Roster of Operations Officer (P4)/ Senior Operations Officer (P5)

Contract

This is a Multiple grade levels contract. More about Multiple grade levels contracts.

OBJECTIVES OF THE PROGRAMME

To optimize the implementation of WHO’s global health mandate through the establishment of monitoring of effective and responsive management, administration and supportive policies, systems and services. The objective is to promote a collaborative working environment, ensure prompt financial, programme implementation and monitoring and efficient distribution of resources in support of WHO’s leadership role in international health.

DESCRIPTION OF DUTIES

The incumbent will perform the following duties:

1. Serve as a key advisor to the BOS/HWCO providing authoritative advice and guidance in the overall planning, coordinating and delivering of operations including the full range financial, work planning, administrative, human resources, information technology systems, logistics, procurement, building management, security and all other operations’ related issues.
2. Oversees the development of new internal operational procedures on financial management and providing direction to administrative staff on developing best practices to ensure the efficient operations of the office.
3. Provides direction on the controls, and certification on the compliance and allocation of financial resources for the office in accordance with the financial rules and regulations, also overseeing the financial reporting for the office.
4. Develops and manages the work planning of the office, and analyzes financial data and interprets financial data, while providing advice and guidance on financial administration to managers and staff.
5. Establishes and ensures workplan objectives and priorities are met and on track and advises senior management on developments progress.
6. Provides guidance and direction on the operations of Human Resources activities linked to overall recruitment, screening of applicants, reassignment of staff, contract administration, entitlements and other HR related activities.
7. Manages the overall administrative team and services including procurement of goods and services, travel, communications, and information technology needs of the office, and local service requirements.
8. Takes the full lead in the administrative running of various conferences, workshops and meetings for the office ensuring professional image of the WHO Country Office.
9. Builds a network of external service providers to ensure the smooth and efficient execution of administrative operations services for the office.
10. In case the Field Security Officer position is not established in the duty station, coordinate with the United Nations Department of Safety and Security (UNDSS) and Regional Field Security Officer to ensure the Minimum Operating Security Standards (MOSS) compliance, timely report on security related incidents, disseminate security and travel advisory information and arrange security briefings and training of staff.

REQUIRED QUALIFICATIONS

Education

Essential: Master’s degree in Business Administration, Management, Human Resources, or related field.

Experience

Essential:

For P4: A minimum of seven years’ work experience, with proven relevant international exposure, in managing operations/administration, implementing budget and finance, human resources and logistics services for a programme. Experience in managing teams.

For P5: A minimum of ten years’ work experience, with proven international experience, in operations and/or administration managing teams implementing budget and finance, work planning, and human resources management, including providing advice to senior management. Experience developing administrative policies and managing diverse teams.

Desirable:

Experience working in an international organization.

Skills

• Strong expertise in accounting, budget, and finance.
• Strong expertise in the managing, leading, and implementing administrative processes.
• Strong expertise in in the area human resources management.
• Strong managerial expertise.

WHO Competencies

Enhanced WHO Global Competency Model:

https://www.who.int/employment/WHO_competencies_EN.pdf?ua=1

Teamwork Respecting and promoting individual and cultural differences Communication Producing results Ensuring the effective use of resources

Use of Language Skills

Essential: Expert knowledge of English. Desirable: Intermediate knowledge of French. Intermediate knowledge of Arabic.

REMUNERATION

WHO salaries for staff in the Professional category are calculated in US dollars. Remuneration for positions at P4 level comprises an annual base salary starting at USD 74,913 (subject to mandatory deductions for pension contributions and health insurance, as applicable). Remuneration for positions at P5 level comprises an annual base salary starting at USD 89,837 (subject to mandatory deductions for pension contributions and health insurance, as applicable).

Variations may occur either upward or downwards, depending on currency exchange rate fluctuation or inflation in the assigned duty station. Other entitlements will be determined based on the nature/duration of the contract and duty station.

ADDITIONAL INFORMATION

• This requisition will be used to establish a roster of qualified candidates to fill multiple positions of similar profile at P4 and P5 grades, including that of a temporary nature. Placement on the roster does not guarantee appointment to a position.

• For assessment of your application**, please ensure that**: 1 -Your profile on Stellis is properly completed and updated; 2- All required details regarding your qualifications, education, training and experience are provided under relevant sections; 3- Your experience records are properly entered with elaboration on tasks performed at the time.

• Only candidates under serious consideration will be contacted.

• A written test may be used as a form of screening.

• In the event that your candidature is retained for an interview, you will be required to provide, in advance, a scanned copy of the degree(s)/diploma(s)/certificate(s) required for this position. WHO only considers higher educational qualifications obtained from an institution accredited/recognized in the World Higher Education Database (WHED), a list updated by the International Association of Universities (IAU)/United Nations Educational, Scientific and Cultural Organization (UNESCO). The list can be accessed through the link: http://www.whed.net/. Some professional certificates may not appear in the WHED and will require individual review.

• Any appointment/extension of appointment is subject to WHO Staff Regulations, Staff Rules and Manual.

• Staff members in other duty stations are encouraged to apply.

• For information on WHO's operations please visit: http://www.who.int.

• WHO is committed to workforce diversity.

• WHO prides itself on a workforce that adheres to the highest ethical and professional standards and that is committed to put the WHO Values Charter into practice.

• WHO has zero tolerance towards sexual exploitation and abuse (SEA), sexual harassment and other types of abusive conduct (i.e., discrimination, abuse of authority and harassment). All members of the WHO workforce have a role to play in promoting a safe and respectful workplace and should report to WHO any actual or suspected cases of SEA, sexual harassment and other types of abusive conduct. To ensure that individuals with a substantiated history of SEA, sexual harassment or other types of abusive conduct are not hired by the Organization, WHO will conduct a background verification of final candidates.

• WHO has a smoke-free environment and does not recruit smokers or users of any form of tobacco.

• WHO has a mobility policy which can be found at the following link: http://www.who.int/employment/en/. Candidates appointed to an international post with WHO are subject to mobility and may be assigned to any activity or duty station of the Organization throughout the world.

• Applications from women and from nationals of non and underrepresented Member States are particularly encouraged.