Risk Management and Compliance Assistant

Contract

This is a FS-5 contract. This kind of contract is known as Field Service. It usually requires 8 years of experience, depending on education. More about FS-5 contracts and their salaries.

Org. Setting and Reporting This position is located within the United Nations Mission in South Sudan (UNMISS). The Risk Management and Compliance Assistant will be based in Juba. Juba is classified in the "E" category and as a non-family duty station. The incumbent will report to the Management and Programme Analyst (P4) at the Business Analytics and Compliance Section (BACS) under the Operations and Resource Management Service (ORMS) of the Mission Support Division (MSD).

Responsibilities Within delegated authority, the Risk Management and Compliance Assistant will be responsible for the following duties:

Oversight and Audit: - Assist in collating suggested audit, inspection and evaluation inputs for the annual work plans of oversight bodies: the United Nations Board of Auditors (BOA), Joint Inspection Unit (JIU) and the Office of Internal Oversight Services (OIOS); - Assist with the provision of briefings to oversight bodies on Mission policies, procedures, guidelines and systems; - Acts as focal point coordinating responses to oversight queries and reports based on comments received from offices; - Assists with monitoring the implementation of oversight recommendations and facilitates communications with offices on actions required to implement outstanding oversight recommendations; - Coordinates regular reporting on the status of implementation of outstanding recommendations made by the oversight bodies; - Updates the Audit Track database (TM+) regularly;

• Facilitates the field visits of the oversight bodies and UNHQ; coordinates initial arrangements for oversight assignments, including provision of facilities, such as office space, access to systems, planning, and preparation of documentation that might be required; ensures that relevant programme managers and support staff are available during the course of oversight assignments;
• Arranges, attends and takes notes at the entry/exit conferences and subsequently ensures that agreed actions arising are taken. Where necessary, facilitates and coordinates matters arising during the course of assignments between the Mission and the oversight bodies, including advising Mission Officials on informal and preliminary responses, such as responses to audit observations.

Internal Controls: - Updates information on the Mission’s internal controls; - Participates in carrying out random reviews of internal control measures to ensure compliance with rules and regulations.

Risk Management: - Assists in the implementation of a risk management process in the mission in accordance with UNHQ guidance; - Maintains the Mission Risk Register to facilitate the performance of risk assessments; - Provides inputs for the development of reporting formats and timelines for risk management ; - Coordinates and follows up on the preparation of a regular Mission Risk Management Report specifying activities and progress made for analysis and reporting purposes; - Performs other duties as required.

Competencies Professionalism: Awareness of managerial and programmatic challenges of United Nations peacekeeping operations. Understanding of risk-management methodologies and related implementation issues. Ability to identify and analyze internal customer needs. Ability to work with minimal supervision and to define and achieve priorities. Excellent research, analytical and problem-solving skills. Shows pride in work and achievements; demonstrates professional competence and mastery of subject matter; is conscientious and efficient in meeting commitments, observing deadlines and achieving results; is motivated by professional rather than personal concerns; shows persistence when faced with difficult problems or challenges; remains calm in stressful situations. Takes responsibility for incorporating gender-based and environmental perspectives and ensuring the equal participation of women and men in all areas of work.

Teamwork: Works collaboratively with colleagues to achieve organizational goals; solicits input by genuinely valuing others' ideas and expertise; is willing to learn from others; places team agenda before personal agenda; supports and acts in accordance with final group decision, even when such decisions may not entirely reflect own position; shares credit for team accomplishments and accepts joint responsibility for team shortcomings.

Communication: Speaks and writes clearly and effectively; Listens to others, correctly interprets messages from others and responds appropriately; Asks questions to clarify, and exhibits interest in having two-way communication; Tailors language, tone, style and format to match the audience; Demonstrates openness in sharing information and keeping people informed.

Education High school or equivalent diploma is required. Technical or vocational certificate in business or public administration, finance, human resources management, logistics, accounting or related area is desirable.

Work Experience At least 8 years of progressively responsible experience within the United Nations system or the private sector in the field of risk management and compliance, administrative services, finance, accounting, human resources, audit, or in other related fields is required.

Previous experience in the preparation of the United Nations statement of internal controls at the entity level is required.

At least one (1) year experience in United Nations peacekeeping operations or other field operation is desirable.

Completion of basic and advanced trainings on oversight/audit management or internal controls or enterprise risk management is desirable.

Languages English and French are the working languages of the United Nations Secretariat. For the position advertised, fluency in oral and written English is required.

Assessment Evaluation of qualified candidates for this position will include a written test, which will be followed by a competency-based interview.

Special Notice Extension of the appointment is subject to Extension of the mandate and/or the availability of the funds.

Staff members are subject to the authority of the Secretary-General and to assignment by him or her. In this context, all staff are expected to move periodically to new functions in their careers in accordance with established rules and procedures.

The UNMISS is committed to achieving 50/50 gender balance in its workforce. Female candidates are strongly encouraged to apply.

United Nations Considerations According to article 101, paragraph 3, of the Charter of the United Nations, the paramount consideration in the employment of the staff is the necessity of securing the highest standards of efficiency, competence, and integrity. Candidates will not be considered for employment with the United Nations if they have committed violations of international human rights law, violations of international humanitarian law, sexual exploitation, sexual abuse, or sexual harassment, or if there are reasonable grounds to believe that they have been involved in the commission of any of these acts. The term “sexual exploitation” means any actual or attempted abuse of a position of vulnerability, differential power, or trust, for sexual purposes, including, but not limited to, profiting monetarily, socially or politically from the sexual exploitation of another. The term “sexual abuse” means the actual or threatened physical intrusion of a sexual nature, whether by force or under unequal or coercive conditions. The term “sexual harassment” means any unwelcome conduct of a sexual nature that might reasonably be expected or be perceived to cause offence or humiliation, when such conduct interferes with work, is made a condition of employment or creates an intimidating, hostile or offensive work environment, and when the gravity of the conduct warrants the termination of the perpetrator’s working relationship. Candidates who have committed crimes other than minor traffic offences may not be considered for employment.

Due regard will be paid to the importance of recruiting the staff on as wide a geographical basis as possible. The United Nations places no restrictions on the eligibility of men and women to participate in any capacity and under conditions of equality in its principal and subsidiary organs. The United Nations Secretariat is a non-smoking environment.

The paramount consideration in the appointment, transfer, or promotion of staff shall be the necessity of securing the highest standards of efficiency, competence, and integrity. By accepting an offer of appointment, United Nations staff members are subject to the authority of the Secretary-General and assignment by him or her to any activities or offices of the United Nations in accordance with staff regulation 1.2 (c). In this context, all internationally recruited staff members shall be required to move periodically to discharge new functions within or across duty stations under conditions established by the Secretary-General.

Applicants are urged to follow carefully all instructions available in the online recruitment platform, inspira. For more detailed guidance, applicants may refer to the Manual for the Applicant, which can be accessed by clicking on “Manuals” hyper-link on the upper right side of the inspira account-holder homepage.

The evaluation of applicants will be conducted on the basis of the information submitted in the application according to the evaluation criteria of the job opening and the applicable internal legislations of the United Nations including the Charter of the United Nations, resolutions of the General Assembly, the Staff Regulations and Rules, administrative issuances and guidelines. Applicants must provide complete and accurate information pertaining to their personal profile and qualifications according to the instructions provided in inspira to be considered for the current job opening. No amendment, addition, deletion, revision or modification shall be made to applications that have been submitted. Candidates under serious consideration for selection will be subject to reference checks to verify the information provided in the application.

Job openings advertised on the Careers Portal will be removed at 11:59 p.m. (New York time) on the deadline date.

No Fee THE UNITED NATIONS DOES NOT CHARGE A FEE AT ANY STAGE OF THE RECRUITMENT PROCESS (APPLICATION, INTERVIEW MEETING, PROCESSING, OR TRAINING). THE UNITED NATIONS DOES NOT CONCERN ITSELF WITH INFORMATION ON APPLICANTS’ BANK ACCOUNTS.