Requisitioning Assistant

Volunteering Logistics & Procurement

Overview

Assist in requisitioning and procurement processes

You have:

• Experience in requisitioning, acquisitions planning and procurement using Umoja SRM and ECC modules or similar experience in SAP solutions.
• Proficiency in MS Office applications including Excel, Word, and Access. R-programming is desirable.
• Ability to live and work in difficult and harsh conditions of developing countries.
• Mandatory vaccinations for entering the DRC, must be up-to-date with vaccinations for MONUSCO personnel.
• Fluency in French and understanding of four major spoken languages in DRC (Lingala, Kikongo, Tshiluba, Swahili) is an asset.

Contract

This is a UNV National Specialist contract. This kind of contract is known as National UN Volunteer. It is normally only for nationals. More about UNV National Specialist contracts.

Assignment is non-family (GOMA)

Under the direct supervision of Chief, requisitioning Unit and the overall supervision of Mis-sion Chief, Acquisitions Planning Cell (APC), the UN Volunteer will undertake the following tasks:

• Review specifications with Technical Units (TUs) and raise shopping carts for the goods and services in Umoja Review and compile Mission Acquisition Plan • Liaise with assigned TUs during the requisitioning process for the specifics of their re-quirements and to incorporate service contracts requirements and maintenance plans of assigned services • Liaise with Warehouse and Commodity Management Section to harmonize inventory requirements during requisitioning, • Liaise with Procurement on the status of Purchase Orders (POs) and deliveries on behalf of the TU. • Participate in overall budget planning and monitoring of expenditures for assigned TU. • Update Product IDs to streamline the requisitioning process. Implement Mission Standard Operating Procedures (SOPs), policies and guidelines relating to Requisi-tioning and Acquisition Management. • Handle routine acquisitions for substantive sections (users of specialized expendi-tures) through low value acquisitions (LVAs) with due diligence. • Schedule weekly and/or monthly benchmark meetings among Technical Units (TUs), Procurement, Budget units and Acquisition planning & Requisitions units to follow-up on pending issues regarding shopping carts and purchase orders. During the perfor-mance period, progress work in Umoja with support from Local Process Experts (LPEs) and MONUSCO share point to achieve Mission mandate.

Accountability, Client Orientation, Commitment to Continuous Learning, Communication, Integrity, Planning and Organizing, Professionalism, Respect for Diversity

Requisitioning, acquisitions planning and procurement using Umoja SRM and ECC modules and/or similar experience in SAP solutions.

MS Office application excel, word, access. R-programming is desirable.

The Democratic Republic of Congo is the second largest country in Africa, and as a result is quite diverse.

Living conditions therefore vary between MONUSCO duty stations, with all usual amenities present in the capital Kinshasa, but only very basic conditions in remote duty stations in the provinces, where, for instance, there may be no guarantee of public power supply nor running water. The ability to live and work in difficult and harsh conditions of developing countries is essential.

Accommodation is very expensive in both Kinshasa and Lubumbashi. Supermarkets exist in the large towns (e.g. Bukavu, Kisangani), but consumer items are generally very expensive (as everything is imported). For food, local markets offer a much cheaper alternative.

All MONUSCO duty stations are considered non-family duty stations, except for Kinshasa, Lubumbashi and Entebbe which are now considered family duty stations, and most are currently under UN Security Phase III (“relocation phase”: internationally-recruited staff are temporarily concentrated or relocated to specified sites/locations). In addition to insecurity related to the relatively volatile political situation as well as various conflict situations, certain places are subject to increasing street and residential crime, including in Kinshasa and Goma.

Some degree of medical service is provided in all MONUSCO duty stations. Certain vaccinations are mandatory for MONUSCO personnel to enter the DRC, while others are compulsory for all other incoming persons. It is possible for incoming MONUSCO personnel, including UN Volunteers, to be asked to provide proof of some or all vaccinations, though this is unlikely. All UN Volunteers must ensure that they are up-to-date with all appropriate vaccinations, which should be clearly and properly endorsed in the International Certificate of Vaccination (“carte jaune”). Malaria is present virtually throughout the DRC, and it is therefore recommended to take prophylaxis.

The unit of currency is the Congolese Franc. The US dollar is the other preferred currency. It may be impossible to exchange traveller’s checks away from the capital city. Credit cards are usually accepted in major hotels only in Kinshasa. In larger towns and cities (e.g. Kinshasa, Goma, Bukavu, Kisangani), UN Volunteers are recommended to open US Dollar bank accounts, while in other places, banks may be absent (including ATMs) and VLA payments will be processed in cash. UN Volunteers have the possibility to send part of their allowances to a bank account abroad.

In addition to French, there are four major spoken languages in DRC, namely Lingala, Kikongo, Tshiluba and Swahili.

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Potential interview questions

Added 3 years ago - Updated 1 year ago - Source: unv.org