Safeguards Operations Associate(G6)

Organizational Setting

The Department of Safeguards (SG) is the organizational hub for the implementation of IAEA safeguards. The IAEA implements nuclear verification activities for over 180 States in accordance with their safeguards agreements. The main objective of the Department is to maintain and further develop an effective and efficient verification system in order to draw independent, impartial and timely safeguards conclusions, thus providing credible assurances to the international community that States are in compliance with their safeguards obligations. Safeguards activities are undertaken within a dynamic and technically complex environment including advanced nuclear fuel cycle facilities and complemented by the political and cultural diversity of the countries.

The Department of Safeguards consists of six Divisions: three Operations Divisions for the implementation of verification activities around the world; three Technical Divisions (Division of Concepts and Planning, Division of Information Management, and Division of Technical and Scientific Services); and three Offices (the Office for Verification in Iran, the Office of Safeguards Analytical Services and the Office of Information and Communication Services).

The primary focus of each Division of Operations, and the Office for Verification in Iran, is to perform and document safeguards verification activities and to conduct analysis and evaluations aimed at providing assurances that States comply with their nuclear safeguards commitments. The Divisions / Office implement a broad range of measures, including information analysis and in-field verification, to draw soundly based safeguards conclusions for States.

Main Purpose

The Safeguards Operations Associate reports to the Section Head / Team Leader / Senior Inspector and is proficient in supporting Safeguards operations. The incumbent supports the processes related to Safeguards development, implementation, reporting and state evaluation and knowledge management activities for a specified set of countries with large scale or more complex nuclear activities.

Functions / Key Results Expected

• Assist in the preparation and the timely/comprehensive implementation of field activities to support the preparation and production process of Inspection and State Evaluation Reports (IRs, SERs) and Safeguards Implementation Reports (SIRs).
• Manage all correspondence with a State in regards to evaluation and implementation activities including generation of notification letters and cover letters for Safeguards Statements to the State Authorities. Liaise with the Section Head /Team Leader and Senior Inspectors and relevant inspectors and Country Officer(s) and other stakeholders to ensure a timely and effective response.
• Support in drafting, editing, processing and publishing of State Evaluation Reports and other reports such as State-level Approaches, Annual Implementation Plans, and associated SEG meeting minutes.
• Initiate new plans for field activities through SAFIRE and assign/re-assign inspection/verification documentation packages and access rights to inspectors in FAR/eVP to enable them to work on upcoming facility inspections.
• Support the organization and logistics of a range of meetings including briefing and debriefing meetings on field activities and follow-up actions; track reporting timelines and other reporting information as required.
• Assist in consolidating and compiling all field analysis results and documentation (e.g., environmental sampling reports, destructive analysis reporting, material balance evaluations) for State evaluation purposes.
• Maintain and comprehensively monitor all recommendations of Departmental information review committees, ensuring implementation, compliance and verification of all related information.
• Provide guidance and support on safeguards implementation and procedures to other support staff and cover to other GS staff within the Division as required.

The incumbent may perform his/her work in areas involving exposure to radioactive materials. Therefore, as an Occupationally Exposed Worker, he/she must be medically cleared by VIC Medical Service and is subject to an appropriate radiation and health monitoring programme, in accordance with the IAEA's Radiation Safety Regulations.

Competencies and Expertise

Core Competencies

table { border-collapse: collapse; } table, th, td { word-wrap: break-word; valign="top"; } Name Definition Communication Communicates orally and in writing in a clear, concise and impartial manner. Takes time to listen to and understand the perspectives of others and proposes solutions. Achieving Results Takes initiative in defining realistic outputs and clarifying roles, responsibilities and expected results in the context of the Department/Division’s programme. Evaluates his/her results realistically, drawing conclusions from lessons learned. Teamwork Actively contributes to achieving team results. Supports team decisions. Planning and Organizing Plans and organizes his/her own work in support of achieving the team or Section’s priorities. Takes into account potential changes and proposes contingency plans.Functional Competencies

Name Definition Analytical thinking Analyses information to identify cause and effect relationships and correlations. Identifies critical elements and assesses consequences of different courses of action and proposes solutions. Client orientation Helps clients to analyse their needs. Seeks to understand service needs from the client’s perspective and ensure that the client’s standards are met. Knowledge sharing and learning Actively seeks learning opportunities and actively shares knowledge and information with others; shares specialized knowledge, skills and learning from experience across different situations and contexts effectively. Resilience Maintains a high level of performance when facing pressure and uncertainty. Able to remain calm and self-controlled, and to respond logically and decisively in difficult situations.Required Expertise

Function Name Expertise Description General Services Data Management Assist with DPRK knowledge management processes, including organizing files on past activities, recording inspector experiences and integration information into new documents and information systems. Administrative Support Document Management Proven understanding (and ideally experience with) Document Management systems and procedures and with an understanding of the treatment of confidential and sensitive information being particularly important. Finance Financial Monitoring Monitor extrabudgetary funds expenditures for DPRK enhanced readiness activities. General Services Logistical Support Prepare logistics and assist in planning for a return to the DPRK to conduct verification and monitoring activities. Add in Knowledge Management and, if needed, ability to track financial data. Administrative Support MS Office (Word, Excel, Outlook, PowerPoint) Working experience with MS applications (Word, Excel, PowerPoint, Visio, Project Manager). Safeguards Nuclear Fuel Cycle/Nuclear Facilities Basic understanding of the nuclear fuel cycle or other relevant scientific discipline preferably in the nuclear field.Asset Expertise

Function Name Expertise Description Safeguards Safeguards Inspecting Familiarity with sources of safeguards relevant information (e.g. State reports, AP declarations, inspections, Design Information Visits, Environmental Sampling (ES) and Destructive Analysis (DA) reporting, satellite imagery reports, open sources). Safeguards Safeguards System, Basic Understanding and/or experience with MOSAIC related applications relevant to SLA tasks an asset (e.g. SAFIRE, APS, SLDC, SGMD, SSDH, SANT).Qualifications, Experience and Language skills

• Completed Secondary education.
• Minimum of six years of relevant working experience; experience in the field of nuclear safeguards concepts and practices such as in the area of Safeguards implementation or State-level analysis is an asset.
• Experience in planning and coordination role and/or information analysis in a customer-focused environment is an asset.
• Experience in database management, data retrieval applications and document management desirable.
• Excellent oral and written command of English. Knowledge of other official IAEA languages (Arabic, Chinese, French, Russian and Spanish) is an asset.
• English language test (level 1) to IAEA standard.

Remuneration

The IAEA offers an attractive remuneration package including a tax-free annual net base salary starting at EUR 55696 (subject to mandatory deductions for pension contributions and health insurance), 6 weeks' annual vacation, pension plan and health insurance

Appointment is subject to a satisfactory medical report. Recruitment will be on a LOCAL BASIS only. Outside applicants are required to supply to the IAEA or to authorize it to seek all information relevant to their suitability for employment by the IAEA. Testing may be part of the recruitment process. ------------------------------------------------------------------------------------------------------------------------------------------------------------- Applicants should be aware that IAEA staff members are international civil servants and may not accept instructions from any other authority. The IAEA is committed to applying the highest ethical standards in carrying out its mandate. As part of the United Nations common system, the IAEA subscribes to the following core ethical standards (or values): Integrity, Professionalism and Respect for diversity. Staff members may be assigned to any location. The IAEA retains the discretion not to make any appointment to this vacancy, to make an appointment at a lower grade or with a different contract type, or to make an appointment with a modified job description or for shorter duration than indicated above. -------------------------------------------------------------------------------------------------------------------------------------------------------------