Registration and Data Management Associate

Overview

Provide technical support to the government for registration and data management.

You have:

• Experience of working with UNHCR systems for registration, data management and data protection.
• 2 years relevant experience with Bachelor or equivalent or higher.
• Training in basic principles of international protection.
• Thorough understanding of UNHCR's protection mandate and core mission.
• Experience of liaising with government entities and/or the Data Management community.

Deadline for Applications

December 31, 2025Hardship Level (not applicable for home-based)

BFamily Type (not applicable for home-based)

FamilyStaff Member / Affiliate Type

UNOPS LICA6Target Start Date

2026-02-01Terms of Reference

Registration and Data Management Associate

1. General Background

The transfer of registration responsibilities to national authorities is currently underway, marking a pivotal shift in how identity management and protection services are delivered. In this evolving context, UNHCR plays a strategic role in guiding and supporting the process to ensure continuity, uphold quality standards, and safeguard data security. As of 31 October 2025, Benin counts 16,756 refugees and 12,662 asylum-seekers, emphasizing the importance of capacity-building and underscoring the critical importance of a smooth and secure transition. The incumbent will serve as the technical focal point to support the transition to a government-managed registration system. He/she ensures that UNHCR standards are upheld, data remains accurate, and systems are secure. This role is essential for maintaining stakeholder confidence and safeguarding the protection of persons of concern.

2. Purpose and Scope of Assignment

Overall Responsibilities In Benin, UNHCR supports the Government in strengthening registration and data management systems to ensure the protection of refugees and asylum-seekers. This role enhances national capacity, improves data integrity, and ensures compliance with international standards.

1. Provide strategic guidance and technical support to the Government, to ensure compliance with UNHCR standards and SOPs.
2. Build national capacity through training and mentoring on registration tools and best practices.
3. Manage and safeguard data systems, ensuring accuracy, consistency, and security of information.

4. Coordinate with authorities, partners, and UNHCR teams to maintain operational integrity and efficiency. Detailed Responsibilities

5. Strategic Support: Advise and assist authorities in implementing SOPs and international registration standards.

6. Capacity Building: Train government teams on tools (proGres v4, BIMS) and best practices.
7. Data Management: Oversee data quality, consistency, and security; produce reliable statistical reports for planning purposes.
8. Technical Administration: Ensure maintenance and security of servers and databases (if applicable).
9. Coordination: Act as a liaison between UNHCR, authorities, and partners to guarantee process integrity and operational efficiency.

10. Analysis and Reporting: Identify needs, anticipate risks, and provide recommendations to improve systems and procedures.

11. Monitoring and Progress Controls

The incumbent provides strong and timely technical guidance to the government partner to facilitate the use of registration and identity management tools, while ensuring data integrity and quality

4. Qualifications and Experience

a. Education (Level and area of required and/or preferred education)

Information Technology Data Analysis, Data Science, Economics, Mathematics, Statistics, Social Science or other relevant field.

b. Work Experience For G6 - 3 years relevant experience with High School Diploma; or 2 years relevant work experience with Bachelor or equivalent or higher

Essential Experience of working with UNHCR systems for registration, data management and data protection. Experience of liaising with government entities and/or the Data Management community. Thorough understanding of UNHCR's protection mandate and core mission.

(Highly) Desirable Training in basic principles of international protection. Drafting Standard Operating Procedure. Experience and Background in international protection Experience with another UN agency or partner.

c. Skills DM-Database Management IT-Computer Literacy PG-UNHCR's Programmes DM-ArcGIS (Geographic Information System) TR-Training/Coaching/Facilitation MS-Data Collection and Analysis IT-IT Refugee Systems & Applications CL-Programme Management (project formulation, programme cycles and reporting standards) EX-Experience in international organization (United Nations or similar) PR-Experience in Registration

d. Key Competencies

Core Competencies Accountability Communication Organizational Awareness Teamwork & Collaboration Commitment to Continuous Learning Client & Result Orientation

Cross-Functional Competencies Analytical Thinking Innovation and Creativity Technological Awareness

Planning and OrganizingStandard Job Description

Required Languages

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Desired Languages

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Additional Qualifications

Skills

Education

Certifications

Work Experience

Other information

This position doesn't require a functional clearance Remote

No

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Potential interview questions

Added 6 months ago - Updated 5 months ago - Source: unhcr.org