RFP500158) Job Trainee, Project Financial Analysis & Support (PLANS) (Temporary assignment, 9 months

Support financial analysis and data management in a learning role.

This opening expired 1 year ago. Do not try to apply for this job.

Alliance of Bioversity International and CIAT

Open positions at Alliance of Bioversity International and CIAT

Rome (Italy)

Finance & Economy

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Application deadline 1 year ago: Friday 14 Feb 2025 at 04:10 UTC

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Overview

Support financial analysis and data management in a learning role.

You have:

Secondary school education.
Working knowledge of Microsoft Office Suite packages.
Working knowledge of the English language, both written and spoken.
Good interpersonal, communication and teamwork skills, courtesy and tact, and the ability to establish and maintain effective working relationships with people of different cultural and national backgrounds.
Good skills in personal organization and priority setting.
Good client orientation and service approach.
Good time management skills and attention to details.
University degree in Economics, Finance, Accounting or related field.
Previous internships in Finance, Accounting or related fields.
Work experience in an international environment.
Knowledge of a second language.

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Details

Job Description

(RFP500158)

Job Trainee, Project Financial Analysis & Support (PLANS)

(Temporary assignment, 9 months)

The Organization

The Alliance of Bioversity International and the International Center for Tropical Agriculture (CIAT) deliver research-based solutions that harness agricultural biodiversity and sustainably transform food systems to improve people’s lives. Alliance solutions address the global crises of malnutrition, climate change, biodiversity loss, and environmental degradation.

The Alliance works with local, national and multinational partners across Latin America and the Caribbean, Asia and Africa, and with the public and private sectors. The Alliance is part of CGIAR, a global research partnership for a food-secure future, dedicated to reducing poverty, enhancing food and nutrition security, and improving natural resources and ecosystem services.

With novel partnerships, the Alliance generates evidence and mainstreams innovations to transform food systems and landscapes so that they sustain the planet, drive prosperity, and nourish people in a climate crisis.

The Alliance is part of CGIAR, a global research partnership for a food-secure future.

https://alliancebioversityciat.org/ www.cgiar.org

About the position

Based in Rome, Italy and under the direct supervision of the PLANS Global Manager, the Job Trainee will be enrolled in a learning period, providing support to the PLANS unit while gaining an understanding of key business processes. The primary focus will be on effective data management, assisting in information gathering to build reports, and supporting data accuracy throughout grant activities.

Responsibilities

More specifically, the Job Trainee will learn and provide financial support in the following areas:

Financial Management of Grants

Assist the team in the collection of data and documentation from various departments to support the preparation of financial reports and audits.
Prepare supporting documentation (e.g., RSS/Facilities/IT statements) for financial report submissions and audits.
Coordinate the signature process for financial reports to ensure timely approval.

Partner Financial Reporting and Clearance Processes

Assist with reviewing partner financial reports, ensuring the financial reporting checklist is complete and all required information is included.
Support with identification of discrepancies in partner financial transactions and report any issues.
Assist with Reviewing supporting evidence provided by partners and take necessary actions to resolve discrepancies.

Grant Opening and Data Management in the Enterprise Resource Planning (ERP) System

Assist with the preparation of grant-opening templates for the ERP system to initiate the opening process.
Support BUS (Budgeting and Understanding Statement) opening and maintenance in the ERP system.
Assist with linking AECs (Accountable Expense Codes) to projects in the ERP system.
Assist with the timely preparation of the project budget uploads to ensure budgets in the ERP system are up to date.
Support the preparation of proposal budget uploads and proposal Masterfile updates to maintain accurate financial records in the ERP system.
Support with data control and monitoring of budgets and expenses to ensure alignment with project requirements.
Assist with the review and updating of personnel budgets in the ERP system to reflect up-to-date information, including personnel changes and task reassignments.
Assist with payroll cost distribution analysis to ensure the research staff costs accurately reflect project budgets and charging requirements.

Other Tasks

Perform any other tasks as required to support the PLANS unit and grant activities.

Requirements

Essential Requirements
Secondary school education.
Working knowledge of Microsoft Office Suite packages.
Working knowledge of the English language, both written and spoken.
Good interpersonal, communication and teamwork skills, courtesy and tact, and the ability to establish and maintain effective working relationships with people of different cultural and national backgrounds.
Good skills in personal organization and priority setting.
Good client orientation and service approach.
Good time management skills and attention to details.

Desirable Requirements

University degree in Economics, Finance, Accounting or related field.
Previous internships in Finance, Accounting or related fields.
Work experience in an international environment
Knowledge of a second language.

Benefits

Terms of employment

This is a job traineeship, and the monthly salary is Euro 1,217. The contract is initially for a period of nine (9) months. The contract may be extendable based on performance and availability of funds.

Please note that eligible applicants must have the legal status to live and work in Italy:

Be Italian nationals holding a valid passport or identity card.
Or be EU citizens holding a valid passport or identity card and confirmation of registration from the Registrar’s Office (Anagrafe).
Or Non – EU citizens holding a valid Italian work permit (permesso di soggiorno per lavoro subordinato).

Applications

Please apply online through the website (https://alliancebioversityciat.org/careers), no later than 14 February 2025, attaching a curriculum vitae (in English), cover letter (in English), and contact information (e.g. names, email address) of at least three referees.

Please include reference number RFP500158 in the cover letter.

Please note that only shortlisted candidates will be contacted.

Closing date for applications: 14 February 2025

We invite you to learn more about us at:

http://alliancebioversityciat.org

Please visit our careers page at:

https://alliancebioversityciat.org/careers

>

Apply now

Potential interview questions

Describe a challenge you faced while working in a team and how you resolved it.	The interviewer wants to assess your teamwork and conflict resolution skills.	Focus on your role in the team, the challenge faced, and the specific steps you took to resolve the issue.
Can you provide an example of how you prioritized tasks in a busy work environment?	The interviewer is interested in your time management and organization skills.	Pro members can see the explanation.
How do you ensure accuracy in your work when dealing with data?	Pro members can see the explanation.	Pro members can see the explanation.
Tell me about a time you had to communicate complex information to someone who didn't understand it.	Pro members can see the explanation.	Pro members can see the explanation.
What strategies do you use to maintain effective working relationships in a multicultural environment?	Pro members can see the explanation.	Pro members can see the explanation.