Reporting & Coordination Officer
Application deadline 4 months ago: Friday 2 Sep 2022 at 00:00 UTCOpen application form
This is a UNV International Specialist contract. This kind of contract is known as International UN Volunteer. It is normally internationally recruited only. More about UNV International Specialist contracts.
• Support is provided to the Office of the Chief of Staff in the coordination of meetings,
prepare briefing files, and provide follow up action for activities that support the smooth
running of the Office, including by liaising with relevant mission components;
• Reporting by the Office of the Chief of Staff is timely, and the Chief of Staff is kept well in-
formed on all matters requiring his/her personal attention and appropriate follow-up is
ensured; • Correspondence, code cables and other documents are processed in a timely manner and the highest quality of outgoing documents is ensured; • Successful contribution to any other activities undertaken by Office of the Chief of Staff, including the preparation of high-quality summaries, background papers, and other reports as required as well as support to the preparation and coordination of official visits to MNUSMA. • Support is provided to the coordination within MINUSMA on issues related to regional offices;
Under overall supervision of the Chief of Staff, the UN Volunteer will undertake the following tasks: • Coordinate with the different Mission components, field offices and the UN Country Team to have a consistent flow of information to facilitate reporting requirements; • Support the preparation and coordination of official visits to MINUSMA in liaison with relevant mission components; • Verifying and de-conflicting information with originators at Mission HQ and in the field as well as with UN HQ in New York; • Edit and ensure the quality of outgoing documents submitted for the Chief of Staff’s review and approval; • Prepare correspondence, code cables, notes, memoranda and prepare responses to queries on behalf of the Chief of Staff; • Provide substantive and practical support to the Office of the Chief of Staff in ensuring proper coordination between the regional offices and the Mission’s HQ including by guaranteeing timely and accurate communication flow between the field offices and HQ; • Compile, review and analyse information in order to facilitate the drafting of various strategic documents and plan of actions; • Participate, as required, to planning processes to ensure the inclusion of efficient reporting mechanisms and procedures; • Prepare and/or contribute to summaries and analytical reports including, but not limited to, situation reports; briefing notes; background papers; updates as well as talking points as required; • Keep the Chief of Staff informed on all matters requiring his personal attention, assist in formulating options as to how those matters might be handled, and ensure appropriate follow-up as directed; Perform other relevant duties as requested by the Chief of Staff; • When working with national personnel or (non-)governmental counterparts, the Volunteer is strongly encouraged to set aside dedicated time for training, coaching, mentoring and capacity development.
• Integrity and professionalism: demonstrated expertise in area of specialty and ability to apply good judgment; high degree of autonomy, personal initiative and ability to take owner-hip; willingness to accept wide responsibilities and ability to work independently under established procedures in a politically sensitive environment, while exercising discretion, impartiality and neutrality; ability to manage information objectively, accurately and confidentially; responsive and client-oriented. • Accountability: mature and responsible; ability to operate in compliance with organizational rules and regulations. • Commitment to continuous learning: initiative and willingness to learn new skills and stay abreast of new developments in area of expertise; ability to adapt to changes in work environment. • Planning and organizing: effective organizational and problem-solving skills and ability to manage a large volume of work in an efficient and timely manner; ability to establish priorities and to plan, coordinate and monitor (own) work; ability to work under pressure, with conflicting deadlines, and to handle multiple concurrent projects/activities. • Teamwork and respect for diversity: ability to operate effectively across organizational boundaries; ability to establish and maintain effective partnerships and harmonious working relations in a multi-cultural, multi-ethnic environment with sensitivity and respect for diversity and gender; • Communication: proven interpersonal skills; good spoken and written communication skills, including ability to prepare clear and concise reports; ability to conduct presentations, articulate options and positions concisely; ability to make and defend recommendations; ability to communicate and empathize with staff (including national staff), military personnel, volunteers, counterparts and local interlocutors coming from very diverse back-grounds; ability to maintain composure and remain helpful towards the staff, but objective, without showing personal interest; capacity to transfer information and knowledge to a wide range of different target groups; • Flexibility, adaptability, and ability and willingness to operate independently in austere, remote and potentially hazardous environments for protracted periods, involving physical hardship and little comfort, and including possible extensive travel within the area of operations; willingness to transfer to other duty stations within area of operations as may be necessary; • Genuine commitment towards the principles of voluntary engagement, which includes solidarity, compassion, reciprocity and self-reliance; and commitment towards the UN core values.
International Relations, Peace and Security, Political Analysis and Reporting, Project/Programme Management or related matters Proficient in Microsoft Office applications (Word, Excel, etc)
Bamako is a non-family duty station with a difficult security and working environment. Mali is a non-family duty station. Living conditions are acceptable in Bamako, but security instructions need to be strictly complied with. Adequate housing is available for rent at US$ 500-1500 per month. The national currency is the Franc CFA (April 2020 exchange rate was 1 US$ = 630 FCFA). Visa credit cards are accepted in some hotels and larger shops. Mali is a country prone to malaria, so mosquito nets are highly recommended. Basic medicines are available from pharmacies, but provision needs to be made for specialized medication. Security recommendations from the UN Department of Safety and Security (UNDSS) must be followed by all UN Staff in the course of their assignments in Mali.