Reports Officer, NO-2 (Fixed-Term), Tripoli (Libya)

Entry Communications & PR

Overview

Coordinate donor reporting and improve report quality.

You have:

• A Bachelor's degree in Social Sciences, Public Administration, Communication or a related field.
• A minimum of two years of progressively responsible relevant work experience with the UN, International Organizations, INGOs/NGOs in the area of communication and report writing.
• Developing country work experience and/or familiarity with emergency is considered an asset.
• Fluency in English and Arabic are required.

Contract

This is a NO-2 contract. This kind of contract is known as National Professional Officers. It is normally only for nationals. It's a staff contract. More about NO-2 contracts.

UNICEF works in some of the world’s toughest places, to reach the world’s most disadvantaged children. To save their lives. To defend their rights. To help them fulfill their potential.

Across 190 countries and territories, we work for every child, everywhere, every day, to build a better world for everyone.

And we never give up.

For every child, LOVE

Since 2011, UNICEF Libya Country Office has been working closely with donors, partners, and the government to support basic service provision, to build a protective environment for children, and to contribute to evidence generation and evidence-based policy dialogue. Gender, youth, and children on the move are critical cross-cutting priorities. UNICEF has Annual Work Plans signed with relevant line ministries to ensure collaboration with government counterparts. UNICEF has also provided humanitarian assistance to the most vulnerable people in Libya, in line with the Humanitarian Response Plan and the Humanitarian Action for Children.

UNICEF programmes are generously funded by multiple donors. In order to ensure timely and quality reporting to the donors and other stakeholders, UNICEF will strengthen its internal capacity for reporting by hiring a national reports officer at NOB level

How can you make a difference?

Under the strategic guidance of the UNICEF Representative, in close collaboration with the Deputy Representative, and the direct supervision of the Donor Relations Specialist, the Reports Officer will coordinate the preparation of donor updates and donor reports, ensuring the Country Office’s reporting obligations are met, and that the quality of reports is improved. The Reports Officer will also support the broader donor relations and partnerships function. Main responsibilities will include:

1. Ensure timely submission of high-quality donor reports and updates including:
   1. Update, maintain, and disseminate all information on donor and programme reporting requirements through a system for tracking reports. Ensure that programme sections are informed of these requirements and follow up as required. Maintain essential contacts with programme sections at UNICEF country office to facilitate timely and accurate information flow.
   2. Work with programme and other staff to ensure the quality of donor reports including background situation, overall UNICEF experience in relevant sector, objectives of specific donor contribution, target groups, results, constraints, appropriate financial statements, including relevant human interest stories, and photography to illustrate UNICEF supported activities supported by the specific donor. Work with programme staff to address any donor feedback on the reports.
   3. Work with the Donor Relations Specialist and the programme staff to respond to ad hoc requests for information from donors.
2. Support the Representative and Donor Relations Specialist in the dissemination of UNICEF reports, including the annual humanitarian report, situation reports, and others.
3. Manage office information and institutional memory vis-a -vis donor reports through maintaining a coherent and central system for filing reports and proposal submissions.
4. Update and maintain guidance and Standard Operating Procedures (SOPs) of donor reporting, based on global guidance and country needs. Contributes to the quality of different management documents.
5. Organize trainings to improve staff capacity on donor reporting and knowledge management.
6. Broadly support donor relations through contributing to project proposals, donor briefing notes and information sheets, background information materials for visits of donors, and donor amendment work processes.
7. Any other tasks requested by the Donor Relations Specialist and/or the Representative’s office to support reporting and donor relations.

To qualify as an advocate for every child you will have…

• A Bachelor’s degree in Social Sciences, Public Administration, Communication or a related field.
• A minimum of two years of progressively responsible relevant work experience with the UN, International Organizations, INGOs/NGOs in the area of communication and report writing.
• Developing country work experience and/or familiarity with emergency is considered an asset.
• Fluency in English and Arabic are required.

For every Child, you demonstrate...

UNICEF’s Core Values of Care, Respect, Integrity, Trust and Accountability and Sustainability (CRITAS) underpin everything we do and how we do it. Get acquainted with Our Values Charter: UNICEF Values

UNICEF competencies required for this post are…

(1) Builds and maintains partnerships (2) Demonstrates self-awareness and ethical awareness (3) Drive to achieve results for impact (4) Innovates and embraces change (5) Manages ambiguity and complexity (6) Thinks and acts strategically (7) Works collaboratively with others.

During the recruitment process, we test candidates following the competency framework. Familiarize yourself with our competency framework and its different levels: competency framework here.

UNICEF is here to serve the world’s most disadvantaged children and our global workforce must reflect the diversity of those children. The UNICEF family is committed to include everyone, irrespective of their race/ethnicity, age, disability, gender identity, sexual orientation, religion, nationality, socio-economic background, or any other personal characteristic. We offer a wide range of benefits to our staff, including paid parental leave, breastfeeding breaks and reasonable accommodation for persons with disabilities. UNICEF strongly encourages the use of flexible working arrangements. UNICEF has a zero-tolerance policy on conduct that is incompatible with the aims and objectives of the United Nations and UNICEF, including sexual exploitation and abuse, sexual harassment, abuse of authority and discrimination. UNICEF is committed to promote the protection and safeguarding of all children. All selected candidates will, therefore, undergo rigorous reference and background checks, and will be expected to adhere to these standards and principles. Background checks will include the verification of academic credential(s) and employment history. Selected candidates may be required to provide additional information to conduct a background check.

Remarks:

• UNICEF only considers educational qualifications obtained from an institution accredited/recognized in the World Higher Education Database (WHED), a list updated by the International Association of Universities (IAU) / United Nations Educational, Scientific and Cultural Organization (UNESCO). The list can be accessed at http://www.whed.net/
• This vacancy is open to internal and external candidates.
• Only shortlisted candidates will be contacted and advance to the next stage of the selection process.
• UNICEF appointments are subject to medical clearance. Issuance of a visa by the host country of the duty station, which will be facilitated by UNICEF, is required for IP positions. Appointments are also subject to inoculation (vaccination) requirements, including against SARS-CoV-2 (Covid). Government employees that are considered for employment with UNICEF are normally required to resign from their government before taking up an assignment with UNICEF. UNICEF reserves the right to withdraw an offer of appointment, without compensation, if a visa or medical clearance is not obtained, or necessary inoculation requirements are not met, within a reasonable period for any reason.

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Potential interview questions

Added 3 years ago - Updated 1 year ago - Source: unicef.org