Secretary Group III

Overview

Join the EU Delegation in Cairo as a Secretary in Administration Section.

You have:

• High School Degree or equivalent;
• Minimum 3 years of experience as Secretary in several of the relevant fields indicated above;
• Excellent knowledge (C2 level in CEFR) of English and Arabic (written and spoken);
• Excellent computer skills and knowledge of office software and IT tools (Words, Excel,…);
• Right to residence and work in Egypt (if no Egyptian national, please add a copy of your residence visa and work permit in your application).

The European Union Delegation to the Arab Republic of Egypt, Cairo is looking for

a Secretary in the Administration Section (initial two-year contract, with the possibility of extension).

We are The European Union (EU) is an economic and political partnership between 27 European countries. It plays an important role in international affairs through diplomacy, trade, development aid and working with global organizations. Abroad, the European Union is represented through more than 140 diplomatic representations, known also as EU Delegations, which have a similar function to those of an embassy.

The EU Delegation to the Arab Republic of Egypt, Cairo works in close coordination with the Embassies and Consulates of the 27 EU Member States. We are a fully-fledged diplomatic mission and represent the European Union in dealings with the Egyptian government in areas that are part of the EU’s remit.

We offer A post of Secretary (Local Agent Group 3) in the Delegation’s Administration Section. The team consists of 22 people and there are occasional atypical working hours.

Under this post, the recruited person will be attributed functions depending on the needs of the Delegation, and on the changes of these needs. The successful candidate will serve under the supervision and responsibility of the Head of Administration Section, providing support, expertise and assistance in Accounting, Infrastructure and Logistics.

Key Responsibilities will be to assist in:

• Staff recruitment process; maintain accurate and up-to-date employee records; • Payroll preparation and monitor employee attendance, leave, and absences; • Management of the Delegation’s office premises and logistics (including maintenance of office premises and Residence, management of housing, management of cars and drivers, archiving, …); • Initiation and follow up of procurements procedures; • Accountancy of administrative expenditure; • Management of budget; • Financial transactions and relation with the Delegation’s bank; • Cash management; • Management of missions; • First back-up for protocol, consular and Customs matters; • Basic IT Support activities, under supervision; • Handling employee queries in coordination with line managers; • Back-up of Administration Section as required; • Any other task as instructed by the Head of Administration.

Functions and duties:

• OPERATIONAL AND ADMINISTRATIVE SUPPORT – Administrative support

• HUMAN RESOURCE MANAGEMENT – Assistance in management of local staff (permanent or temporary)

• INFRASTRUCTURE – Assistance in management of Delegation’s premises

• INFRASTRUCTURE AND LOGISTICS – Assistance to users

• INFRASTRUCTURE AND LOGISTICS – Procurement and contacts with suppliers

• OPERATIONAL AND ADMINISTRATIVE SUPPORT AND RESOURCES – Administrative support and coordination

• OPERATIONAL AND ADMINISTRATIVE SUPPORT AND RESOURCES – Missions

• BUDGET, FINANCE, CONTRACTS AND ACCOUNTING - Financial and accounting management

The following main tasks and duties are currently required:

The base salary will depend on relevant and verified employment experience, typically starting from EUR 1,027 payable in Egyptian Pounds based on the inforeuro rate of the month of payment ((see https://commission.europa.eu/funding-tenders/procedures-guidelines-tenders/information-contractors-and-beneficiaries/exchange-rate-inforeuro_en).

There is a competitive benefits package, subject to certain conditions, including personal leave days and public holidays, health insurances and a retirement savings plan.

The expected start date will be 01/01/2026.

Minimum requirements / eligibility criteria (necessary for the application to be considered)

· High School Degree or equivalent; · Minimum 3 years of experience as Secretary in several of the relevant fields indicated above; · Excellent knowledge (C2 level in CEFR) of English and Arabic (written and spoken); · Excellent computer skills and knowledge of office software and IT tools (Words, Excel,…); · Right to residence and work in Egypt (if no Egyptian national, please add a copy of your residence visa and work permit in your application).

Assets / selection criteria (basis for awarding points to select the best applicant)

· University level education; · IT Support experience; · Experience of working in a team in multi-disciplinary and multi-cultural environment; · Having a good understanding of the values and of the mission of the European Union; · Previous experience in European and/or international organization’s cooperation; · Previous professional experience in Member States of the European Union; · Knowledge of other EU language(s); · Performing high professional standards with regards to reliability, confidentiality, personal integrity, loyalty and flexibility; · Having the capacity to focus on priorities and to organize work to deliver on time; · Teamwork fluency and capacity to work under pressure and to respond quickly to new demands; · Having the capacity to communicate clearly and concisely (orally and in writing); · Resilience to stress.

How to apply

Please submit your application, consisting mandatorily of a cover and Europass format CV (please see https://europa.eu/europass/en/create-europass-cv) to:

[email protected]

Mentioning in the subject line the following reference:

Family Name-First Name-Secretary LA-3-ADMIN

No later than 3/12/2025 17h00 (GMT +2).

Only complete applications received on time via the above-mentioned email address will be considered.

The successful candidate will be subject to a fit-to-work medical check, a background check and will be requested an updated blank judicial extract.

The process

After the deadline for applications, the eligible applications will be admitted to the Selection by the Committee set up for this purpose.

Depending on the number of applications received, successive phases of selection may include shortlisting of candidates based on the assessment of the information provided in the cover letter and the Europass CV, practical testing and interviews. 3 best candidates will be invited to the final interview.

Only candidates admitted to each successive selection phase will be contacted individually. The Delegation will use the same means of publication as for this job advertisement to inform the remaining candidates once the recruitment procedure has been completed and that a candidate has (or has not) been recruited.

The Delegation will not supply additional information or discuss the selection procedure. During the selection process, please do not contact the members of the Selection Committee, but address your questions and comments to the above mentioned email address.

EQUAL OPPORTUNITIES:

The European Union is committed to an equal opportunities policy for all its employees and applicants for employment. As an employer, the EU is committed to promoting gender equality and to preventing discrimination on any grounds. It actively welcomes applications from all qualified candidates from diverse backgrounds. We aim at a service which is truly representative of society, where each staff member feels respected, is able to give their best and can develop their full potential.

Potential interview questions