Security Assistant

Contract

This is a SB-3 contract. This kind of contract is known as Service Board / Service Contract. It is normally only for nationals. More about SB-3 contracts.

Background

UN Women, grounded in the vision of equality enshrined in the Charter of the United Nations, works for the elimination of discrimination against women and girls; the empowerment of women; and the achievement of equality between women and men as partners and beneficiaries of development, human rights, humanitarian action and peace and security.

Under the overall guidance of the Country Representative and the daily supervision of Operations Manager of the PNG Country Office , the Security Assistant will provide support in the implementation of the security plan, risk management measures, and all matters relating to safety and security as they pertain to UN Women personnel and assets in Papua New Guinea.

Duties and Responsibilities

1. Provide administrative support to assessing the security situation of the host country

• Coordinate, and provide administrative support to periodic security assessments of UN Women premises and equipment;
• Provide administrative support to the coordination of security evaluations for residences (Residential Security Measures - RSM) of UN Women personnel, as well as on latest trends and threats to personnel safety and security;
• Collect information about possible security threats to personnel, programmes, and assets and provide timely advisory to the Senior management and concerned personnel.

2. Liaise with local security community

• Liaise and coordinate, as appropriate, with UNDSS PNG, the UN Women Regional Security Specialist, the host government security organizations and/or personnel, including national and local provincial authorities, military, and police officers, as well as non-governmental organizations and other non-State actors.
• Maintain regular contacts with Area Security Focal Persons and LSAs of UN agencies, as required.
• Participate as a member of security groups, particularly IASMN Working Groups, as delegated;
• Attend UN security management meetings such as the country SMT, as delegated.

3. Collect, update and communicate information regarding security

• Draft security advisory , announcements and notices to UN Women personnel;
• Ensure timely and accurate dissemination of security information and precautions to personnel;
• Conduct regular communications with UN Women Senior Management (Rep, Dy. Rep and OM) on security matters and suggest proactive decisions to protect personnel and property of UN Women.
• Ensure the proper and timely dissemination of analytical products and outputs of the Section to stakeholders;
• Provide monthly updates and information to the Operations Manager in relation to the implementation status of the security plan of UN women PNGCO.

4. Maintain and review the Security Plan, including updating personnel lists

• Provide inputs to the preparation and review of the UN Women and UN Security Plan;
• Periodically review the Busuniess Continuity and Crisis Management Actions( BCCMA ) portal; periodically refresh/remind the CMT and other staff on security measures.
• Complete minimum one table top exercise and one Mock session on security involving all staff of PNGCO
• Provide logistical support during the implementation of the Security Plan, as required;
• Maintain security equipment and inventory;
• Maintain and coordinate the UN Women Warden System, as required.

5. Monitor and support organisational security compliance with the Security Risk Management Measures (SRMM) established for the duty station

• Compile data required for the SRMM Self-Assessment of UN Women and UN Security Compliance Survey (SCS) processes;
• Draft the status of compliance for updating the annual Security Compliance Survey.
• Implement and self-evaluate the status of the UN Women Security Compliance Action Plan (SCAP) in a quarterly basis;
• Maintain a database of security compliance of all UN Women offices in the duty station- e.g. weekly radio check; compliance to head counts ; access control record of the office etc.
• Monitor contributions to the implementation of SRMM and security budget of UN Women.

6. Report security incidents affecting UN Women personnel, programmes, offices and assets, as appropriate

• Collate information and provide inputs to security reports, such as the Security & Safety Incident Reporting; System (SSIRS), Security Risk Management (SRM) Assessments and other ad-hoc incident reports;
• Provide updates to ongoing incidents as required;
• Track and log security incidents as required.

7. Coordinate and conduct training courses on security awareness and preparedness

• Provide administrative support to the organization of trainings and briefings on security matters.
• Prepare documents and presentation materials for trainings;
• Maintain records of training certificates;
• Conduct security training sessions to UN Women staff as appropriate.
• Provide security orientation to newly assigned personnel members.

8. Provide administrative support to budget and finances of Security Team

• Provide inputs to annual work plan/s and related budget; initiates security budget revisions for approval;
• Monitor and support applications and process for UN Women SCEF funding;
• Prepare information for budget closures and reports as per HQ processes.

9. Provide general administrative support services

• Keep all security related equipment min 98% functional at all time; facilitate to promptly maintain, replace and procure new equipment items as needed.
• Maintain routine and confidential correspondence files/documents re: security.
• Maintain a database on contact details in relation to host country security authorities; maintain list of all UN Women Security Focal Points; personnel and their family members
• Prepare and administer documentation related to travel arrangements, both local and international, esp. for Travel Authorizations; TRIP Clearance and other security requirements.
• Organize meetings, invite participants, and provide administrative assistance at meetings, such as taking notes and meeting minutes;
• Maintain and update the UN Women global premises directory;
• Maintain liaison with commercial companies used for UN Women security at offices and residences.

Competencies

Key Performance Indicators:

• Provide timely and accurate information to all personnel
• Accurate and timely support to the implementation of the overall UN Women security plan at the country level
• Timely provide inputs for SRM and SRMM/RSM data
• Timely completion and input to the UN Women security business process SCS – SCAP- SCAP
• Maintenance of timely and accurate organization of records

Core Values:

• Respect for Diversity
• Integrity
• Professionalism

Core Competencies:

• Awareness and Sensitivity Regarding Gender Issues
• Accountability
• Creative Problem Solving
• Effective Communication
• Inclusive Collaboration
• Stakeholder Engagement
• Leading by Example

Functional Competencies

• Strong knowledge of security and risk management measures
• Strong knowledge of local country’s security situation/ laws
• Ability to work under pressure and in crisis situations
• Ability to create, edits and presents information in clear and presentable formats

Required Skills and Experience

Education and certification:

• Secondary education is required.
• Bachelor’s Degree is an asset.

Experience:

• At least 2 years of experience in working with UN or similar organizations in security matters for management of crisis response, disaster recovery, business continuity
• Experience in diplomatic security, protection and intelligence is an asset.

Language Requirements:

• Fluency in English and Tok Pisin is required
• Knowledge of the other UN official working language is an asset.