Secretariat Services Officer (Drug Control and Crime Prevention)

Contract

This is a P-3 contract. This kind of contract is known as Professional and Director staff. It is normally internationally recruited only. It's a staff contract. It usually requires 5 years of experience, depending on education.

Salary

The salary for this job should be between 74,649 USD and 97,747 USD.

Please keep in mind that the salary displayed here is an estimation by UN Talent based on the location and the type of contract. It may vary depending on the organization. The recruiter should be able to inform you about the exact salary range. In case the job description contains another salary information, please refer to this one.

Org. Setting and Reporting This position is located in the Secretariat to the Governing Bodies (SGB), Division for Treaty Affairs (DTA), United Nations Office on Drugs and Crime (UNODC), in Vienna. The Secretariat Services Officer will report directly to the Chief of the Secretariat to the Governing Bodies, under the overall supervision of the Director of the Division.

For more information on UNODC, please visit www.unodc.org.

Responsibilities Within assigned authority, the incumbent will be responsible for the following specific duties:

• Support the Commission on Crime Prevention and Criminal Justice (CCPCJ), the Commission on Narcotic Drugs (CND) and the UN Congresses on Crime Prevention and Criminal Justice in carrying out their functions effectively as central UN policy-making and advisory bodies, respectively, within their respective mandates.
• Conduct research and prepare or coordinate preparation of documents for the two Commissions as well as for CND subsidiary bodies, the Economic and Social Council (ECOSOC), the General Assembly, as required.
• Support policy development processes of the CND and CCPCJ, including through the organization and substantive servicing of negotiations and through providing support to the Secretary and the Chair in this regard.
• Liaise with Permanent Missions to provide information and clarification on the Commissions’ activities.
• Provide technical and substantive support to the Commission on Narcotic Drugs in conducting follow-up to the Ministerial Declaration adopted at the sixty-second session of the Commission in 2019, including through the preparation of the thematic discussions. Liaise with other UN entities, functional commissions of ECOSOC and civil society, including with regard to their substantive participation in meetings.
• Provide technical and substantive support to the Commission on Crime Prevention and Criminal Justice in conducting the preparations for and follow-up to the Congresses on Crime Prevention and Criminal Justice.
• Provide substantive services for subsidiary body meetings of the CND; support the preparation and conduct of working groups; draft documents and reports and act as Secretary of the meetings, as required.
• Support the programmatic work undertaken by the Secretariat to the Governing Bodies in the areas of drugs and crime, including through the development and implementation of project proposals and their administration in UMOJA. Serve as certifying officer.
• Promote the Commission’s activities to ensure their visibility, including through the preparations for special events and the production of promotional material related to them, and promote the Commission’s work on social media channels and through audio-visual means.
• Plan and develop websites and e-learning activities related to the work of the Commissions.
• Develop further the digitization of the work of the Commissions and in this context the holding of the meetings in an online or hybrid format, including by researching technical frameworks, developing new tools in close consultation with IT, proposing and implementing new technologies to be used, liaising with relevant services in the office and the UN system in advancing the implementation of such products for the work of the Commissions.

• Perform other work-related duties as assigned.

  Competencies - Professionalism: Has substantive knowledge of the work of the United Nations on drug control, crime prevention and criminal justice and substantive knowledge of the international drug control conventions as well as of mandates in the area of drug control, crime prevention and criminal justice. Is able to produce and contribute to reports and papers on technical and substantive issues and to review and edit the work of others. Has proven ability to analyze expeditiously extensive and substantive policy documentation. Has knowledge of servicing meetings of intergovernmental bodies and the role of the Secretary of such meetings. Is able to organize events with intergovernmental participation. Is able to liaise with representatives of Member States on policy topics. Has knowledge of processes relating to fundraising and administration of projects. Has knowledge of ways of production of social media, audio-visual material and web content. Is able to apply UN rules, regulations, policies and guidelines in work situations, including with respect to servicing meetings and the preparation of United Nations parliamentary documentation. Shows pride in work and in achievements; demonstrates professional competence and mastery of subject matter; is conscientious and efficient in meeting commitments, observing deadlines and achieving results; is motivated by professional rather than personal concerns; shows persistence when faced with difficult problems or challenges; remains calm in stressful situations. Takes responsibility for incorporating gender perspectives and ensuring the equal participation of women and men in all areas of work.

• Communication: Speaks and writes clearly and effectively; listens to others, correctly interprets messages from others and responds appropriately; asks questions to clarify and exhibits interest in having two-way communication; tailors language, tone, style and format to match audience; demonstrates openness in sharing information and keeping people informed.

• Teamwork: Works collaboratively with colleagues to achieve organizational goals; solicits input by genuinely valuing others’ ideas and expertise; is willing to learn from others; places team agenda before personal agenda; supports and acts in accordance with final group decision, even when such decisions may not entirely reflect own position; shares credit for team accomplishments and accepts joint responsibility for team shortcomings.

  Education Advanced university degree (Master’s degree or equivalent) in international law, political science, international relations, economics, administration or relevant related field is required. A first-level university degree in similar fields in combination with two additional years of qualifying experience may be accepted in lieu of the advanced university degree.

  Work Experience A minimum of five years of progressively responsible professional experience in working in international affairs is required.

  Substantive experience in working on international drug control and/or crime prevention and criminal justice related matters is required.

  Experience in servicing intergovernmental meetings, including the application of relevant rules of procedure and preparing documentation for intergovernmental bodies is required.

  Experience acting as secretary of meetings is required.

  Experience in independently organizing events with intergovernmental participation is desirable.

  Experience in liaising with representatives of Member States on policy topics is desirable.

  Experience in developing and organizing online/hybrid events is desirable.

  Experience in project administration and fundraising is desirable.

  Experience with computer applications and relevant software for audio-visual production and social media is desirable.

  Experience in SAP based ERP applications, such as UMOJA and in serving as certifying officer is desirable.

  Languages English and French are the working languages of the United Nations Secretariat. For the position advertised, fluency in English is required. Working knowledge of French and/or Spanish is desirable. Knowledge of another official United Nations language is an advantage.

  Assessment Evaluation of qualified candidates may include an assessment exercise and a competency-based interview.

  Special Notice This position is temporarily available until 30 April 2022. If the selected candidate is a staff member from the United Nations Secretariat, the selection will be administered as a temporary assignment.

While this temporary assignment may provide the successful applicant with an opportunity to gain new work experience, the selection for this position is for a limited period and has no bearing on the future incumbency of the post.

Subject to the funding source of the position, the eligibility for this temporary job opening may be limited to candidates based at the duty station.

This temporary job opening may be limited to “internal candidates,” who have been recruited through a competitive examination administered according to staff rule 4.16 or staff selection process including the review of a central review body established according to staff rule 4.15.

Staff members of the United Nations common system organizations who will reach the mandatory age of separation or retirement within the duration of the current temporary need period are not eligible to apply.Submitting an application or selection for the current temporary job opening does not delay or increase the mandatory age of separation.

Retirees above the mandatory age of separation who wish to be considered for the current temporary job opening must indicate the reason for their last separation as "retirement." Such retirees shall not be employed by the Organization, unless (a) the operational requirements of the Organization cannot be met by staff members who are qualified and available to perform the required functions; and (b) the proposed employment would not adversely affect the career development or redeployment opportunities of other staff members and represents both a cost-effective and operationally sound solution to meet the needs of the service.

At the United Nations, the paramount consideration in the recruitment and employment of staff is the necessity of securing the highest standards of efficiency, competence and integrity, with due regard to geographic diversity. All employment decisions are made on the basis of qualifications and organizational needs. The United Nations is committed to creating a diverse and inclusive environment of mutual respect. The United Nations recruits and employs staff regardless of gender identity, sexual orientation, race, religious, cultural and ethnic backgrounds or disabilities. Reasonable accommodation for applicants with disabilities may be provided to support participation in the recruitment process when requested and indicated in the application.

The United Nations Secretariat is committed to achieving 50/50 gender balance and geographical diversity in its staff. Female candidates are strongly encouraged to apply for this position.

Vienna is classified as a H and family duty station.

United Nations Considerations According to article 101, paragraph 3, of the Charter of the United Nations, the paramount consideration in the employment of the staff is the necessity of securing the highest standards of efficiency, competence, and integrity. Candidates will not be considered for employment with the United Nations if they have committed violations of international human rights law, violations of international humanitarian law, sexual exploitation, sexual abuse, or sexual harassment, or if there are reasonable grounds to believe that they have been involved in the commission of any of these acts. The term “sexual exploitation” means any actual or attempted abuse of a position of vulnerability, differential power, or trust, for sexual purposes, including, but not limited to, profiting monetarily, socially or politically from the sexual exploitation of another. The term “sexual abuse” means the actual or threatened physical intrusion of a sexual nature, whether by force or under unequal or coercive conditions. The term “sexual harassment” means any unwelcome conduct of a sexual nature that might reasonably be expected or be perceived to cause offence or humiliation, when such conduct interferes with work, is made a condition of employment or creates an intimidating, hostile or offensive work environment, and when the gravity of the conduct warrants the termination of the perpetrator’s working relationship. Candidates who have committed crimes other than minor traffic offences may not be considered for employment.

Due regard will be paid to the importance of recruiting the staff on as wide a geographical basis as possible. The United Nations places no restrictions on the eligibility of men and women to participate in any capacity and under conditions of equality in its principal and subsidiary organs. The United Nations Secretariat is a non-smoking environment.

The paramount consideration in the appointment, transfer, or promotion of staff shall be the necessity of securing the highest standards of efficiency, competence, and integrity. By accepting an offer of appointment, United Nations staff members are subject to the authority of the Secretary-General and assignment by him or her to any activities or offices of the United Nations in accordance with staff regulation 1.2 (c). In this context, all internationally recruited staff members shall be required to move periodically to discharge new functions within or across duty stations under conditions established by the Secretary-General.

Applicants are urged to follow carefully all instructions available in the online recruitment platform, inspira. For more detailed guidance, applicants may refer to the Manual for the Applicant, which can be accessed by clicking on “Manuals” hyper-link on the upper right side of the inspira account-holder homepage.

The evaluation of applicants will be conducted on the basis of the information submitted in the application according to the evaluation criteria of the job opening and the applicable internal legislations of the United Nations including the Charter of the United Nations, resolutions of the General Assembly, the Staff Regulations and Rules, administrative issuances and guidelines. Applicants must provide complete and accurate information pertaining to their personal profile and qualifications according to the instructions provided in inspira to be considered for the current job opening. No amendment, addition, deletion, revision or modification shall be made to applications that have been submitted. Candidates under serious consideration for selection will be subject to reference checks to verify the information provided in the application.

Job openings advertised on the Careers Portal will be removed at 11:59 p.m. (New York time) on the deadline date.

No Fee THE UNITED NATIONS DOES NOT CHARGE A FEE AT ANY STAGE OF THE RECRUITMENT PROCESS (APPLICATION, INTERVIEW MEETING, PROCESSING, OR TRAINING). THE UNITED NATIONS DOES NOT CONCERN ITSELF WITH INFORMATION ON APPLICANTS’ BANK ACCOUNTS.