Contract

This is a G-6 contract. This kind of contract is known as General Service and related categories. It is normally only for nationals. It usually requires 6 years of experience, depending on education.

Salary

The salary for this job should be more than 1,705 USD.

Please keep in mind that the salary displayed here is an estimation by UN Talent based on the location and the type of contract. It may vary depending on the organization. The recruiter should be able to inform you about the exact salary range. In case the job description contains another salary information, please refer to this one.

**Please note this vacancy may be used to fill a number of positions at same grade FOR WHO/EUROPE DIVISION OF BUSINESS OPERATIONS, in Istanbul, Türkiye **

Information on appointment types, staff categories, remuneration and benefits can be found here: https://www.who.int/careers/staff-appointments

OBJECTIVES OF THE PROGRAMME

The objective of the Division of Business Operations (BOS) is to support the work of the WHO Regional Office for Europe (WHO/Europe) through delivery of services within the areas of human resources, finance, contracting and procurement, legal advice, information & communications technology, printing, security, facilities management, fixed assets, conference support, travel and transport, and staff wellness and well-being. As an enabling function, the division enhances the productivity of the health technical programmes and country offices while at the same time overseeing accountability, transparency and compliance with WHO administrative rules and regulations. The BOS division strives to strengthen the capacity of WHO/Europe to react in an agile way to external and internal changes. The division projects are designed to increase productivity, ensure financial sustainability of the region’s structures, reinforce a client-oriented culture, strengthen country office capacities, and drive strategic initiatives to enhance staff motivation and well-being.

DESCRIPTION OF DUTIES:

As a member of the Financial Control and Assurance Unit (FCA), the Associate will perform duties under the supervision of a Finance Officer as follows:

Transactional Assurance:

• Performs pre and post facto checking/review of documents for compliance with WHO rules and regulations. Reports on findings of transactional compliance on operations in EURO Region (Technical divisions/ country offices and GDOs)
• Build the capacity in technical units/Country Offices/GDO through establishing dialogues and discussing issues that raise concerns with the country office focal points.
• Supports finance officer to develop a prioritized action plan for the implementation of the recommendations. Monitor, follow up on the implementation of the recommendations. Supports in preparation of draft consolidated reports on the findings and the follow ups.
• Provide regular guidance and assistance to technical units /country offices and GDOs with operations, management, and reconciliation of country office imprest accounts. Provide guidance and support on financial operations, including analysis of receipts and payments, verification of bank and cash reconciliations, confirmation that the imprest balances equals the General Ledger balances,
• Supports in review of proposals submitted for FCA/BOS approval to ensure compliance with WHO financial rules and regulations
• Supports in preparation of reports on in-depth capacity assessments of implementing partners (e.g., Ministries of Health, NGOs, or other).
• Supports finance officer on post-facto financial spot checks on Direct Financial Cooperation (DFC), Direct Implementation (DI) or Grant Letter of Agreement (GLOA) activities.
• Participates in on on-site verification missions to implementing partners and WCOs to assess whether funds transferred were used in accordance with contractual requirements and relevant WHO policies and procedures.
• Assist country offices in establishing agreements with third party audit firms and supports CO colleagues by review and feedback on third party audit firms’ deliverables
• Helps in capacity in development activities in EURO on programme implementation modalities through training sessions, workshops, and presentations
• Actively participate in financial closure related activities under FCA’s responsibilities, during monthly, yearly and biennial closure.
• Supports implementation of new tools and development of existing tools – Business Management System (BMS), e Workflow, financial dashboard, share point or other – in assigned subject area.
• Provide hands-on support to country offices in the absence of AOs/FAs/AAs.
• Provide back up for other finance assistants during their absence and perform any other task as assigned by the supervisor

And/or;

Donor, Awards and Reporting:

• Guide the technical units, country offices and GDOs on the analysis of information from various financial reports obtained from the legacy accounting systems. Provide them with advice on the preparation of the management financial reports. Reconcile and clear the management financial donor reports prepared by EURO colleagues prior of submission to donors. Reviews and analyze the financial report to provide meaning information to finance officer.
• Reviews the requests from EURO colleagues for compliance with donor agreement. Advise on the process of award management- i.e. award activation, amendments, monitoring, implementation.
• Review new donor agreements for financial clauses including but not limited to audit requirements, interest accrual, Programme Support Cost, financial reporting, and payment terms. Work in close collaboration with the technical units and country offices to advise them on the procedures to follow in case a deviation to the standard terms and conditions is identified.
• Helps in capacity development activities in EURO through guidance on financial rules and regulations, training sessions, workshops, and presentations in the area of donor reporting and award management.
• Conduct monthly, quarterly, and yearly monitoring exercises using WHO’s ERP system of receivables, bad debts, awards ended with balances.
• Monitoring and regular follow ups for active encumbrances for EURO region on a regular basis. Provide necessary and guidance to EURO colleagues on encumbrance management.
• Provide necessary training and guidance to EURO colleagues on raising expenditure batches. Act as focal point for processing and management of non-standard expenditure batches for EURO region
• In depth reviews of donor reports with European Commission, analysing all cost reported together with supporting documentation for salaries charged to the project. Supports finance officer for EC verification missions.
• Analyse and provides necessary information in area of donor awards and reporting for country for transactional compliance reports prepared by FCA for different budget centers
• Actively participate in financial closure related activities under FCA’s responsibilities, during monthly, yearly and biennial closure. Supports finance officer to provide information and guidance for accruals, cost recognition, donor agreement recognition for EURO region.
• Manage in kind and in service awards. Create all tasks to have the in kind and in service donations fully expended in GSM/CEM. Workplan creation, workplan funding, award increase, collecting supporting document from EURO colleagues.
• Supports implementation of new tools and development of existing tools – CEM, Business Management System (BMS), e Workflow, financial dashboard, share point or other – in assigned subject area.
• Provide hands-on support to country offices in the absence of AOs/FAs/AAs
• Provide back up for other finance assistants during their absence and perform any other task as assigned by the supervisor

REQUIRED QUALIFICATIONS:

Education:

Essential: Completion of secondary school or equivalent with training in the areas of finance and/or accounting

Desirable: University degree in business accounting and finance or advanced training in accounting systems and computer sciences

Experience:

Essential: At least 8 years of progressively responsible experience in the finance and accounting area of a large organization.

Desirable: Demonstrated experience in an Oracle-based or other ERP system. Demonstrated experience in an international environment or institution Relevant experience with(in) WHO or in the United Nations.

Use of Language skills:

Required: Advanced knowledge of English

Desirable: Working knowledge of Türkish, and/or another WHO/Europe working language (French, Russian, German)

Skills:

Demonstrated knowledge of principles of accountancy and information technology for extracting quick and correct information from financial database. Demonstrated knowledge of Excel spreadsheets and application of excel skills as applied data generated from an ERP system. Attention to detail. Ability to identify and manage one's own emotions, as well as helping others to do the same.

WHO Competencies

Teamwork Respecting and promoting individual and cultural differences Communication Producing results Knowing and Managing yourself

REMUNERATION

United States Dollars 19,611 as starting annual net base salary exempt from local income tax (subject to mandatory deductions for pension contributions and health insurance, as applicable) and 30 days of annual leave. For more information on the applicable salary scale for Türkiye: https://www.un.org/Depts/OHRM/salaries_allowances/salaries/turkey.htm

ADDITIONAL INFORMATION

• This vacancy notice may be used to fill other similar positions at the same grade level
• Only candidates under serious consideration will be contacted.
• A written test may be used as a form of screening.
• In the event that your candidature is retained for an interview, you will be required to provide, in advance, a scanned copy of the degree(s)/diploma(s)/certificate(s) required for this position. WHO only considers higher educational qualifications obtained from an institution accredited/recognized in the World Higher Education Database (WHED), a list updated by the International Association of Universities (IAU)/United Nations Educational, Scientific and Cultural Organization (UNESCO). The list can be accessed through the link: http://www.whed.net/. Some professional certificates may not appear in the WHED and will require individual review.
• Any appointment/extension of appointment is subject to WHO Staff Regulations, Staff Rules and Manual.
• For information on WHO's operations please visit: http://www.who.int.
• WHO is committed to workforce diversity.
• WHO prides itself on a workforce that adheres to the highest ethical and professional standards and that is committed to put the WHO Values Charter into practice.
• WHO has zero tolerance towards sexual exploitation and abuse (SEA), sexual harassment and other types of abusive conduct (i.e., discrimination, abuse of authority and harassment). All members of the WHO workforce have a role to play in promoting a safe and respectful workplace and should report to WHO any actual or suspected cases of SEA, sexual harassment and other types of abusive conduct. To ensure that individuals with a substantiated history of SEA, sexual harassment or other types of abusive conduct are not hired by the Organization, WHO will conduct a background verification of final candidates.
• WHO has a smoke-free environment and does not recruit smokers or users of any form of tobacco.
• This post is subject to local recruitment and will be filled by persons recruited in the local commuting area of the duty station.
• Applications from women are particularly encouraged.