow this link: https://www.unops.org/english/Opportunities/job-opportunities/what-we-offer/Pages/Individual-Contractor-Agreements.aspx

Additional Information

• Please note that UNOPS does not accept unsolicited resumes.
• Applications received after the closing date will not be considered.
• Please note that only shortlisted candidates will be contacted and advance to the next stage of the selection process, which involves various assessments.
• UNOPS embraces diversity and is committed to equal employment opportunity. Our workforce consists of many diverse nationalities, cultures, languages, races, gender identities, sexual orientations, and abilities. UNOPS seeks to sustain and strengthen this diversity to ensure equal opportunities as well as an inclusive working environment for its entire workforce.
• Qualified women and candidates from groups which are underrepresented in the UNOPS workforce are encouraged to apply. These include in particular candidates from racialized and/or indigenous groups, members of minority gender identities and sexual orientations, and people with disabilities.
• We would like to ensure all candidates perform at their best during the assessment process. If you are shortlisted and require additional assistance to complete any assessment, including reasonable accommodation, please inform our human resources team when you receive an invitation.

Terms and Conditions

• For staff positions only, UNOPS reserves the right to appoint a candidate at a lower level than the advertised level of the post.
• For retainer contracts, you must complete a few Mandatory Courses (they take around 4 hours to complete) in your own time, before providing services to UNOPS. For more information on a retainer contract here.
• All UNOPS personnel are responsible for performing their duties in accordance with the UN Charter and UNOPS Policies and Instructions, as well as other relevant accountability frameworks. In addition, all personnel must demonstrate an understanding of the Sustainable Development Goals (SDGs) in a manner consistent with UN core values and the UN Common Agenda.
• It is the policy of UNOPS to conduct background checks on all potential personnel. Recruitment in UNOPS is contingent on the results of such checks.

Background information - AFR

UNOPS is an operational arm of the United Nations, supporting the successful implementation of its partners’ peacebuilding, humanitarian and development projects around the world. Our mission is to help people build better lives and countries achieve sustainable development.

UNOPS areas of expertise cover infrastructure, procurement, project management, financial management and human resources.

Working with us: UNOPS offers short- and long-term work opportunities in diverse and challenging environments across the globe. We are looking for creative, results-focused professionals with skills in a range of disciplines.

Diversity: With over 4,000 UNOPS personnel and approximately 7,000 personnel recruited on behalf of UNOPS partners spread across 80 countries, our workforce represents a wide range of nationalities and cultures. We promote a balanced, diverse workforce — a strength that helps us better understand and address our partners’ needs, and continually strive to improve our gender balance through initiatives and policies that encourage recruitment of qualified female candidates.

Work life harmonization: UNOPS values its people and recognizes the importance of balancing professional and personal demands.

Africa Region Based in Copenhagen, Denmark, the Africa Region supports UNOPS country offices in the region, providing financial oversight of projects, procuring goods and services and managing human resources.

AFR helps ensure that projects are executed to the highest standards, providing a shared knowledge base and ensuring that best practices and lessons learned are disseminated between projects across the entire region.

Somalia Country Office:

UNOPS Somalia Country Office (SOCO) has had a solid and continuous in-country expert presence successfully implementing programs since the mid-1990s, where it is currently undertaking various projects and initiatives in close collaboration with the Federal Government of Somalia (FGS), Federal Member States (FMS) and partners from the global donor community. UNOPS’ projects in Somalia focus on several key sectors that include infrastructure development, institutional capacity building, project management, advisory services, and procurement services. These projects cut across multiple sectors, including education, healthcare, national security, law enforcement, immigration services, justice, transport, and public works among others. UNOPS work in Somalia is geared towards driving growth and development in the country, a process that requires developing a close relationship with the FGS and the other development partners.