School Secretary

Contract

This is a UNV National Specialist contract. This kind of contract is known as National UN Volunteer. It is normally only for nationals. More about UNV National Specialist contracts.

In November 2021, the National School for the Training and Improvement of Magistrates (ENFAM) and the UNDP signed the international technical cooperation project BRA/21/010 - Strengthening management and innovation capacities in the actions promoted by ENFAM for jurisdictional promotion effectiveness.

The project aims to develop subsidies (new methodologies, educational actions, studies, research and tools) for structuring, innovation and continuous improvement of the Judiciary, helping in the training and improvement of excellence of State and Federal magistrates and, when possible, of Justice servants, so that they can promote Justice in line with society's expectations. To achieve its goals, BRA/21/010 has the following lines of action:

1. Strategy to strengthen and innovate in training and improvement actions for judges, developed and implemented on a pilot basis.
2. Methodologies for strengthening the production and management of knowledge applied to priorities of Brazilian justice.
3. ENFAM's technical and management capacity strengthening plan.
4. Efficient management and knowledge management of the project carried out.

In this context, the UN Volunteer will support teaching activities for the development and strengthening of the promotion of educational actions for the Brazilian judiciary.

The expected workload is approximately 6 to 7 hours a day

Initial 12 month-contract, however, after a good performance evaluation and the renewal of the project, there is the possibility of contract extension.

Under the direct supervision of UNDP Project Manager, the UN Volunteer will undertake the following tasks:

• Organize and keep up-to-date the archive of academic documents such as class diaries, calendars, class schedules, models of documentation used, documents relevant to academic life, diploma records and others; • Issue all documentation related to the academic life of the student body such as: Transfer, Guide Statements, Transcripts, and others; • Issue Diplomas and Certificates; • Provide advice to other sectors on matters within its competence, such as providing information for controlling reports, questionnaires, consultations and others; • Coordinate the processes for requesting enrollments, closings and any other related to the academic life of the student body; • Coordinate the enrollment/re-enrollment process of students; • Coordinate the archive of incoming students, as well as the maintenance and development of the archives; • Coordinate the activities of recording the results of the evaluation of the student segments, in partnership with the Education Department, keeping the computerized academic control system up to date; • Supervise the registration of data requested by the Ministry of Education: Plataforma Sucupira, E-MEC and others.

Accountability; Adaptability and Flexibility; Client Orientation; Commitment and Motivation; Commitment to Continuous Learning; Communication; Creativity; Ethics and Values; Integrity; Knowledge Sharing; Planning and Organizing; Professionalism; Respect for Diversity; Self Management; Technological Awareness; Working in Teams.

activities relevant to the post; • Experience in following established school secretariat processes, especially in the university contexts; • Proven experience and ability to work inclusively and collaboratively with multiple actors simultaneously; • Experience with the SIGAA (UFRN) system - Sistema Integrado de Gestão de Atividades Acadêmicas. • Have an affinity with or interest in Peace and Justice, volunteerism as a mechanism for sustainable development, development cooperation and the United Nations System; • Excellent organizational skills, attention to detail and flow assurance; • Excellent ability to respond quickly and flexibly to necessary adaptations in flows and processes to better serve the program; • Excellent oral and written communication skills; • Excellent organization and time management; • Mastery of the Portuguese language; • Good typing; • Ability to liaise/ interact with authorities, observing due courtesy and hierarchy; • Proactivity; • Knowledge of Office Package and other Microsoft tools (Teams, Planner); • Good personal presentation; • Ease with technology; • Experience and mastery of the Zoom platform and its tools.

Area of expertise: School secretariat (universities) and Ceremonial / Protocol/ Event coordination in the public service

Brasilia is a family duty station and classified A (hardship). The living conditions in Brasilia are good as well as the access to health services. The accommodation facilities are in general good, and the choice is wide. As this is a national UN Volunteer assignment, the UN Volunteer will be responsible for arranging their own housing and other living essentials. National UN Volunteers are part of the malicious insurance plan.

Brazil is security level 3 (moderate). United Nations Department of Safety and Security UNDSS Brazil advises to exercise a high degree of caution in Brazil due to high levels of serious and violent crime, particularly in major cities. Violent crime as muggings, armed robbery, kidnappings, and sexual assault, is very high. Avoid shanty towns (favelas) in the big cities and if you are attacked or robbed, do not resist. Demonstrations can occur at any time and may turn violent with little or no warning. All United Nations personnel must scrupulously comply with UNDSS procedures and recommendations during their assignment in Brazil. For missions in rural areas or indigenous reservations, special procedures may apply; UN personnel should consult with the local DSS office in advance.

Due to the COVID-19 pandemic, initially the activities to be carried out by the UN Volunteer will be remote, although they must be available to participate in face-to-face meetings at the ENFAM office in Brasília and for the resumption of presential work, when the pandemic situation is normalized.