Reports and partnerships Expert

Volunteering Communications & PR

Overview

Support the implementation of the Country Office’s resource mobilization strategy and donor reporting.

You have:

• Excellent writing skills in English
• Knowledge of Rwanda Donor landscape
• Experience in Writing, submitting proposals and reports to donors
• Skills in communication and Data storytelling
• Decision making on methods of work and prioritization of work.
• Previous experience with UN System and National and International level
• Advanced knowledge in Microsoft Offices including Word, Power Point, etc.
• Certified skills in Communication or Journalism

Contract

This is a UNV National Expert contract. This kind of contract is known as National UN Volunteer. It is normally only for nationals. More about UNV National Expert contracts.

The Rwanda Country Office (RCO) raises approximately USD 12 million annually from public and private donors and increasingly contributes to leveraging funds for the government in social sectors. In an increasingly competitive environment, the RCO needs a full-time professional to maintain its fundraising capacity, diversify its donor base, and maintain good donor relations. The Country Office prepares around 60 donor reports annually and, with the shift of the new Country Programme (CPD 2025-2029) to more upstream work, is likely to have to diversify its donor base.

Under the supervision of the Chief of Planning, Monitoring and Evaluation (PME) and overall guidance of the Deputy Representative, the incumbent will be accountable for supporting the implementation of the Country Office’s resource mobilization strategy and monitoring of UNICEF’s partnerships and donor reporting. The duties and responsibilities detailed below will be accomplished in coordination with the programme sections, the Budget Officer (NO-B), and the Communications, Advocacy and Partnership (CAP) team. The post is crucial to accomplishing the RCO’s significantly increased volume of work in resource mobilization and donor reporting. 1. Quality assurance of proposals and follow up of partnership and resource mobilization efforts • Contribute and support the development of the Country Office Resource Mobilization Strategy and Action Plan. • Conduct preliminary research on potential donors and partnerships, including Natcom, foundations, corporations, and bilateral and multilateral donors, to inform a successful fundraising strategy, plan, and results. • Monitor the implementation of the Resource Mobilization Strategy and Action Plan and prepare monitoring and analysis reports. • Work with relevant programme sections and operations (as required) to prepare high-quality concept notes, funding proposals, and appeals by standardizing formats and contents. This includes setting up initial meetings with potential donors, and gathering information, writing, consolidating, editing concept notes or full-fledged proposals. • Review donor agreements and ensure they are in line with global standards. • Liaise as required internally with HQ divisions on contribution management related tasks in close collaboration with other colleagues, sections and senior management as required. • Undertake analysis and preliminary research on the funding landscape and emerging opportunities under the guidance of the supervisor and senior management. • Maintain a donor proposal database to track fundraising against programme needs. • Update and maintain the Country Office information in the UNISON – the global resource mobilization database. • Maintain relationships with the Headquarters Public Partnership Division (PPD) and Private Fundraising Partnership Division (PFP) and Regional Office Fundraising teams for technical guidance. 2. Quality assurance of donor reports • Oversee the preparation and timely submission of high-quality donor reports in accordance with UNICEF policies, formats and branding standards. • Update and maintain information on all the donor reporting requirements. Maintain a coherent system for tracking reports due to donors. Ensure Programme Section Chiefs are updated on these requirements and follow up as required. • Coordinate inputs from relevant sections in the compilation of narrative and financial inputs for high-quality timely donor reporting. • Edit and advise on layout/templates of donor reports, financial reports and communication and visibility materials. • Upload submitted donor reports to the system as applicable and maintain the office’s electronic archive of them. • Maintain the templates, checklists and tools of the office related to donor relations up to date. • Monitor the multisectoral and multi-year Grant utilization rate through the Donor Statement by Activity. • Ensure the allocation of funds follows proposal information and donor requirements. • Consolidate rapid situation reports (SitRep) for humanitarian reports during emergencies. • Maintain and update the database/files of donors, partnership agreements, and project documents. • Coordinate with the programme and CAP sections to ensure proper donor visibility, donor visits, and feedback from donors. • Proactively engage with other country offices to exchange best practices, which will inform the RCOs' approaches to donor relations and build an optimal system. • Perform other related duties as assigned by the supervisor to ensure the success of the team, including guiding, training, and coaching short-term staff, including interns and consultants, as needed

☒ Professionalism ☒ Commitment and Motivation ☒ Teamwork and respect for diversity ☒ Commitment to Continuous Learning ☒ Communication ☒ Integrity ☒ Flexibility ☒ Knowledge Sharing ☒ Confidentiality ☒ Planning and Organizing ☒ Self-Management ☒ Organizational Awareness ☒ Conflict Management ☒ Working in Teams

• Excellent writing skills in English • Knowledge of Rwanda Donor landscape • Experience in Writing, submitting proposals and reports to donors • Skills in communication and Data storytelling, • Decision making on methods of work and prioritization of work. • Previous experience with UN System and National and International level • Advanced knowledge in Microsoft Offices including Word, Power Point, etc… • Certified skills in Communication or Journalism

Kigali, the capital of Rwanda, has experienced remarkable rejuvenation and stability, evident upon arrival in the city. While motorcycle taxis are the fastest mode of transport, they're not recommended without your own helmet, though some provide helmets. Standard taxis, marked with yellow stripes, are another option, with many operated by Kigali Taxi Service or Kigali Airport Taxis. Public transportation is affordable and efficient, with new and well-maintained buses available, and prepaid cards can be purchased at bus stations. Rental cars are also available due to significant investment in infrastructure, leading to minimal congestion. Accommodations in Kigali are readily available and meet relevant standards, with recreational facilities like swimming pools also accessible. Shopping options include various shops and markets offering essential items, imported goods, home furnishings, electrical appliances, and vehicle spare parts. The city boasts both public and private health facilities, such as King Faisal Hospital and Legacy Clinic, equipped to handle emergencies and affiliated with CIGNA insurance. Kigali is considered exceptionally safe, with emergency numbers like 999 for police, 111 for fire fighters, and 112 for general emergencies, and 113 for traffic accidents.

For volunteers, the UNV Programme offers monthly living allowance covering basic needs like housing, utilities, transportation, and communication. The purpose of the allowances and entitlements paid to UN Volunteers is to enable UN Volunteers to sustain a secure standard of living at the duty stations in line with United Nations standards without incurring personal costs.

The allowances are in no way to be understood as compensation, reward, or salary in exchange for the UN Volunteer’s service.

UNICEF offers reasonable accommodation for UN Volunteers with disabilities. This may include, for example, accessible software, travel assistance for missions or personal attendants. It is encouraged to disclose one’s disability during job application for reasonable accommodation during the recruitment process and afterwards during the assignment.

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Potential interview questions

Added 1 year ago - Updated 1 year ago - Source: unv.org