Reporting and Coordination Officer

Contract

This is a UNV International Specialist contract. This kind of contract is known as International UN Volunteer. It is normally internationally recruited only. More about UNV International Specialist contracts.

• Daily situation reports and PPP covering Mission wide events and activities are drafted and compiled. • Contribution to ad hoc reports for the Special Representative of the Secretary General (SRSG) ensured; • Contribution to information flow internally and externally with partners as appropriate, such as the Senior Management Group, and members of the civil-military coordination, provided; • Distribution of various technical reports (e.g. military, police updates, mine action, DDR, etc.) to relevant offices, sections or divisions ensured; • Information from the relevant UN Country Team actors received and compiled; • Contribution to the planning, coordination and reporting of joint field missions or medical evacuation provided.

Under the direct supervision of the Head of Office (in the regions) or the Deputy Chief JOC, and the overall responsibility of the Chief JOC (in Bamako), the UN Volunteer will undertake the following tasks: • Collect and verify all the information coming from the different sources/sections including political, civil affairs, military, police, security, rule of law, administration, logistics, DDR, mine action, electoral affairs, gender, child protection, humanitarian, development and human rights and incorporate them into daily reports and Power Point presentations that are distributed either mission-wide or strictly to Senior Mission Leadership including UN Headquarters in NY to maintain the continuous situational awareness of the Mission. • Monitor actions taken by intergovernmental groups, UN organizations, government and nongovernmental organizations, collating and disseminating information of immediate operational interest; • Engage in the drafting and verification processes associated with the production of the integrated daily reports (SitReps) and adhoc Code Cables addressing current operations, as well as official emails; • Draft and release approved Flash Reports and related updates on significant developments affecting UN assets, staff or Mission mandate ; • Ensures the distribution of various technical reports (e.g. military, police updates, mine action, DDR, etc. to relevant offices, sections or divisions; • Maintain the statistical data base of fatalities and casualties resulting from attacks or security incidents and be able respond to any queries regarding these figures • Visualisation of data through power point presentations or other Business tools such as the Power BI • Receive/collect information from the relevant UN Country Team; • Cultivate and maintain collaborative exchanges with Regional JOCs and JOC in Bamako ensuring to be well informed and responsive; • Assist, plan, coordinate and report on joint field missions and medical evacuations. • Support the facilitation/coordination of integrated operations of different mission’s components and other actors. • The Position may require week-end and overnight duty.

• Integrity and professionalism: demonstrated expertise in area of specialty and ability to apply good judgment; high degree of autonomy, personal initiative and ability to take owner-ship; willingness to accept wide responsibilities and ability to work independently under established procedures in a politically sensitive environment, while exercising discretion, impartiality and neutrality; ability to manage information objectively, accurately and confidentially; responsive and client-oriented. • Accountability: mature and responsible; ability to operate in compliance with organizational rules and regulations. • Commitment to continuous learning: initiative and willingness to learn new skills and stay abreast of new developments in area of expertise; ability to adapt to changes in work environment. • Planning and organizing: effective organizational and problem-solving skills and ability to manage a large volume of work in an efficient and timely manner; ability to establish priorities and to plan, coordinate and monitor (own) work; ability to work under pressure, with conflicting deadlines, and to handle multiple concurrent projects/activities. • Teamwork and respect for diversity: ability to operate effectively across organizational boundaries; ability to establish and maintain effective partnerships and harmonious working relations in a multi-cultural, multi-ethnic environment with sensitivity and respect for diversity and gender;

A minimum of three (3) years of progressively responsible experience in field or headquarters operations; joint operations centre direct experience (UN, peacekeeping, military, foreign affairs, etc); Experience in coordination, facilitation, advice and reporting; Excellent knowledge and experience in Power point presentation and visualization of data Knowledge of management applications, such as word processors, databases and presentation as well as other electronic media; Have affinity with or interest in humanitarian relief, post-conflict situations, volunteerism as a mechanism for durable development, and the UN System; Sound security awareness.

Bamako is a non-family duty station with a difficult security and working environment. Mali is a non-family duty station. Living conditions are acceptable in Bamako, but security instructions need to be strictly complied with. Adequate housing is available for rent at US$ 500-1500 per month. The national currency is the Franc CFA (April 2020 exchange rate was 1 US$ = 545 FCFA). Visa credit cards are accepted in some hotels and larger shops. Mali is a country prone to malaria, so mosquito nets are highly recommended. Basic medicines are available from pharmacies, but provision needs to be made for specialized medication. Security recommendations from the UN Department of Safety and Security (UNDSS) must be followed by all UN Staff in the course of their assignments in Mali. For the sake of rewarding experience, UN volunteers in MINUSMA carry out their duties with flexibility, commitment, and a willingness to live and work in challenging conditions including heat and limited water and electricity supply.