Secretariat Services Officer

Contract

This is a P-4 contract. This kind of contract is known as Professional and Director staff. It is normally internationally recruited only. It's a staff contract. It usually requires 7 years of experience, depending on education.

Salary

The salary for this job should be between 90,970 USD and 117,287 USD.

Please keep in mind that the salary displayed here is an estimation by UN Talent based on the location and the type of contract. It may vary depending on the organization. The recruiter should be able to inform you about the exact salary range. In case the job description contains another salary information, please refer to this one.

Org. Setting and Reporting This position is located at the Secretariat to the Governing Bodies (SGB), Division for Treaty Affairs (DTA), United Nations Office on Drugs and Crime (UNODC). The Secretariat Services Officer reports directly to the Chief of Section, under the overall supervision of the Director of the Division. For more information, please visit www.unodc.org

Responsibilities Within assigned authority, the incumbent will perform the following specific duties:

• Support the Commission on Crime Prevention and Criminal Justice (CCPCJ), the Commission on Narcotic Drugs (CND) and, as appropriate, the UN Congresses on Crime Prevention and Criminal Justice, in carrying out their functions effectively as central UN policy-making bodies within their respective mandates, and serve as Deputy Secretary to the Commissions.
• Support policy development processes of the CND and the CCPCJ, including through the organization and substantive servicing of negotiations and through providing support to the Secretary and the Chair in this regard.
• Liaise with Permanent Missions to provide information and clarification on the Commissions’ activities.
• Support the implementation of international policy commitments in the areas of drugs and crime, through the Commission on Narcotic Drugs and the Commission on Crime Prevention and Criminal Justice.
• Prepare or coordinate the preparation of documents for the Commissions and other legislative bodies, in particular CND subsidiary bodies, Economic and Social Council (ECOSOC), the General Assembly (GA), and the United Nations Congresses on Crime Prevention and Criminal Justice, including the annotated provisional agenda and key policy reports, as required.
• Coordinate relevant follow-up on the work of the Commissions in connection with the GA, ECOSOC and other legislative bodies, including preparation of reports for those bodies and coordinating in connection with resolutions of those bodies.
• Advise on follow-up action to be taken in response to resolutions and decisions of the GA, ECOSOC, CCPCJ and CND and its subsidiary bodies, as appropriate, in the fields of drug control and crime prevention and criminal justice.
• Provide substantive inputs/services and advice to expert groups, working groups and symposia established by legislative bodies to examine and report on technical considerations of drug control and crime prevention (background papers, selection of experts, invitations and other related administrative arrangements, as required) and provide, as required, organizational and substantive backstopping advice to special technical meetings of the Programme, in order to facilitate decision making, linkages to mandates and the work of the legislative bodies.
• Provide substantive services and organize working groups and the subsidiary body meetings of the CND, identify documentation requirements, coordinate their preparations; draft documents and reports (pre-, in- and post- session documents); review reports drafted by others for content, consistency and policy implications and serve as Secretary to the subsidiary bodies of the Commission on Narcotic Drugs, as required.
• Provide substantive services and organize thematic discussions of the CND and CCPCJ, identify documentation requirements, coordinate their preparations; draft documents and reports (pre-, in- and post- session documents); review reports drafted by others for content, consistency and policy implications.
• Promote the activities of the Commission on Crime Prevention and Criminal Justice and of the Commission on Narcotic Drugs to ensure their visibility, including through the preparations for special events and the production of promotional material related to them, and promote the Commissions’ work on social media channels and through audio-visual means.
• Advance further the digitization of the work of the Commissions by developing appropriate meetings formats, including through innovative digital tools.

• Perform other work-related duties as assigned.

  Competencies - Professionalism: Has knowledge of the work of the United Nations in drug control, crime prevention and criminal justice and substantive knowledge of the international drug control conventions as well as of mandates in the areas of drug control, crime prevention and criminal justice. Is able to produce reports and papers on technical issues and to review and edit the work of others. Has proven ability to analyze expeditiously extensive and substantive policy documentation and to produce high quality analytical and programmatic papers in areas of drug control, crime prevention and criminal justice. Is able to apply UN rules, regulations, policies and guidelines in work situations, including with respect to servicing meetings and the preparation of United Nations parliamentary documentation. Shows pride in work and in achievements; demonstrates professional competence and mastery of subject matter; is conscientious and efficient in meeting commitments, observing deadlines and achieving results; is motivated by professional rather than personal concerns; shows persistence when faced with difficult problems or challenges; remains calm in stressful situations. Takes responsibility for incorporating gender perspectives and ensuring the equal participation of women and men in all areas of work.

• Planning & Organizing: Develops clear goals that are consistent with agreed strategies; identifies priority activities and assignments; adjusts priorities as required; allocates appropriate amount of time and resources for completing work; foresees risks and allows for contingencies when planning; monitors and adjusts plans and actions as necessary; uses time efficiently.

• Communication: Speaks and writes clearly and effectively; listens to others, correctly interprets messages from others and responds appropriately; asks questions to clarify and exhibits interest in having two-way communication; tailors language, tone, style and format to match audience; demonstrates openness in sharing information and keeping people informed.

  Education An advanced university degree (Master’s degree or equivalent) in law, political science, international relations or economics is required.

A first-level university degree in similar fields in combination with two additional years of qualifying experience may be accepted in lieu of the advanced university degree.

Work Experience A minimum of seven years of progressively responsible professional experience in international work related to crime prevention and criminal justice and/or international drug control, is required.

Experience related to servicing meetings of, and preparing documentation for, intergovernmental bodies on matters of crime prevention and criminal justice and/or drug control, including the application of relevant rules of procedure, is required.

Experience in fundraising and project administration in an international context is required.

Experience in the production of social media, audio-visual material and web content is desirable.

Fully proficient computer skills and use of relevant software and other applications is desirable.

Experience in serving as Secretary of intergovernmental meetings is desirable.

Experience in serving as certifying officer is desirable.

Languages English and French are the working languages of the United Nations Secretariat. For the position advertised, fluency in English, is required. Working knowledge of French and/or Spanish is desirable. Knowledge of another official United Nations language is an advantage.

Assessment Evaluation of qualified candidates may include an assessment exercise and a competency based interview.

Special Notice This temporary position is available until September 2023. Actual filling of this temporary vacancy and actual duration is subject to availability of the post and funding. If the selected candidate is an internal staff member of the UN Secretariat, the selection will be recorded as a temporary assignment.

While this temporary job opening may provide the successful applicant with an opportunity to gain new work experience, the selection for this position is for a limited period and has no bearing on the future incumbency of the post.

Staff members of the United Nations common system organizations who will reach the mandatory age of separation or retirement within the duration of the current temporary need period are not eligible to apply. Submitting an application or selection for the current temporary job opening does not delay or increase the mandatory age of separation.

Retirees above the mandatory age of separation who wish to be considered for the current temporary job opening must indicate the reason for their last separation as "retirement." Such retirees shall not be employed by the Organization, unless (a) the operational requirements of the Organization cannot be met by staff members who are qualified and available to perform the required functions; and (b) the proposed employment would not adversely affect the career development or redeployment opportunities of other staff members and represents both a cost-effective and operationally sound solution to meet the needs of the service.

At the United Nations, the paramount consideration in the recruitment and employment of staff is the necessity of securing the highest standards of efficiency, competence and integrity, with due regard to geographic diversity. All employment decisions are made on the basis of qualifications and organizational needs. The United Nations is committed to creating a diverse and inclusive environment of mutual respect. The United Nations recruits and employs staff regardless of gender identity, sexual orientation, race, religious, cultural and ethnic backgrounds or disabilities. Reasonable accommodation for applicants with disabilities may be provided to support participation in the recruitment process when requested and indicated in the application.

The United Nations Secretariat is committed to achieving 50/50 gender balance and geographical diversity in its staff. Female candidates are strongly encouraged to apply for this position.

Vienna is classified as a H and family duty station.

United Nations Considerations According to article 101, paragraph 3, of the Charter of the United Nations, the paramount consideration in the employment of the staff is the necessity of securing the highest standards of efficiency, competence, and integrity. Candidates will not be considered for employment with the United Nations if they have committed violations of international human rights law, violations of international humanitarian law, sexual exploitation, sexual abuse, or sexual harassment, or if there are reasonable grounds to believe that they have been involved in the commission of any of these acts. The term “sexual exploitation” means any actual or attempted abuse of a position of vulnerability, differential power, or trust, for sexual purposes, including, but not limited to, profiting monetarily, socially or politically from the sexual exploitation of another. The term “sexual abuse” means the actual or threatened physical intrusion of a sexual nature, whether by force or under unequal or coercive conditions. The term “sexual harassment” means any unwelcome conduct of a sexual nature that might reasonably be expected or be perceived to cause offence or humiliation, when such conduct interferes with work, is made a condition of employment or creates an intimidating, hostile or offensive work environment, and when the gravity of the conduct warrants the termination of the perpetrator’s working relationship. Candidates who have committed crimes other than minor traffic offences may not be considered for employment.

Due regard will be paid to the importance of recruiting the staff on as wide a geographical basis as possible. The United Nations places no restrictions on the eligibility of men and women to participate in any capacity and under conditions of equality in its principal and subsidiary organs. The United Nations Secretariat is a non-smoking environment.

The paramount consideration in the appointment, transfer, or promotion of staff shall be the necessity of securing the highest standards of efficiency, competence, and integrity. By accepting an offer of appointment, United Nations staff members are subject to the authority of the Secretary-General and assignment by him or her to any activities or offices of the United Nations in accordance with staff regulation 1.2 (c). In this context, all internationally recruited staff members shall be required to move periodically to discharge new functions within or across duty stations under conditions established by the Secretary-General.

Applicants are urged to follow carefully all instructions available in the online recruitment platform, inspira. For more detailed guidance, applicants may refer to the Manual for the Applicant, which can be accessed by clicking on “Manuals” hyper-link on the upper right side of the inspira account-holder homepage.

The evaluation of applicants will be conducted on the basis of the information submitted in the application according to the evaluation criteria of the job opening and the applicable internal legislations of the United Nations including the Charter of the United Nations, resolutions of the General Assembly, the Staff Regulations and Rules, administrative issuances and guidelines. Applicants must provide complete and accurate information pertaining to their personal profile and qualifications according to the instructions provided in inspira to be considered for the current job opening. No amendment, addition, deletion, revision or modification shall be made to applications that have been submitted. Candidates under serious consideration for selection will be subject to reference checks to verify the information provided in the application.

Job openings advertised on the Careers Portal will be removed at 11:59 p.m. (New York time) on the deadline date.

No Fee THE UNITED NATIONS DOES NOT CHARGE A FEE AT ANY STAGE OF THE RECRUITMENT PROCESS (APPLICATION, INTERVIEW MEETING, PROCESSING, OR TRAINING). THE UNITED NATIONS DOES NOT CONCERN ITSELF WITH INFORMATION ON APPLICANTS’ BANK ACCOUNTS.