SC - Office Assistant (Non-Staff Service Contract)

Overview

Provide general and administrative support to the office

You have:

• Secondary education, technical and professional education.
• Normally 2 years of previous relevant job experience.
• Excellent knowledge of Spanish and English.
• Good interpersonal skills, discretion, good sense of judgement and capacity to deal efficiently and tactfully with people of different cultural backgrounds.
• Basic computer skills and working knowledge in MS office software.
• Work experience with the UN is an asset.
• Knowledge of other official UN language would be an asset.

Contract

This is a G-2 contract. This kind of contract is known as General Service and related categories. It is normally only for nationals. It usually requires 2 years of experience, depending on education.

Salary

The salary for this job should be more than 1,275 USD.

Please keep in mind that the salary displayed here is an estimation by UN Talent based on the location and the type of contract. It may vary depending on the organization. The recruiter should be able to inform you about the exact salary range. In case the job description contains another salary information, please refer to this one.

**OVERVIEW** ------------ Parent Sector : Field Office Duty Station: Mexico City Classification of duty station: \[\[filter12\]\] Standard Duration of Assignement : \[\[filter13\]\] Job Family: General Administrative Support Type of contract : Non Staff Level : Level 2 Duration of contract : From 7 to 11 months Recruitment open to : External candidates Application Deadline (Midnight Paris Time) : 10.FEB.2025 UNESCO Core Values: Commitment to the Organization, Integrity, Respect for Diversity, Professionalism **OVERVIEW OF THE FUNCTIONS OF THE POST** ----------------------------------------- Under the guidance of the Director of the office, the direct supervision of the Administrative Officer, and, where appropriate, the additional guidance of concerned programme specialists or senior assistants, the incumbent is expected to carry out the following tasks: General support Carry out a range of general support tasks in the office, including, among others: - Staff the reception desk and welcome visitors - Prepare meeting rooms - Carry out small purchases and errands - Operate the telephone switchboard - Prepare dispatches, including via diplomatic pouch - Provide ad-hoc support to events held at or outside of the office - Serve as liaison between the office and the building management Administrative support Provide support to the Administration Sector as well as, when required, to Programme Sectors by carrying out a range of administrative tasks, including, among others: - Respond to general email and phone inquiries. - Create vendors profile in UNESCO´s vendor´s management system. - Follow up on contract creation and payments through the electronic system - Support organization of meetings by booking venues, preparing documentation, manage list of attendants, etc. - Prepare a wide range of administrative documents using available templates - Data base management assistance - Support in travel arrangements for office staff and outside experts when required, including through the electronic system *Additional tasks may be assigned, provided they are consistent with the function as set out above.* Long Description ---------------- Long Description ---------------- Long Description ---------------- **COMPETENCIES (Core / Managerial)** ------------------------------------ Accountability (C) Communication (C) Innovation (C) Knowledge sharing and continuous improvement (C) Planning and organizing (C) Results focus (C) Teamwork (C) **-** ----- For detailed information, please consult the [UNESCO Competency Framework](https://en.unesco.org/sites/default/files/competency_framework_e.pdf). **REQUIRED QUALIFICATIONS** --------------------------- **Academic qualifications** Secondary education, technical and professional education. **Number of years of relevant work experience** Normally 2 year of previous relevant job experience. **Knowledge, skills and competencies** - Commitment to diversity and inclusion. - Good interpersonal skills, discretion, good sense of judgement and capacity to deal efficiently and tactfully with people of different cultural backgrounds. - Excellent communication skills. - Strong sense of accountability and teamwork. - Basic computer skills and working knowledge in MS office software. - Experience in supporting administrative processes **Language requirement** Excellent knowledge of Spanish and English **DESIRABLE QUALIFICATIONS** ---------------------------- Work experience with the UN is an asset. Knowledge of other official UN language would be an asset ( Different from Spanish and English). **SELECTION AND RECRUITMENT PROCESS** ------------------------------------- Please note that all candidates must complete an on-line application and provide complete and accurate information. To apply, please visit the [UNESCO careers website.](https://careers.unesco.org/careersection/2/joblist.ftl) No modifications can be made to the application submitted. The evaluation of candidates is based on the criteria in the vacancy notice, and may include tests and/or assessments, as well as a competency-based interview. UNESCO uses communication technologies such as video or teleconference, e-mail correspondence, etc. for the assessment and evaluation of candidates. Please note that only selected candidates will be further contacted and candidates in the final selection step will be subject to reference checks based on the information provided. **Footer** ---------- *UNESCO recalls that paramount consideration in the appointment of staff members shall be the necessity of securing the highest standards of efficiency, technical competence and integrity. UNESCO applies a zero-tolerance policy against all forms of harassment. UNESCO is committed to achieving and sustaining equitable and diverse geographical distribution, as well as gender parity among its staff members in all categories and at all grades. Furthermore, UNESCO is committed to achieving workforce diversity in terms of gender, nationality and culture. Candidates from non- and under-represented Member States ([last update here](https://www.unesco.org/en/geo-distribution)) are particularly welcome and strongly encouraged to apply. Individuals from minority groups and indigenous groups and persons with disabilities are equally encouraged to apply. All applications will be treated with the highest level of confidentiality. Worldwide mobility is required for staff members appointed to international posts.* *UNESCO does not charge a fee at any stage of the recruitment process.* Please note that UNESCO is a non-smoking Organization.

Potential interview questions