Safeguarding Administrative Support - Part Time

Overview

Provide high quality administrative support for safeguarding initiatives

You have:

• Good knowledge of Word, Powerpoint, Excel.
• A minimum of two years’ administration experience.
• Experience of working in an office environment.
• Experience using Microsoft Office (Word, Excel, Powerpoint) and excellent typing skills.
• Experience working with a Customer Relationship Management (CRM) system or database like Salesforce.
• Minimum Leaving Certificate or equivalent
• Proven organisation and administrative skills, proficient with standard IT packages especially Word, Excel, Powerpoint.
• Ability to work independently, prioritise and multi-task.
• Ability to organise and meet deadlines.
• Ability to maintain effective relationships with colleagues and external stakeholders.

Description

Are you energised by the thought of working in an organisation that supports people and communities to tackle the root causes of poverty and injustice? Do you love the idea of working in a global organisation with an inclusive and collaborative culture? Then Trocaire wants to hear from you! Read on for more details about this exciting opportunity.

The Opportunity

Trócaire is committed to safeguarding people we work and interact with from abuse, exploitation and/or harassment caused by our staff, organisational representative, programmes and activities. This includes our partner organisations, whom we support in this area through minimum requirements, training, resources and capacity strengthening.

Trócaire currently has a suite of assessments with data that requires migrating to new formats. This requires manual transfers of data in Excel to new templates. Trócaire also has a suite of training packages, resources and tools to support Trócaire teams and partners with Safeguarding implementation. These resources need re-compiling and updating.

About Trócaire

Trócaire is an International NGO. We work with local partners in the world’s most at-risk communities and with people in Ireland to tackle the underlying causes of poverty and injustice and respond to the crises they create. Together we bring about positive and lasting change for a just world.

Trócaire works in up to 20 countries across Africa, Asia, Latin America and the Middle East. We work towards five goals:

• Promote Access to Justice;

• Achieve Climate & Environmental Justice;

• Ensure Women & Girls’ Protection, Voice & Influence;

• Save Lives and Protect Human Dignity and

• Mobilise the Public on the island of Ireland to achieve Global Justice.

Do you want to know more about Trocaire, the organisation? Find out more at www.trocaire.org

Benefits

What we can offer you:

Trócaire offers a competitive package of salary and benefits including pension scheme and life assurance. We have an excellent range of work life balance friendly policies including Hybrid and Flexible working. The salary for this role ranges from €32,746 - €39,307 pro-rata based on 18.5 hours over a 6 month period.

Safeguarding Programme Participants-Children & Adults

Trócaire is committed to safeguarding people within our programmes from exploitation and abuse, and has clear expectations of all staff. Please ensure to click here for more information on Trócaire’s safeguarding policies.

We welcome diverse applicants to join our inclusive workforce.

Trócaire is an equal opportunities employer. We are an organisation that embraces diversity and inclusion. We welcome applicants from diverse backgrounds to bring their experiences and perspectives to Trócaire.

Reasonable accommodation for applicants with disabilities can be provided to support participation in the recruitment process when requested and indicated in the application or by contacting [email protected]. See our Diversity and Inclusion statement here

Requirements

The Role

The Safeguarding Administrative is a member of the Safeguarding Team and will support the update of assessment results, resources and training materials. The ideal candidate will be highly motivated with an ability to self-direction of assigned tasks. A meticulous methodical approach to the responsibilities and duties outlined below is crucial.

The successful candidate will report to the Head of Safeguarding. It is a project specific role, fixed term contract, 18.5 hours per week for 24 weeks. The role is based in Maynooth (hybrid working options are available). For the candidate with the required experience and passion for the role, Trócaire offers a competitive package of salary and benefits.

Key responsibilities

• Provide high quality administrative support for safeguarding initiatives.
• Update tools and resources in adherence with Trócaire Brand Guidelines.
• Transferred partner assessments into updated templates
• Attend and complete relevant Trócaire training for the role as required (e.g. code of conduct, safeguarding, data protection).
• Other relevant administrative duties as directed by the Head of Safeguarding.

Essential Requirements

• Good knowledge of Word, Powerpoint, Excel.

Skills

• Excellent interpersonal skills.
• Excellent verbal, written and communication skills.
• Proven organisation and administrative skills, proficient with standard IT packages especially Word, Excel, Powerpoint.
• Ability to organise and meet deadlines, work independently, prioritise and multi-task.
• Excellent attention to detail and accuracy.
• Excellent numeric skills.
• Ability to work on own initiative.
• Ability to work as part of a team.
• Demonstrates initiative for on-the-job learning and ongoing development.

Experience

• A minimum of two years’ administration experience.
• Experience of working in an office environment.
• Experience using email Microsoft Office (Word, Excel, Powerpoint) and excellent typing skills.
• Experience working with a Customer Relationship Management (CRM) system or database like Salesforce.

Qualifications

• Minimum Leaving Certificate or equivalent

Qualities

• Flexibility.
• Solution focused.
• Ability to maintain effective relationships with colleagues and external stakeholders.
• Enthusiasm and initiative.
• Positive approach.
• Ability to multitask, prioritise work under pressure and achieve deadlines.

Closing Date for Applications is 28th June 2024

Apply now

Potential interview questions

Added 2 years ago - Updated 1 year ago - Source: trocaire.org