Roster for Associate (4 Vacancies), G-5, Fixed-Term, Vientiane, Lao

Contract

This is a G-5 contract. This kind of contract is known as General Service and related categories. It is normally only for nationals. It usually requires 5 years of experience, depending on education.

Salary

The salary for this job should be more than 839 USD.

Please keep in mind that the salary displayed here is an estimation by UN Talent based on the location and the type of contract. It may vary depending on the organization. The recruiter should be able to inform you about the exact salary range. In case the job description contains another salary information, please refer to this one.

OBJECTIVES OF THE PROGRAMME

The Health Systems Development (HSD) Division supports the Government of the Lao People’s Democratic Republic(PDR) to attain universal health coverage for better and equitable health outcomes. Health systems act as the foundation that both underpins and unifies public health efforts aimed at combating diseases and building healthy communities in an efficient and equitable manner, especially for high priority and under-served and vulnerable population groups. A strong health system foundation enables effectiveness of individual programmes and efficient use of shared system resources for all programmes. In addition, it also promotes community empowerment and participatory governance as a means of integrating equity-enhancing and rights-based approaches as well as addressing the social determinants of health.

DESCRIPTION OF DUTIES

Within the delegate authority, the incumbent is assigned all or part of the following responsibilities:

1. Provide administrative assistance to the Division or the immediate supervisor on aspects of planning, resource allocation and HR management of the programmes and projects of the Division. Brief staff in the Division on budget, financial, administrative, HR and other procedures and practices and monitor the correct use of the WHO financial rules and regulations by staff in their implementation of funds.
2. Prepare relevant administrative and project documentations for obligating documents such as direct financial cooperation (DFC), general external service (GES), agreement of performance of work (APW) and other direct procurement for business management online systems. Upon clearance, initiate actions for execution including administrative project monitoring and evaluation, etc. Cross-check obligating documents available from business management on-line systems, monitoring the availability of funds and alerting to upcoming shortfalls, updating files, and transferring funds as instructed; upon instruction, clearance of obligating documents, checking them for completeness, and following-up on missing elements as required.
3. Maintain, monitor and record payments for DFC requests, procurements, statements of expenditures, and other financial transactions; prepare regular budgetary statements and financial implementation reports of project activities; and alert supervisor on issues of compliance with work plans, financial rules and regulations and award agreements. Follow up on the mid-term reviews and the end of year of biennium closure of accounts exercise for the Division.
4. Prepare and submit procurement requests into business management on-line systems and follow up all procurement process; and initiate and complete formalities of incoming and outgoing shipments (via customs clearances) in a timely manner.
5. Review contractual documents, including award numbers, earmarking funds, and verifying and clearing payment requests; and prepare appropriate draft contracts for individuals or service providers such as APW and other contract modalities (e.g. short-term consultant, special service agreement). Monitor and follow up on all contracts including extension and renewals, drawing the attention of the supervisor to problems, inconsistencies delays, and other anomalies detected.
6. Provide assistance on the WHO Country Office HR and administrative issues.
7. Manage the smooth running of the administrative functions in the Division such as arranging appointments for the supervisor and other members of the Division, including visiting staff and consultants, as and when required; receive visitors; place and screen calls; respond to routine requests for information and prepares briefing folders for supervisor's duty travels; and maintains an up-to-date status of the office space and acting as the office space focal point.
8. On own initiative draft routine correspondence, and upon instructions and guidance draft correspondence of a nonroutine character; finalize correspondence/reports for signature; analyze incoming correspondence and requests, researching, obtaining and attaching background information where required, or redirecting them as appropriate, drawing the attention of the supervisor or other senior staff concerned to urgent items and deadlines.
9. Take minutes in the Division group meetings as needed.
10. Provide administrative support in the arrangements for meetings, workshops and training courses, including preparation of related folders. Perform general administrative tasks and related duties to Division activities as required, such as providing correspondence on administrative issues with national counterparts, maintaining files and records of all essential documents and reports, and maintaining a follow-up system on deadlines.
11. Perform other related duties as required or instructed, including providing support to other areas of work as assigned.

REQUIRED QUALIFICATIONS

Education

Essential: Completion of secondary school or equivalent (technical or commercial school). Desirable: Formal secretarial/administrative training or Bachelor's or undergraduate degree. Formal or self-training on the use of standard office software. Training in accounting theories and principles.

Experience

Essential: A minimum five (5) years' experience in secretarial or administrative positions Desirable: Experience in oracle-based or other enterprise resource planning systems, experience in programme support, relevant work experience in WHO or another international organization such as a UN agency, embassy and/or large multinational corporation.

Skills

• Strong skills to work independently. Strong organization and office skills, as well as skills in note taking and minute writing.
• Sound knowledge and skills using a variety of office and computer packages.
• Thorough knowledge of office procedures, including accounting principles and the ability to acquire quickly knowledge of WHO and/or UN administrative rules, regulations, procedures and practices.
• Excellent organizational, communication and interpersonal skills.
• Ability to multitask and work under pressure.
• Ability to exercise discretion at all times in judging the importance, urgency and confidential nature of various issues and act with tact, diplomacy and respect when dealing with staff and external partners.
• Ability to work harmoniously as a member of a team is essential. Adaptability to diverse educational and cultural backgrounds and maintain a high standard of personal conduct.

WHO Competencies

Teamwork Respecting and promoting individual and cultural differences Communication Producing results Moving forward in a changing environment

Use of Language Skills

Essential: Expert knowledge of English. Expert knowledge of Lao.

REMUNERATION

WHO offers staff in the General Services category an attractive remuneration package, which for the above position includes an annual net base salary starting at USD 10,066 (subject to mandatory deductions for pension contributions and health insurance, as applicable) and 30 days of annual leave.

ADDITIONAL INFORMATION

• This vacancy notice may be used to fill other similar positions at the same grade level

• Only candidates under serious consideration will be contacted.

• A written test and/or an asynchronous video assessment may be used as a form of screening.

• In the event that your candidature is retained for an interview, you will be required to provide, in advance, a scanned copy of the degree(s)/diploma(s)/certificate(s) required for this position. WHO only considers higher educational qualifications obtained from an institution accredited/recognized in the World Higher Education Database (WHED), a list updated by the International Association of Universities (IAU)/United Nations Educational, Scientific and Cultural Organization (UNESCO). The list can be accessed through the link: http://www.whed.net/. Some professional certificates may not appear in the WHED and will require individual review.

• According to article 101, paragraph 3, of the Charter of the United Nations, the paramount consideration in the employment of the staff is the necessity of securing the highest standards of efficiency, competence, and integrity. Due regard will be paid to the importance of recruiting the staff on as wide a geographical basis as possible.

• Any appointment/extension of appointment is subject to WHO Staff Regulations, Staff Rules and Manual.

• The WHO is committed to creating a diverse and inclusive environment of mutual respect. The WHO recruits and employs staff regardless of disability status, sex, gender identity, sexual orientation, language, race, marital status, religious, cultural, ethnic and socio-economic backgrounds, or any other personal characteristics.

• The WHO is committed to achieving gender parity and geographical diversity in its staff. Women, persons with disabilities, and nationals of unrepresented and underrepresented Member States (https://www.who.int/careers/diversity-equity-and-inclusion) are strongly encouraged to apply.
• Persons with disabilities can request reasonable accommodations to enable participation in the recruitment process. Requests for reasonable accommodation should be sent through an email to reasonableaccommodation@who.int

• An impeccable record for integrity and professional ethical standards is essential. WHO prides itself on a workforce that adheres to the highest ethical and professional standards and that is committed to put the WHO Values Charter into practice.

• WHO has zero tolerance towards sexual exploitation and abuse (SEA), sexual harassment and other types of abusive conduct (i.e., discrimination, abuse of authority and harassment). All members of the WHO workforce have a role to play in promoting a safe and respectful workplace and should report to WHO any actual or suspected cases of SEA, sexual harassment and other types of abusive conduct. To ensure that individuals with a substantiated history of SEA, sexual harassment or other types of abusive conduct are not hired by the Organization, WHO will conduct a background verification of final candidates.

• WHO has a smoke-free environment and does not recruit smokers or users of any form of tobacco.

• For information on WHO's operations please visit: http://www.who.int.

• WHO also offers wide range of benefits to staff, including parental leave and attractive flexible work arrangements to help promote a healthy work-life balance and to allow all staff members to express and develop their talents fully.

• The statutory retirement age for staff appointments is 65 years. For external applicants, only those who are expected to complete the term of appointment will normally be considered.

• Please note that WHO's contracts are conditional on members of the workforce confirming that they are vaccinated as required by WHO before undertaking a WHO assignment, except where a medical condition does not allow such vaccination, as certified by the WHO Staff Health and Wellbeing Services (SHW). The successful candidate will be asked to provide relevant evidence related to this condition. A copy of the updated vaccination card must be shared with WHO medical service in the medical clearance process. Please note that certain countries require proof of specific vaccinations for entry or exit. For example, official proof /certification of yellow fever vaccination is required to enter many countries. Country-specific vaccine recommendations can be found on the WHO international travel and Staff Health and Wellbeing website. For vaccination-related queries please directly contact SHW directly at [email protected].

• This post is subject to local recruitment and will be filled by persons recruited in the local commuting area of the duty station.

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