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Application deadline 1 year ago: Tuesday 5 Jul 2022 at 21:59 UTC

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Contract

This is a G-4 contract. This kind of contract is known as General Service and related categories. It is normally only for nationals. It usually requires 4 years of experience, depending on education.

Salary

The salary for this job should be more than 1,004 USD.

Salary for a G-4 contract in Manila

The salary of a G-4 depends on the duty station. The minimum salary there is 56,495 PHP (~1,004 USD) Please note that depending on the location, a higher post adjustment might still result in a lower purchasing power.

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OBJECTIVES OF THE PROGRAMME

The mission of WHE is to build the capacity of Member States to manage health emergency risks and, when national capacities are overwhelmed, to lead and coordinate the international health response to contain outbreaks and to provide effective relief and recovery to affected populations.

WHE brings together and enhances WHO's operational, technical and normative capacities in outbreaks, emergencies and risk analysis to address all health hazards across the risk management cycle in a predictable, capable, dependable, adaptable and accountable manner. WHE is designed to operate within the broader humanitarian and emergency management architecture in support of people at risk of or affected by, outbreaks and emergencies, consistent with ways that strengthen local and national capabilities.

The objectives of the programme area, CPI, includes the following: to monitor and evaluate country preparedness for health and humanitarian emergencies, to develop country capacity-building plan for countries with critical capacities and to act as the Secretariat of International Health Regulations (IHR) 2005. The CPI prioritizes support to the most vulnerable and low-capacity countries. The intersectoral nature of emergency preparedness entails for CPI a large partnership with other international organizations and the consideration of several global frameworks such as the Sustainable Development Goals (SDGs) related to health, emergencies and disasters, IHR (2005), the Sendai Framework for Disaster Risk Reduction 2015–2030, the Pandemic Influenza Preparedness Framework, the Performance of Veterinary Services Pathway, the Paris Agreement on Climate Change, regional strategies such as the Asia Pacific Strategy for Emerging Diseases and Public Health Emergencies (APSED III), the Integrated Disease Surveillance and Response, the European Health Policy (Health 2020), and the regional strategies for disaster risk management. CPI coordinates its activities with international and national initiatives such as the Global Health Security Agenda and the Universal Health Coverage 2030 and the For the Future vision.

The Preparedness, Readiness and Core Capacity (PCB) unit is the main hub for technical support to WHO’s Regional Office and country offices in their effort to strengthen intersectoral national capacity for the early detection, timely and effective response, to public health emergencies as required under the IHR (2005). Working closely with the other WHE staff, the PCB ensures that needs listed in national action plans are translated into targeted capacity-building in the priority/vulnerable countries.

DESCRIPTION OF DUTIES

Within the delegated authority, the incumbent will be responsible for the following duties:

A. GENERAL

1. Assist in the approval for publication of journal articles within the Regional Office for the Western Pacific; 2. Set up schedules or appointments for the supervisor and visitors; and 3. Receive, screen and direct telephone calls with discretion.

B. CORRESPONDENCE

1. Draft general or administrative correspondence on own initiative or on the basis of instructions; finalize correspondence/reports ensuring adherence to the WHO style and format, checking language and grammatical accuracy and conformity with procedures prior to submitting for signature/clearance; and 2. Using appropriate tracking tools, follow up on responses and ensure that target dates and deadlines are met and that correspondence and queries are responded to in a timely manner.

C. PROCUREMENT

1. Assist in the recruitment of consultants, temporary professional staff and temporary advisers by initiating the relevant administrative formalities. Monitor status and maintain a follow-up system; 2. Initiate, through the Global Management System (GSM) procurement module, procurement requisitions for goods and services such as Consultants, Agreements for Performance of Work, Technical Services Agreements, and General External Services; and 3. Monitor and record receipt of deliverables and initiate and monitor payments as needed.

D. BUDGET AND FINANCE

1. Assist the supervisor in all aspects of project monitoring, financial and technical project management, including monthly reconciliation of funds and follow up any outstanding encumbrances in close coordination with WHE programme area, Management and Administration; and 2. Provide the supervisor with timely budget information on project and task budget ceilings, award budgets, expenditure, and funds available, as required.

E. INFORMATION MANAGEMENT

1. Open, organize and maintain general/project files, in close collaboration with other support staff, and conduct continual review of filing system to ensure information is up-to-date and effectively and efficiently used; and 2. Obtain documents and information from in-house and external sources as required; perform information searches (library, internet) as requested.

F. MEETING ADMINISTRATION

1. Working closely with the responsible officer and relevant technical focal points, arrange, coordinate and lead administrative preparation for formal/informal meetings, including: preparing event plans in GSM, inviting temporary advisers, drafting letters of invitations, preparing cost estimates and travel requests; assisting with preparation of documents; and dispatching of materials and liaising with participants and others involved; and 2. Schedule programme area meetings, according to schedules and need. Take meeting notes, prepare minutes and follow up on action points to ensure timely response to the requests.

G. TRAVEL

1. Make travel arrangements for the supervisor, including preparation of travel request in GSM; and 2. Prepare briefing materials for his/her use on official trips or special meetings and, in the absence of the supervisor, brief or note on matters for which the programme area is responsible.

H. OTHER DUTIES

1. Upon request, provide support, backstopping and gap-filling for emergency activities at any level of the Organization or scale of emergency; 2. Occasionally replace staff within WHE during their absence as coordinated by the Principal Administrative Assistant; and 3. Perform other related duties, as requested by the supervisor, including provision of support to other areas of work and teams or programme areas within WHE, as required.

REQUIRED QUALIFICATIONS

Education

Essential: Completion of secondary school education or equivalent. Desirable: Training in secretarial and clerical duties.

Experience

Essential: At least three years' experience in secretarial/clerical posts. Desirable: Experience in WHO or other international organizations.

Skills

-Proficient in the use of modern office technology through in-house courses, on-the-job training and/or self-training.

-Knowledgeable in procedures and practices, rules and regulations, organizational structure, in the programme area, the cluster and WHO.

-Excellent organizational and interpersonal skills with ability to interact professionally and effectively with staff and visitors at all levels in an international and multicultural environment. Tact, discretion and sensitivity to cultural differences.

-Capacity and willingness to work as a member of a team, in a proactive manner, provide assistance in other areas of work when necessary, and to work under pressure.

-Ability to respect, promote and adapt to individual differences and diverse educational and cultural backgrounds and maintain high standard of personal conduct.

WHO Competencies

Teamwork Respecting and promoting individual and cultural differences Communication Knowing and managing yourself Producing results

Use of Language Skills

Essential: Expert knowledge of English.

REMUNERATION

WHO offers staff in the General Services category an attractive remuneration package, which for the above position includes an annual net base salary starting at PHP 540,912 (subject to mandatory deductions for pension contributions and health insurance, as applicable) and 30 days of annual leave.

ADDITIONAL INFORMATION

  • This vacancy notice may be used to fill other similar positions at the same grade level

  • Only candidates under serious consideration will be contacted.

  • A written test may be used as a form of screening.

  • In the event that your candidature is retained for an interview, you will be required to provide, in advance, a scanned copy of the degree(s)/diploma(s)/certificate(s) required for this position. WHO only considers higher educational qualifications obtained from an institution accredited/recognized in the World Higher Education Database (WHED), a list updated by the International Association of Universities (IAU)/United Nations Educational, Scientific and Cultural Organization (UNESCO). The list can be accessed through the link: http://www.whed.net/. Some professional certificates may not appear in the WHED and will require individual review.

  • Any appointment/extension of appointment is subject to WHO Staff Regulations, Staff Rules and Manual.

  • For information on WHO's operations please visit: http://www.who.int.

  • WHO is committed to workforce diversity.

  • WHO prides itself on a workforce that adheres to the highest ethical and professional standards and that is committed to put the WHO Values Charter into practice.

  • WHO has zero tolerance towards sexual exploitation and abuse (SEA), sexual harassment and other types of abusive conduct (i.e., discrimination, abuse of authority and harassment). All members of the WHO workforce have a role to play in promoting a safe and respectful workplace and should report to WHO any actual or suspected cases of SEA, sexual harassment and other types of abusive conduct. To ensure that individuals with a substantiated history of SEA, sexual harassment or other types of abusive conduct are not hired by the Organization, WHO will conduct a background verification of final candidates.

  • WHO has a smoke-free environment and does not recruit smokers or users of any form of tobacco.

  • This post is subject to local recruitment and will be filled by persons recruited in the local commuting area of the duty station.

Added 1 year ago - Updated 1 year ago - Source: who.int