Reporting Specialist

Contract

This is a IICA-2 contract. This kind of contract is known as International Individual Contractor Agreements. It is normally internationally recruited only. It's an external contract. It usually requires 5 years of experience, depending on education. More about IICA-2 contracts.

Background Information - FG

Finance Group

The purpose of the Finance Group is to lead and develop the organization’s finance strategy and practice. The core functions of the Finance Group are to:

a. Articulate finance policies and processes; enable operationalization and managerial oversight through appropriate systems and reports; provide corporate advice and guidance; and strengthen the knowledge, skills and career development of finance practitioners.

b. Steward the resources of the organization, ensuring cost recovery and accurate financial reporting to partners; maintain appropriate controls and integrity of financial management in accordance with relevant international standards; enable prudent management and growth of financial assets; and build an informed and shared management engagement on financial issues in support of the organization’s business strategy.

c. Identify and develop opportunities for the provision of financial management services for partners and ensure appropriate modalities for service delivery.

The Finance Group (FG) is a critical and strategic business function in UNOPS and serves as an authoritative and integrated partner in the organization on strategic financial planning and budgeting, business strategy and practices, financial analysis and risk assessment, financial management services and long term organisational treasury and investments. As the steward of resources of a self-financing UN entity, FG is accountable for timely cost recovery and reporting to partners, maintaining the integrity and transparency of financial management of resources in accordance with the highest standards of ethics and organisational/international accountability framework and the accurate and transparent financial reporting to governing bodies, clients, partners and stakeholders.

The Reporting Specialist reports to the Head of Financial Performance Management and Reporting who provides broad supervision and guidance. The role is responsible for promoting credible and useful results monitoring and reporting. The role is also responsible for contributing to UNOPS corporate reporting on results and performance management, and for enhancing the ability of UNOPS to generate business intelligence on its portfolio.

Functional Responsibilities

Summary of functions:

1. Results analysis and reporting
2. Performance management support
3. Knowledge management and innovation

Results analysis and reporting:

• Support the Team Lead on all aspects of UNOPS results reporting, including guidance, stakeholder engagement, data collection and enrichment, quality assurance and analysis for contributing to the preparation of the annual report of the Executive Director to the Executive Board.
• Contribute to the development and improvement of systems for results monitoring and reporting.
• Prepare analysis, reporting and dashboards on UNOPS portfolio, including for internal and external stakeholders such as the UN Chief Executives Board
• Prepare substantive contributions to UNOPS strategic plan and associated Midterm Review in the area of results reporting.

• Prepare quantitative and qualitative analysis to support senior management decision making.

  Performance management support:

• Support the Team Lead in preparing and improving UNOPS Quarterly Business Review, including providing input on performance discussions between Regional and HQ Directors and the Executive Office, and suggesting further improvement and integration of organisational planning and review processes.

• Enhance and maintain forecasting reporting functionality with a view to promoting accurate, timely, and complete forecasting, as well as reliable and credible multi-year scenarios for UNOPS financial outlook.

• Serve as the custodian of financial key performance indicators related to signed engagements with partners

• Support senior management decision making by providing quality analysis of UNOPS performance, financial- and non-financial, and suggesting appropriate recommendations.

  Knowledge management and innovation:

• Lead/organise training events and design/set training agenda to build capacity of stakeholders on forecasting, results management, analysis and reporting.

• Contribute to the development of internal capacity across the organization in terms of forecasting results monitoring and reporting.
• Monitor and evaluate policies, procedures, methods, tools and associated systems to ensure its utility, applicability and efficacy.
• Recommend, set and/or develop new policies and procedures and introduce innovation and best practices in business operations to enhance services.
• Review processes to maximise the benefits of management information systems for enhanced efficiency and organisational/management monitoring, oversight and reporting.

Competencies

Develops and implements sustainable business strategies, thinks long term and externally in order to positively shape the organization. Anticipates and perceives the impact and implications of future decisions and activities on other parts of the organization. Treats all individuals with respect; responds sensitively to differences and encourages others to do the same. Upholds organizational and ethical norms. Maintains high standards of trustworthiness. Role model for diversity and inclusion.

Acts as a positive role model contributing to the team spirit. Collaborates and supports the development of others. Demonstrates understanding of the impact of own role on all partners and always puts the end beneficiary first. Builds and maintains strong external relationships and is a competent partner for others (if relevant to the role). Efficiently establishes an appropriate course of action for self and/or others to accomplish a goal. Actions lead to total task accomplishment through concern for quality in all areas. Sees opportunities and takes the initiative to act on them. Understands that responsible use of resources maximizes our impact on our beneficiaries. Open to change and flexible in a fast paced environment. Effectively adapts own approach to suit changing circumstances or requirements. Reflects on experiences and modifies own behavior. Performance is consistent, even under pressure. Always pursues continuous improvements. Evaluates data and courses of action to reach logical, pragmatic decisions. Takes an unbiased, rational approach with calculated risks. Applies innovation and creativity to problem-solving. Expresses ideas or facts in a clear, concise and open manner. Communication indicates a consideration for the feelings and needs of others. Actively listens and proactively shares knowledge. Handles conflict effectively, by overcoming differences of opinion and finding common ground.

Education/Experience/Language requirements

Education: - A Masters degree in finance, accounting, business administration, economics or other related financial field is required. - A combination of a first level University degree and a professional license in finance or related field plus additional work experience may be accepted in lieu of the Master degree

Experience: - A minimum of 5 years of experience in financial analysis and results reporting in a large international organisation or business corporation is required. - Knowledge of, and experience with Google Suite work space (Docs, Slides and Sheets), as well as experience in handling web-based management systems is strongly desirable. - Experience in stakeholder interaction will be a strong asset - Experience with business intelligence tools is an asset. - Experience in UN system organisations is an asset.

Language Requirements: - Full working knowledge of English. - Knowledge of another official UN language is an asset.

• A combination of a first level University degree or a professional licence in finance or related field plus additional work experience may be accepted in lieu of the Master degree

• A combination of a first level University degree or a professional licence in finance or related field plus additional work experience may be accepted in lieu of the Master degree

• A combination of a first level University degree or a professional licence in finance or related field plus additional work experience may be accepted in lieu of the Master degree

• A combination of a first level University degree or a professional licence in finance or related field plus additional work experience may be accepted in lieu of the Master degree

• A combination of a first level University degree or a professional licence in finance or related field plus additional work experience may be accepted in lieu of the Master degree

Contract type, level and duration

Contract type: ICA Contract level: I-ICA 2 Contract duration: Open-ended, subject to organizational requirements, availability of funds and satisfactory performance.

For more details about the ICA contractual modality, please follow this link: https://www.unops.org/english/Opportunities/job-opportunities/what-we-offer/Pages/Individual-Contractor-Agreements.aspx

Additional Considerations

• Please note that the closing date is midnight Copenhagen time
• Applications received after the closing date will not be considered.
• Only those candidates that are short-listed for interviews will be notified.
• Qualified female candidates are strongly encouraged to apply.
• UNOPS seeks to reasonably accommodate candidates with special needs, upon request.
• Work life harmonization - UNOPS values its people and recognizes the importance of balancing professional and personal demands. We have a progressive policy on work-life harmonization and offer several flexible working options. This policy applies to UNOPS personnel on all contract types
• For staff positions only, UNOPS reserves the right to appoint a candidate at a lower level than the advertised level of the post
• For retainer contracts, you must complete a few Mandatory Courses (around 4 hours) in your own time, before providing services to UNOPS.
• The incumbent is responsible to abide by security policies, administrative instructions, plans and procedures of the UN Security Management System and that of UNOPS.

It is the policy of UNOPS to conduct background checks on all potential recruits/interns. Recruitment/internship in UNOPS is contingent on the results of such checks.

Background Information - UNOPS

UNOPS is an operational arm of the United Nations, supporting the successful implementation of its partners’ peacebuilding, humanitarian and development projects around the world. Our mission is to help people build better lives and countries achieve sustainable development.

UNOPS areas of expertise cover infrastructure, procurement, project management, financial management and human resources.

Working with us

UNOPS offers short- and long-term work opportunities in diverse and challenging environments across the globe. We are looking for creative, results-focused professionals with skills in a range of disciplines.

Diversity

With over 4,000 UNOPS personnel and approximately 7,000 personnel recruited on behalf of UNOPS partners spread across 80 countries, our workforce represents a wide range of nationalities and cultures. We promote a balanced, diverse workforce — a strength that helps us better understand and address our partners’ needs, and continually strive to improve our gender balance through initiatives and policies that encourage recruitment of qualified female candidates.

Work life harmonization

UNOPS values its people and recognizes the importance of balancing professional and personal demands.