Resources Management and Monitoring National Expert -(For Kyrgyzstan Nationality Only)

Contract

This is a NPSA-10 contract. This kind of contract is known as National Personnel Services Agreement. It is normally only for nationals. It usually requires 5 years of experience, depending on education. More about NPSA-10 contracts.

Background

UNDP is committed to achieving workforce diversity in terms of gender, nationality and culture. Individuals from minority groups, indigenous groups and persons with disabilities are equally encouraged to apply. All applications will be treated with the strictest confidence.

UNDP does not tolerate sexual exploitation and abuse, any kind of harassment, including sexual harassment, and discrimination. All selected candidates will, therefore, undergo rigorous reference and background checks.

UNDP is the leading United Nations organization fighting to end the injustice of poverty, inequality, and climate change. Working with our broad network of experts and partners in 170 countries, we help nations to build integrated, lasting solutions for people and planet. Learn more at undp.org or follow at @UNDP

In view of UNDP Country Office Realignment review, FTA positions for Finance Team are not filled yet. Due to high volume of workload due to move to new ERP Quantum, understaffing of staff in UNDP CO, namely two relevant positions as Resources Management Associate/GS7 which is vacant and Finance Analyst is also vacant. UNDP Country Office in Kyrgyzstan intends to contract a Resources Management and Monitoring National Expert to provide resources management and monitoring services.

Duties and Responsibilities

1. Provide advisory services and communicate with project, programme and operations personnel in the area of Resources Management and communicate with relevant HQ, GSSC units in the area of Resources Management.
2. Monitoring of
   • Status of TRAC utilization against budgets/ASL on monthly basis with submission of status table to DRR/ARR/Operations Manager/Team Leaders.
   • Operational and financial closure of projects in Atlas. Preparation, finalization and ubmission of Projects completion checklists to Senior Management for final signature and further upload in Atlas.
   • Support Operations Units with cost recovery for services provided to UN Agencies, other COs, development projects including GEF/GCF funded projects;
   • Office performance in all corporate dashboards (Integrated Finance Dashboard, Finance Dashboard, OAI Dashboard, HACT Dashboard). Inform Operations Manager on the status and follow up as per results of monthly discussions.
3. Monitor status of HACT cash advances, follow up with respective projects as per discussion with Operations Manager and respective Team Leaders, liaise with respective HQ Units for clarifications as/if needed. Launch and facilitate preparation of Assurance Plan, Micro assessment Plan, Capacity Development Plan, Spot-check Plan for KGZ10.
4. Clearance of donor agreements (amendments), reporting on mobilized resources (in close cooperation with M&E Specialist). Coordination process of refunding to donors.
5. Advise project/programme personnel on reporting to donors on development projects, checking and clearance of financial reports prior sending to donors.
6. Coordination of CDR signing in CDR bridge platform.
7. Coordinate work related to introduction of EFT payments by facilitating work of Finance , ICT staff with local bank relevant staff.
8. Conduct quarterly trainings on Programme Finance issues including HACT Cash advances.
9. Conduct induction training on finance/programme finance (all issues from the above scope of work) for Head of Finance services and Resources Management Associate upon their recruitment.

Institutional Arrangement

Incumbent to report to the Operations Manager.

Competencies

Core

Achieve Results:

LEVEL 1: Plans and monitors own work, pays attention to details, delivers quality work by deadline

Think Innovatively:

LEVEL 1: Open to creative ideas/known risks, is pragmatic problem solver, makes improvements

Learn Continuously:

LEVEL 1: Open minded and curious, shares knowledge, learns from mistakes, asks for feedback

Adapt with Agility:

LEVEL 1: Adapts to change, constructively handles ambiguity/uncertainty, is flexible

Act with Determination:

LEVEL 1: Shows drive and motivation, able to deliver calmly in face of adversity, confident

Engage and Partner:

LEVEL 1: Demonstrates compassion/understanding towards others, forms positive relationships

Enable Diversity and Inclusion:

LEVEL 1: Appreciate/respect differences, aware of unconscious bias, confront discrimination

Cross-Functional & Technical competencies

Thematic Area

Name

Definition

Business Management

Project Management

Ability to plan, organize, prioritize and control resources, procedures and protocols to achieve specific goals

Business Management

Communication

Ability to communicate in a clear, concise and unambiguous manner both through written and verbal communication; to tailor messages and choose communication methods depending on the audience

Ability to manage communications internally and externally, through media, social media and other appropriate channels

Business Management

Customer Satisfaction/Client Management

Ability to respond timely and appropriately with a sense of urgency, provideconsistent solutions, and deliver timely and quality results and/or solutions to fulfil and understand the real customers' needs. Provide inputs to the development of customer service strategy. Look for ways to add value beyond clients' immediate requests. Ability to anticipate client's upcoming needs and concerns.

Finance

Budget management

Ability to support budgetary aspects of work planning process, drawing and management of team budgets

Finance

Financial planning and budgeting

Ability to create and manage processes to achieve UNDP's long and short- term financial goals, including through planning, budgeting, forecasting, analysing and reporting

Finance

Financial reporting and analysis

Understands changes in regulatory, legal and ethical frameworks and standards for financial reporting in the public sector. Ability to extract, evaluate financial data, derive relevant findings and present them in a meaningful and coherent manner to facilitate effective decision making and performance monitoring. Understands the benefits of integrated reporting, including non-financial resources such as human, social and intellectual capital, and environmental and governance performance

Required Skills and Experience

Min. Education requirements

Master’s degree or equivalent in Finance, Accounting, Economics, Business Administration or other relevant area.

Min. years of relevant work experience

5 years of progressively responsible resource management/monitoring/reporting experience is required.

Required skills

Knowledge of UN or UNDP programme/project finance is required.

Experience in the usage of computers and office software packages (MS Word, Excel, etc) and advance knowledge of spreadsheet and database packages, experience in handling of web based management systems.

Desired skills in addition to the competencies covered in the Competencies section

Relevant experience with the UN/UNDP is a strong asset.

Required Language(s)

Excellent knowledge of English. Knowledge of Russian and Kyrgyz is an advantage.

Professional Certificates

CAP (Certified Accounting Practitioner) certificate is desirable.