Reporting Specialist

Organizational Setting

This position is located in FAO Pakistan, based in Islamabad. The main aim of the FAO country offices, which are headed by an FAO Representative, is to assist governments to develop policies, programmes and projects to achieve food security and to reduce hunger and malnutrition, to help develop the agricultural, fisheries and forestry sectors and to use their environmental and natural resources in a sustainable manner.

The following position is SB4-SC8

Reporting Lines

Under the overall supervision of FAO Representative in Pakistan (FAOR), the incumbent will report to the Head of Knowledge Management/Monitoring and Evaluation Officer Islamabad and will undertake the following tasks and responsibilities:

Technical Focus

Cooperate Reporting (CAR, UNInfo, quarterly, bi-annual & annual, MEAL reports and terminal reports) and drafting and finalising concept notes and background information collection for new proposals. Ensuring quality assurance in reviewing and editing of the technical reports, specifically Donor reporting and Compliance.

Tasks and responsibilities

• Assist provincial offices (including provincial head and project coordinators/managers) in the production of progress reports (monthly, quarterly, interim, annual, and final project reports) of projects. • Provide quality assurance support to project managers in reviewing, editing, and providing feedback on the project reports. • Generate high-quality analytical reports based on project data, highlighting key achievements, challenges, and recommendations. • Ensure reports align with organizational objectives and donor and Government requirements. • Stay updated on donor and Government compliance rules and regulations, ensuring that all reporting is in line with donor expectations. • Collaborate with the finance and program teams to ensure compliance in financial reporting. • Coordinate with project managers/coordinators and programme and MEAL teams in gathering information and data for reporting purposes. • Maintain clear and effective communication channels with project staff to facilitate reporting. • Develop and maintain a reporting schedule for different projects, ensuring that deadlines are met. • Provide regular updates to project managers on reporting timelines and requirements. • Conduct field visits and regular monitoring activities to assess project progress and ensure activities are on track. • Identify and report any deviations from project plans and recommend corrective actions. • Ensure the accuracy, completeness, and consistency of reported data from project staff. • Ensure quality of MEAL technical studies reports (baseline, impact assessments/evaluations) and integrate MEAL data/information into progress and corporate reports. • Screen and cross-check internal and external reports, situational reports, information and policy briefs and material for accuracy and consistency. • Maintain essential contacts with program/project sections/MEAL team at FAO country office to facilitate timely and accurate information flow. • Act as focal person in planning, monitoring, and reporting of One UN Programme in Pakistan (OP-III/UNSDF) and update UN corporate systems including UNINFO. • Coordinate and finalize the Country Annual Report (CAR). • Any other tasks assigned by the supervisor of the FAOR.

CANDIDATES WILL BE ASSESSED AGAINST THE FOLLOWING

Minimum Requirements

• Advanced University degree in relevant field including agriculture, agriculture economics, rural development, development/social studies or any related area. • At least eight (8) years of progressively responsible work experience in international development in programme management, report writing, in a related field. • Working knowledge of the English language • National of Pakistan

FAO Core Competencies

• Results Focus • Teamwork • Communication • Building Effective Relationships • Knowledge Sharing and Continuous Improvement

Technical/Functional Skills

• Ability to work in multi-disciplinary and multi-cultural teams • Experience in project reporting. • Experience in UN settings would be considered a distinct asset. • Understanding of the purpose and functions of technical programmes, operational guidelines and programme/project management procedures, preferably those adopted by the United Nations or FAO would be considered an added asset. • Knowledge of MEAL concepts and practices. • Knowledge of United Nations and International Organizations’ administrative policies and procedures. • Willingness to travel • Ability to work independently, with initiative and minimal supervision • Good knowledge of communication and documentation standards • Continue to seek new, innovative and improved methods and systems for accomplishing the work assigned.

ADDITIONAL INFORMATION

• FAO does not charge a fee at any stage of the recruitment process (application, interview meeting, processing)
• Applications received after the closing date will not be accepted
• Please note that FAO only considers higher educational qualifications obtained from an institution accredited/recognized in the World Higher Education Database (WHED), a list updated by the International Association of Universities (IAU) / United Nations Educational, Scientific and Cultural Organization (UNESCO). The list can be accessed at http://www.whed.net/
• For additional employment opportunities visit the FAO employment website: http://www.fao.org/employment/home/en/
• Appointment will be subject to certification that the candidate is medically fit for appointment, accreditation, any residency or visa requirements, and security clearances.