Scope IT Asset Support Assistant SC5

IT & Telecom

Overview

Coordinate receipt and dispatch of ICT equipment.

You have:

• Completion of secondary school education.
• Fluency in both oral and written communication in the UN language in use at the duty station and in the duty station's language, if different.
• Four or more years of progressively responsible work experience in the relative business stream with experience in general administrative work.
• Ability to meet deadlines and work under pressure as part of a team.
• Excellent written and analytical skills.
• Basic knowledge of logistics operations and humanitarian reform/cluster concept.
• Sound knowledge of Microsoft Windows, MS Excel, MS Word, MS PowerPoint and other related software.
• Willingness to work in challenging environments/field locations.

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WFP seeks candidates of the highest integrity and professionalism who share our humanitarian principles.

Selection of staff is made on a competitive basis, and we are committed to promoting diversity and gender balance.

JOB DETAILS

VACANCY ANNOUNCEMENT NUMBER:142547

POSITION : SCOPE IT ASSET ASSISTANT SC5

GRADE/CONTRACT TYPE: SERVICE CONRTACT/LEVEL 5 (G5 EQUIVALENT)

CONTRACT DURATION:12 MONTHS (RENEWAL)

DUTY STATION: JUBA

ABOUT WFP

The United Nations World Food Programme is the world's largest humanitarian agency fighting hunger worldwide. The mission of WFP is to help the world achieve Zero Hunger in our lifetimes. Every day, WFP works worldwide to ensure that no child goes to bed hungry and that the poorest and most vulnerable, particularly women and children, can access the nutritious food they need.

STANDARD MINIMUM QUALIFICATIONS

Education: Completion of secondary school education. A post-secondary certificate in the related functional area is desirable. Experience: Four or more years of progressively responsible work experience in the relative business stream with experience in general administrative work.

Language: Fluency in both oral and written communication in the UN language in use at the duty station and in the duty station’s language, if different.

Knowledge & Skills:

1. Ability to meet deadlines and work under pressure as part of a team
2. Excellent written and analytical skills
3. Basic knowledge of logistics operations and humanitarian reform / cluster concept
4. Sound knowledge of Microsoft Windows, MS Excel, MS Word, MS PowerPoint and other related software
5. Willingness to work in challenging environments / field locations.

ORGANIZATIONAL CONTEXT

These jobs are found in Country Offices (COs), Regional Bureaux (RBs), and Headquarters (HQ). Job holders performing front office management functions typically report to the Deputy Directors or Head of Offices. In cases where these positions support a specific business stream, the reporting line may be to the Head of Unit, Chief, or the designate. At this level job holders are expected to take responsibility for completion of a range of business support activities requiring some interpretation of standard guidelines/practices. Job holders are able to recommend a course of action to staff at various levels and may allocate tasks to more junior colleagues.

JOB PURPOSE

To coordinate receipt/dispatch and verification of ICT equipment to maximize quality of store operations and mitigate losses and ensure implementation of the best storage management practices and compliance with WFP assets guidelines and standards.

KEY ACCOUNTABILITIES (not all-inclusive)

1. In coordination with SCOPE ICT team in Juba and field office coordinate and /or receive/dispatch SCOPE ICT equipment against official approved documentation (e.g. assets transfer request, waybills and/or delivery notes, assets loan form) ensuring accuracy in physical count of ICT equipment in compliance with the established standards.
2. Review, verify and sign off SCOPE store documents, and ensure accurate maintenance of confidential files and SCOPE store transaction records to enable immediate reporting on ICT equipment movements in line with the corporate requirements.
3. Conduct, assets labeling, reconcile and accurate inventory checks supporting internal control systems in compliance with the assets management requirements.
4. Perform regular inspections of the assets in the country office and field office and prepare reports on the quantity of the equipment received/dispatched and handled, detect promptly and analyses reasons for stock discrepancies/damages, investigate missing quantity and prepare SCOPE store loss reports recommending appropriate solutions, to enable informed decision-making.
5. Support regular physical stock inventory exercise, to ensure compliance with IPSAS and standard business requirements. Ensure the movement of the assets well reflect in GEMS.
6. Implement appropriate measures to safeguard ICT equipment, to ensure quality control using standard preventive measures in line with WFP established procedures.
7. Monitor condition of the store and equipment and take appropriate actions, to support efficient store space-planning and well-organized equipment storage.
8. Provide supervision, guidance and on-the-job training to store staff supporting their development and high performance.
9. Assist in beneficiary’s registration, card printing, retailer management activities as needed.

4Ps CORE ORGANISATIONAL CAPABILITIES

Purpose

• Understand and communicate the Strategic Objectives: Helps teammates articulate WFP’s Strategic Objectives.
• Be a force for positive change: Suggests potential improvements to team’s work processes to supervisor.
• Make the mission inspiring to our team: Explains the impact of WFP activities in beneficiary communities to teammates.
• Make our mission visible in everyday actions: Articulates how own unit’s responsibilities will serve WFP’s mission.

People

• Look for ways to strengthen people's skills: Trains junior teammates on new skills and capabilities.
• Create an inclusive culture: Seeks opportunities to work with people from different backgrounds.
• Be a coach & provide constructive feedback: Serves as a peer coach for colleagues in same area of work.
• Create an “I will”/”We will” spirit: Tracks progress toward goals and shares this information on a regular basis with supervisor.

Performance

• Encourage innovation & creative solutions: Explores ways to consistently be more efficient and accurate in own areas of work and shares new methods of work with colleagues.
• Focus on getting results: Focuses on getting results and tracks trends in completion rates for own tasks to identify opportunities for efficiency.
• Make commitments and make good on commitments: Takes responsibility for own tasks and notifies supervisor as soon as possible of potential delays in meeting deadlines or commitments.
• Be Decisive: Independently decides what action to take when faced with critical choices in the workplace or in dangerous situations in the field.

Partnership

• Connect and share across WFP units: Suggests opportunities for partnering with other units to supervisor.
• Build strong external partnerships: Identifies opportunities to work with colleagues and partners in the field towards common goals.
• Be politically agile & adaptable: Develops an understanding of the value of WFP’s teams and external partners in fulfilling team’s goals and objectives.
• Be clear about the value WFP brings to partnerships: Aligns own activities with supervisor’s priorities to fulfill internal and external partner needs.

DESIRABLE COMPETENCIES & SKILLS

1.Customer service mind-set, team player attitude, sound written and oral communication skills, ability to prioritize tasks in a fast-paced work environment.

2. Logistical experience in field operations and knowledge of Beneficiary Managenent Tools

DESIRED EXPERIENCES FOR ENTRY INTO THE ROLE

• • Experience using GEMS databases to monitor ongoing movement, shipments, insurance claims, and ICT equipment stock.
  • Experience analyzing data of available stock of SCOPE ICT equipment and share period reports to SCOPE ICT focal point.
  • Experience in measuring performance of CPs and assets management against set KPIs.
  • Experience in assisting the preparation of assets loan form.
  • Experience in providing technical business support in corporate systems.

TERMS AND CONDITIONS

The position is open to South Sudanese Nationals only.

DEADLINE FOR APPLICATIONS

30 JUNE 2021

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Selection of staff is based on a competitive basis and we committed to promoting diversity and gender balance.

World Food Programme is an equal employer and female candidates are especially encouraged to apply.

Please note that WFP does not charge any fees at any stage of the recruitment process

WFP has zero tolerance for discrimination and does not discriminate on the basis of HIV/AIDS status.

No appointment under any kind of contract will be offered to members of the UN Advisory Committee on Administrative and Budgetary Questions (ACABQ), International Civil Service Commission (ICSC), FAO Finance Committee, WFP External Auditor, WFP Audit Committee, Joint Inspection Unit (JIU) and other similar bodies within the United Nations system with oversight responsibilities over WFP, both during their service and within three years of ceasing that service.

Apply now

Added 5 years ago - Updated 1 year ago - Source: wfp.org