Secretarial Assistant

Contract

This is a G-5 contract. This kind of contract is known as General Service and related categories. It is normally only for nationals. It usually requires 5 years of experience, depending on education.

Salary

The salary for this job should be more than 4,875 USD.

Please keep in mind that the salary displayed here is an estimation by UN Talent based on the location and the type of contract. It may vary depending on the organization. The recruiter should be able to inform you about the exact salary range. In case the job description contains another salary information, please refer to this one.

**OVERVIEW** ------------ Post Number : 3UYADM0709RP Grade : G-5 Parent Sector : Sector For Administration and Management (ADM) Duty Station: Montevideo Job Family: Administration Type of contract : Fixed Term Duration of contract : 2 years Recruitment open to : Internal and external candidates Application Deadline (Midnight Paris Time) : 05-MAY-2023 UNESCO Core Values: Commitment to the Organization, Integrity, Respect for Diversity, Professionalism Only candidates who are entitled to work in Uruguay can apply to this position **OVERVIEW OF THE FUNCTIONS OF THE POST** ----------------------------------------- Under the overall authority and direct supervision of the Office Director, as applicable the incumbent provides a series of administrative and secretarial support services in compliance with UNESCO Rules and Regulations, practices, standards and procedures. This post coordinates and performs the full range of office and management support and administrative tasks, and provides direct assistance to the Director in order to ensure quality and consistency of the flow of office work and management of the information of the Office. The essential responsabilities include: . - - Screen requests for appointments with supervisor according to the nature of the requests and their urgency. - Maintain supervisor's calendar, confirm mutually convenient schedules and arrange appointments or rearrange schedules disrupted by unexpected events, receive visitors, place and screens telephobe calls. - Respond to queries and correspondance, often of a sensitive, condidential or technical nature. - Coordinate and lead secretarial support services for high-level meetings, service- or Office-wide training and special projects/events. - Attend meetings, prépare minutes, monitor follow-up activities and make arrangements for formai editing, translation, of documents and publications. - Coordinate the work of other support staff, establish priorities and ensure équitable distribution of work. - Review, record, distribute and processes incoming mail and correspondence; follows up on pending actions; prepares draft technical responses to a wide range of correspondence and other communications. - Performs a variety of administrative duties (e. g., arrangements for meetings and other events, reservations, budget preparation and follow-up, etc.). - Coordinate with other units to ensure smooth running and expedition of work within the unit (e. g. following up contract extensions and requests for temporary staff). - Search, compile, and organize background information and reference materials from various sources for reports, briefs and speeches. Generates a variety of statistical and other reports from various databases. Liaise with PAX on reporting and Country Profiles, National Commissions, local Authorities, UN Agencies. - Provides general assistance to others office support staff as required. **COMPETENCIES (Core / Managerial)** ------------------------------------ Accountability (C) Communication (C) Innovation (C) Knowledge sharing and continuous improvement (C) Planning and organizing (C) Results focus (C) Teamwork (C) **-** ----- For detailed information, please consult the [UNESCO Competency Framework](https://en.unesco.org/sites/default/files/competency_framework_e.pdf). **REQUIRED QUALIFICATIONS** --------------------------- **EDUCATION** - Completed secondary, technical diploma and/or vocational school. **WORK EXPERIENCE** - A minimum of 5 (five) years of work experience in administrative, secretarial support and/or related field. **SKILLS AND COMPETENCIES** - Sense of integrity, confidentiality, commitment and reliability. - Good analytical and problem solving skills. - Ability to provide quality and timely support and services. - Excellent interpersonal and communication skills. - Strong knowledge of MS office (Word, Excel, Outlook, PowerPoint) and database packages. **LANGUAGES** - Excellent knowledge (spoken and written) of English and/or French and knowledge of the other language. - Excellent knowledge (spoken and written) of Spanish. **DESIRABLE QUALIFICATIONS** ---------------------------- **WORK EXPERIENCE** - Relevant experience within an UN agency or other international organization. - Relevant experience in the field of administrative and secretarial support. **BENEFITS AND ENTITLEMENTS** ----------------------------- UNESCO’s salaries consist of a basic salary and other benefits which may include if applicable: 30 days annual leave, family allowance, medical insurance, pension plan etc. For more information in benefits and entitlements, please consult [ICSC website.](https://icsc.un.org/) **SELECTION AND RECRUITMENT PROCESS** ------------------------------------- Please note that all candidates must complete an on-line application and provide complete and accurate information. To apply, please visit the [UNESCO careers website.](https://careers.unesco.org/careersection/2/joblist.ftl) No modifications can be made to the application submitted. The evaluation of candidates is based on the criteria in the vacancy notice, and may include tests and/or assessments, as well as a competency-based interview. UNESCO uses communication technologies such as video or teleconference, e-mail correspondence, etc. for the assessment and evaluation of candidates. Please note that only selected candidates will be further contacted and candidates in the final selection step will be subject to reference checks based on the information provided. **Footer** ---------- UNESCO applies a zero tolerance policy against all forms of harassment. UNESCO is committed to achieve and sustain gender parity among its staff members in all categories and at all grades. Furthermore, UNESCO is committed to achieving workforce diversity in terms of gender, nationality and culture. Individuals from minority groups, indigenous groups and persons with disabilities, as well as nationals from non-and under-represented Member States [(last update here)](https://en.unesco.org/careers/geographicaldistribution) are equally encouraged to apply. All applications will be treated with the highest level of confidentiality. Worldwide mobility is required for staff members appointed to international posts. UNESCO does not charge a fee at any stage of the recruitment process.