Roving Supply Chain Officer

Logistics & Procurement

Overview

Support procurement processes and ensure timely acquisition of supplies.

You have:

• University Degree or equivalent in Business Management, Logistics, Supply Chain, Procurement or any other related field.
• Minimum of 2-3 year professional experience in procurement preferably with an INGO.
• Working experience on USAID, ECHO, UN and other donor funded projects.
• Possession of a Valid Jordanian Driving license is an added advantage.
• Very good command in Arabic and English, both writing and speaking.

Work Arrangement:

Job Description

Background

The International Rescue Committee (IRC) responds to the world’s worst humanitarian crisis and helps people to survive and rebuild their lives. Founded in 1933 at the request of Albert Einstein, the IRC offers life-saving care and life-changing assistance to refugees forced to flee from war or disaster. At work today in over 40 countries and 22 U.S. cities, we restore safety, dignity and hope to millions who are uprooted and struggling to endure. The IRC leads the way from harm to home.

Since 2007, IRC has worked with refugees and other vulnerable populations in Jordan. Working in coordination with the humanitarian community and the Government of Jordan, the IRC's assistance programs for children in Jordan include both camp-based (Zaatari, and Azraq camps) and urban-based refugee assistance (Mafraq, Ramtha, Irbid).

Job Overview/Summary

The Supply Chain Officer will support the team and ensuring that all procurements are done on a timely basis without compromising known IRC standards. The SCO will be following up on certain procurements remotely in different sites as needed, and will work closely with all sectors to ensure that planned activities are implemented accordingly.

KEY RESPONSIBILITIES:

- Respond to procurement requests from program staff related to supplies, materials and other terms for project beneficiaries and activities. - Ensure that procurement is carried out in accordance with IRC and donor-specific policies and procedures. - Analyzing procurement requirement and select the most appropriate methods based on the established policies. - Ensure that all materials purchased are of appropriate quality and price and are timely delivered. - Generate all required procurement documentation and maintain records and files in an outstanding manner. - Support in the preparation and execution of contracts for recommended bidders and contracts renewal process - Implementing due diligence for suppliers, this includes conducting ATC checks, reference checks, supplier visits etc. - Support in drafting RFPs and tender meetings & evaluations. - Support in implementing procurement plans. - Prepare payment requests and collect all needed documents to facilitate payment submission, and coordinate with Finance Department to make sure the payments are delivered to the suppliers. - Assist program staff with raising purchase requests (PRs) and provide price estimations of goods requested when possible. - Conducting regular market survey for commonly purchased goods and services. - Coordinate transportation of procured items to other IRC locations. - Collect needed documentation from different departments and site and lease efficiently. - Update relevant staff about the status of their request and delivery and maintain regular contact with supervisor on matters of procurement. - Assist in updating the Purchase Request Tracking Sheet (PRTS) and other procurement Tracking Sheets regularly. - Keep good track of suppliers performance and maintain a database of good and reliable suppliers for different categories of supplies, service and goods - Maintain an accurate and organized filing system for both hard and soft copies. - Be an active member of the procurement team and support all members under the supervision of direct manager. - advise the Procurement Manager of any procurement-specific issues or improvements. - Any other duties or tasked delegated by the supervisors.

Key Working Relationships

Position Reports to: Procurement Manager

Indirect/Technical Reporting: N/A

Position directly Supervises: N/A

Key Internal Contacts: Regular relationships with program staff, Operations and country Supply Chain staff at all levels.

Key External Contacts: Vendors and Services providers

Qualifications

REQUIREMENTS:

- University Degree or equivalent in Business Management, Logistics, Supply Chain, Procurement or any other related field. - Minimum of 2-3 year professional experience in procurement preferably with an INGO. - Working experience on USAID, ECHO, UN and other donor funded projects - Possession of a Valid Jordanian Driving license is an added advantage. - Very good command in Arabic and English, both writing and speaking.

Interpersonal specifications:

- Strong sense of personal integrity. - Attention to detail. - Strong supervisory skills. - Ability to multi-task. - Team spirit and problem-solving abilities.

Key Result Areas

- Knowledge of generic procurement procedures and practices (IRC or NGO experience). - Shown success as a procurement leader within supply chain including planning, procurement and logistics - Good collaborator with effective interpersonal and analytical skills, able to work seamlessly across environments, interpersonal units and suppliers. - Knowledge and experience in drafting and performing procurement plans, strategies, market analysis techniques, procurement and contracting

Standards of Professional Conduct: The IRC and IRC workers must adhere to the values and principles outlined in the IRC Way – Code of Conduct. These are Integrity, Service, and Accountability. In accordance with these values, the IRC operates and enforces policies on Beneficiary Protection from Exploitation and Abuse, Child Safeguarding, Harassment-Free Workplace, Fiscal Integrity, Anti-Retaliation, Combating Trafficking in Persons and several others.

Gender Equality****: IRC is committed to narrowing the gender gap in leadership positions. We offer benefits that provide an enabling environment for women to participate in our workforce including parental leave, gender-sensitive security protocols and other supportive benefits and allowances.

Working Environment:

This Position is based in Amman - Jordan, with frequent visits to IRC program sites and locations in Jordan.

IRC is an Equal Opportunity Employer. IRC considers all applicants on the basis of merit without regard to race, sex, color, national origin, religion, sexual orientation, age, marital status, veteran status, disability or any other characteristic protected by applicable law.

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Potential interview questions

Added 3 years ago - Updated 1 year ago - Source: rescue.org