Registry and Records Assistant

Volunteering Admin Communications & PR

Overview

Provide administrative support and maintain records effectively.

You have:

• Experience in Administration, Secretariat, or other relevant areas at the national and/or international level.
• Excellent interpersonal skills.
• Ability to work effectively in a multicultural team of international and national personnel.
• Proficiency in MS Office.
• Ability to work with minimum supervision.
• Affinity with or interest in children's rights volunteerism as a mechanism for durable development, and the UN System.

Contract

This is a UNV National Youth contract. This kind of contract is known as National UN Volunteer. It is normally only for nationals. More about UNV National Youth contracts.

The fundamental mission of UNICEF is to promote the rights of every child, everywhere, in everything the organization does — in programs, in advocacy and in operations. The equity strategy, emphasizing the most disadvantaged and excluded children and families, translates this commitment to children’s rights into action. For UNICEF, equity means that all children have an opportunity to survive, develop and reach their full potential, without discrimination, bias or favouritism. To the degree that any child has an unequal chance in life — in its social, political, economic, civic and cultural dimensions — her or his rights are violated. There is growing evidence that investing in the health, education, hygiene/sanitation and protection of a society’s most disadvantaged citizens — addressing inequity — not only will give all children the opportunity to fulfil their potential but also will lead to sustained growth and stability of countries. This is why the focus on equity is so vital. It accelerates progress towards realizing the human rights of all children, which is the universal mandate of UNICEF, as outlined by the Convention on the Rights of the Child, while also supporting the equitable development of nations.

• Receive external telephone calls and transfer to the respective staff. • Online registration of all incoming and outgoing correspondence. • Receiving and guiding visitors. • Prepare outgoing UN Pouch and arrange delivery to UNDP. • Follow-up with UNDP for the incoming Pouch, arrange collection. Open the bag, separate, register and distribute accordingly. • Keep a record of all invoices received from EDM, Water supply and drinking water and ensure, payment is made through POS within the deadline. Keep confirmation of payment. • Keep online registration of all invoices received, scan and send to the respective sections and deliver the original to the Finance Section. • Maintain record & contact with Express Mail Services and arrange for parcels delivery. • Provide support to Admin Unit especially in organizing all internal staff meetings with respective, catering, as well as reposition of the catering. • Provide support to Finance Unit on VAT process, when requested. • Provide Admin support in receiving, keep stock control of PPE’s and distribution as needed. • Provide overall support to the Admin Unit as required.

• Accountability • Adaptability and flexibility • Judgement and decision-making • Planning and organising

the national and/or international level in Administration, Secretariate, or other relevant areas; • Excellent interpersonal skills; • Ability to work effectively in a multicultural team of international and national personnel; • Proficiency in MS Office; • Ability to work with minimum supervision; •Have affinity with or interest in children's rights volunteerism as a mechanism for durable development, and the UN System;

As this is a national UN Volunteer assignment, the UN Volunteer will be responsible for arranging his/her own housing and other living essentials. This position is based in Maputo. National UN Volunteers are part of the malicious insurance plan. National UN Volunteers are expected to be culturally sensitive and adjust to the prevailing culture and traditions.

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Potential interview questions

Added 1 year ago - Updated 1 year ago - Source: unv.org