Roster Programme Assistant

Programme & Policy

Overview

Assist in the Transcultura Programme operations and administrative support.

You have:

• Secondary, technical, or vocational school education required.
• Minimum of two years of progressively responsible experience in providing secretarial, administrative, or executive assistance.
• Fluency in English and Spanish (written and spoken) required.
• Strong analytical and problem-solving skills required.
• Excellent IT skills, including advanced knowledge of MS Office.
• Excellent communication skills required.
• Ability to establish good working relationships with team members of different nationalities and cultural backgrounds.
• Knowledge of ethical and behavioural expectations and high standards of integrity and confidentiality.

Contract

This is a SC-2 contract. This kind of contract is known as Service Board / Service Contract. It is normally only for nationals. More about SC-2 contracts.

**OVERVIEW** ------------ Parent Sector : Culture Sector (CLT) Duty Station: Havana Classification of duty station: \[\[filter12\]\] Standard Duration of Assignement : \[\[filter13\]\] Job Family: Culture Type of contract : Non Staff Level : Level 2 Duration of contract : From 1 to 6 months Recruitment open to : Internal and external candidates Application Deadline (Midnight Paris Time) : 30-06-2023 UNESCO Core Values: Commitment to the Organization, Integrity, Respect for Diversity, Professionalism **OVERVIEW OF THE FUNCTIONS OF THE POST** ----------------------------------------- The UNESCO Regional Office for Culture in Latin America and the Caribbean is implementing the programme Transcultura: Integrating Cuba, the Caribbean and the European Union through Culture and Creativity, funded by the European Union. The Programme is built on two components: the first focusing on strengthening the skills and capacities of young cultural professionals and the second on enhancing opportunities through knowledge transfer and exchanges. Transcultura Programme is seeking to create a **Roster of Cuban National Candidates** of Programme Assistant profile to cover future opportunities in this area. The programme implementation was launched in 2020 and is expected to last until the end of November 2023. Long Description ---------------- Under the supervision of the Coordinator of the Transcultura programme, the Incumbent will carry out the following roles and responsibilities: 1\. Collect, register and maintain information on Programme activities and organize the physical and electronic filing of the Transcultura Programme based on existing organizational standards, including all relevant documents, correspondence, reports, workplans, etc. 2\. Compile, summarize and maintain data on Programme delivery and prepare status and progress reports, briefings, inputs for meetings and events, correspondence, presentations, communications materials, reporting and speeches, among others. 3\. Support coordination meetings with counterparts, the donor and other relevant entities; prepare documentation and minutes related to these meetings; and ensure monitoring and follow-up of commitments. 4\. Search, locate, compile, review and update information and data used in the development of documents, work plans and budgets and assist programme staff in entering information into SISTER. 5\. Update and maintain a Transcultura Programme calendar, including meetings (with partners, authorities, and others), events, missions, Programme deadlines and milestones and ensure monitoring and follow-up. 6\. Update and maintain Transcultura Programme contacts information, partnership agreements, beneficiaries, participating institutions, and others. 7\. Establish and maintain a monitoring system for incoming and outgoing Programme correspondence and coordinate follow-up with the appropriate Programme staff. 8\. Provide project management and general office support, including but not limited to monitoring contract and payment schedules, supporting Programme staff agendas, making/receiving calls, printing and photocopying, sorting, and filing, among others. 9\. Support the monitoring of activities, communications, and reporting of Transcultura Programme activities in coordination with the Programme team. 10\. Carry out additional activities to support Transcultura Programme implementation as required. **COMPETENCIES (Core / Managerial)** ------------------------------------ Knowledge sharing and continuous improvement (C) Accountability (C) Communication (C) Teamwork (C) Innovation (C) Results focus (C) Planning and organizing (C) **-** ----- For detailed information, please consult the [UNESCO Competency Framework](https://en.unesco.org/sites/default/files/competency_framework_e.pdf). **REQUIRED QUALIFICATIONS** --------------------------- Education • Secondary, technical, or vocational school. Work Experience • A minimum of two years of progressively responsible experience in providing secretarial, administrative, or executive assistance. Skills and competencies • Strong analytical and problem-solving skills, as well as the ability to set priorities, follow rules and administrative guidelines, and analyse and respond to routine and non-routine issues. • Competence in establishing good working relationships with team members of different nationalities and cultural backgrounds. • Excellent communication skills and experience working in a multi-skilled and multicultural team. • Knowledge of ethical and behavioural expectations, sound judgement, and high standards of integrity, discretion, and confidentiality. • Excellent IT skills, including advanced knowledge of MS Office (Word, Excel, PowerPoint, etc.). Languages • Fluency in English and Spanish (written and spoken). **DESIRABLE QUALIFICATIONS** ---------------------------- Work Experience • Specialised training/certification in a field related to the position. • Experience with international and/or European entities. • Experience working in a multicultural team. Skills and competencies • Knowledge of results-based management principles. Languages • Knowledge of French. **BENEFITS AND ENTITLEMENTS** ----------------------------- UNESCO’s salaries are paid in Cuba. Benefit includes annual leave of 2.5 days for each completed month of service. This announcement goes only for National candidates. Please note that UNESCO is a no-smoking Organization **SELECTION AND RECRUITMENT PROCESS** ------------------------------------- To apply, please visit the [UNESCO careers website.](https://careers.unesco.org/careersection/2/joblist.ftl) or please send your application (updated CV in UNESCO form and motivation letter) by e-mail to [email protected] .Application files will have to reach UNESCO by 30th June 2023 (midnight, Paris time). The evaluation of candidates is based on the criteria in the vacancy notice, and may include tests and/or assessments, as well as a competency-based interview. UNESCO uses communication technologies such as video or teleconference, e-mail correspondence, etc. for the assessment and evaluation of candidates. Please note that only selected candidates will be further contacted and candidates in the final selection step will be subject to reference checks based on the information provided. **Footer** ---------- *UNESCO recalls that paramount consideration in the appointment of staff members shall be the necessity of securing the highest standards of efficiency, technical competence and integrity. UNESCO applies a zero-tolerance policy against all forms of harassment. UNESCO is committed to achieving and sustaining equitable and diverse geographical distribution, as well as gender parity among its staff members in all categories and at all grades. Furthermore, UNESCO is committed to achieving workforce diversity in terms of gender, nationality and culture. Candidates from non- and under-represented Member States ([last update here](https://en.unesco.org/careers/geographicaldistribution)) are particularly welcome and strongly encouraged to apply. Individuals from minority groups and indigenous groups and persons with disabilities are equally encouraged to apply. All applications will be treated with the highest level of confidentiality. Worldwide mobility is required for staff members appointed to international posts.* *UNESCO does not charge a fee at any stage of the recruitment process.*

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Potential interview questions

Added 3 years ago - Updated 1 year ago - Source: careers.unesco.org