Resource Management Officer
Support effective resource management and financial operations
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Overview
Support effective resource management and financial operations
You have:
- Has developed financial policies and procedures.
- Has gained experience in management services and applies this to all activities.
- Has managed small teams of staff with related areas of expertise.
- Has provided support in leading projects and input into function policies.
- Advanced University degree in Finance, Business Administration, Accounting or related fields, or First University degree in the same subject(s) with additional 3 years of related work experience.
- Fluency in written and spoken English is required.
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WFP encourages female candidates and people with disabilities to apply.
WFP seeks candidates of the highest integrity and professionalism who share our humanitarian principles. Selection of staff is made on a competitive basis. We are committed to promoting diversity and the principle of equal employment opportunity for all our employees and encourages qualified candidates to apply irrespective of religion or belief, ethnic or social background, gender, gender identity and disability.
Job Title: Resource Management Officer
Grade: NOC
Type of contract: Fixed Term
Duration: 12 months
Duty Station: Suva, Fiji
Vacancy Number: 830848
Date of Publication: Friday 22 December 2023
Deadline of Application: Wednesday 10 January 2024
BACKGROUND AND PURPOSE OF THE ASSIGNMENT:
The World Food Programme (WFP) is the leading humanitarian organization saving lives and changing lives, delivering food assistance in emergencies, and working with communities to improve nutrition and build resilience. Building on its engagement in the Pacific since 2015, WFP works with Pacific governments and partners to improve capacity to reduce the risk of, prepare for and respond to disasters. This is achieved through strengthening coordination mechanisms in logistics, emergency telecommunications and food security, as well as data and cash preparedness. This is done in close collaboration with national partners, including those who lead the national coordination mechanisms through training and ongoing engagement and support.
The incumbent under the direct supervision of the Country Director will be responsible for the Finance, Management Services and Budget & Programming functions.
ACCOUNTABILITIES/RESPONSIBILITIES:
- Support corporate finance and resources management strategies by contributing to the development of procedures for the country office, participating in key programmatic initiatives, and embedding value for money in these initiatives through advice on financial assessment, reporting and accounting.
- Lead the implementation of finance, budgeting and management services in order to support capacity strengthening assistance and comply with WFP’s standards and processes.
- Execute the first line role in terms of assurance, oversight and support which shall include visits to other territories under Pacific Office identifying areas of risks and recommending actions .
- In collaboration with the finance staff, lead the delivery of accurate financial reporting and analyses in accordance with International Public-Sector Accounting Standards (IPSAS), ensuring accuracy, deadlines and compliance with accounting processes and corporate governance requirements.
- Provide financial assessment of partners, service providers, and other entities as needed by management to minimizing financial risk.
- Ensure monthly financial closures are performed regularly in accordance with corporate requirements.
- Coordinate and deliver financial controls and insight into WFP performance by undertaking periodic risk and internal control assessments to identify areas which may present potential audit, compliance or financial risks.
Participate in the development and implementation of plans, policies and procedures for budget and programming activities (including PSA, Project budget, extra budgetary), and ensure that objectives are achieved in compliance with corporate, regional and functional strategies.
Create and review budget plans and monitor activities performance against budget, ensure adherence to guidance and policies, and provide financial analysis and advice to optimize resources. Monitor and provide advice on actions related to project closure and resources transfer.
- Monitor and provide advice on fund utilization and advance financing, loan and borrowing, repayment and refinancing arrangements; alert management, SO and activity managers to approaching deadlines for unassigned funds and potential resource shortfalls/surpluses and propose appropriate solutions.
- Monitor and manage the resources pipeline to maximize operational effectiveness, adhere to standards and processes, and provide advice on resource allocations based on severity of pipeline shortfalls using relevant tools.
- Coordinate and prepare accurate reports by providing consistent information for Resource Management Committee, as well as identify trends/issues and propose solutions that support decision-making by senior management.
- Build capacity of WFP staff in budgeting, fund management and operational planning, through training and coaching on guidelines and manuals, as well as on-job training.
- Develop and implement WFP country plans, including management services processes such as travel, protocol, asset management, fleet including fuel, etc, aligned with regional and wider WFP strategies and policies to facilitate efficient and effective the delivery.
- Estimate new requirements in terms of management services aiming at efficiency, cost-effectiveness and timeliness of operations and services.
- Others as required.
DESIRED EXPERIENCES FOR ENTRY INTO THE ROLE
- Has developed financial policies and procedures.
- Has gained experience in management services and applies this to all activities.
- Has managed small teams of staff with related areas of expertise.
- Has provided support in leading projects and input into function policies.
STANDARD MINIMUM ACADEMIC QUALIFICATIONS:
EDUCATION
- Advanced University degree in Finance, Business Administration, Accounting or related fields, or First University degree in the same subject(s) with additional 3 years of related work experience and/or trainings/courses. Full memberships in an international recognized professional accountancy body such as Association of Chartered Certified Accountants (ACCA), Institute of Certified Public Accounts (IPCA) or equivalent is an added advantage.
- At least 5 years of experience in resource/financial management. Has experience in specialized finance area in a country office including CBT, accounting, risk management and fund/pipeline management.
LANGUAGE
Fluency in written and spoken English is required.
HOW TO APPLY
To be considered, interested candidates are invited to apply via www.wfp.org/careers/job-openings Only short-listed candidates will be contacted. We want to ensure the recruitment process is fully accessible.
Please contact us at [email protected] to advise us of any accessibility needs you may have.
ABOUT WFP
The World Food Programme (WFP) is the leading humanitarian organization saving lives and changing lives, delivering food assistance in emergencies and working with communities to improve nutrition and build resilience.
ORGANIZATIONAL CONTEXT
WFP is committed to diversity and inclusion within its workforce. WFP has zero tolerance for sexual exploitation and abuse, any kind of harassment, including sexual harassment, abuse of authority or discrimination. All selected candidates will, undergo rigorous reference and background checks.
No appointment under any kind of contract will be offered to members of the UN Advisory Committee on Administrative and Budgetary Questions (ACABQ), International Civil Service Commission (ICSC), FAO Finance Committee, WFP External Auditor, WFP Audit Committee, Joint Inspection Unit (JIU) and other similar bodies within the United Nations system with oversight responsibilities over WFP, both during their service and within three years of ceasing that service.
All WFP Employees are expected to demonstrate the competencies and standards of behaviour aligned with our core values and defi ned in the WFP LEADERSHIP FRAMEWORK, namely:
• Leading by example with integrity,
• Driving results and delivering on commitments,
• Fostering inclusive and collaborative teamwork,
• Applying strategic thinking,
• Building and maintaining sustainable partnerships.
Potential interview questions
| Can you describe a time when you developed financial policies and how it improved operations? | This assesses your ability in policy development and its impact on organizational efficiency. | Give a specific example of the situation, the policies you developed, and the outcomes. |
| How have you managed a team to achieve financial objectives in previous roles? | The interviewer wants to understand your leadership style and team management skills. | Pro members can see the explanation. |
| Describe a situation where you identified a financial risk and how you mitigated it. | Pro members can see the explanation. | Pro members can see the explanation. |
| What strategies do you use to ensure compliance with financial reporting standards? | Pro members can see the explanation. | Pro members can see the explanation. |
| How would you approach training team members on financial management procedures? | Pro members can see the explanation. | Pro members can see the explanation. |
Added 2 years ago
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Updated 1 year ago
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Source:
wfp.org
