Regional Programme Management Analyst

Contract

This is a LICA Specialist-8 contract. This kind of contract is known as Local Individual Contractor Agreements. It is normally only for nationals. It's an external contract. It usually requires 0 years of experience, depending on education. More about LICA Specialist-8 contracts.

Background Information - Job-specific

Regional Offices are responsible for the setting the strategic direction and positioning of UNOPS programming in the region and for providing technical and strategic leadership, advisory services and operational support to Multi Country Offices (MCOs), Country Offices (COs) and Project Offices (POs) to achieve results.

The Programme Analyst reports to the Regional Director who provides broad supervision and guidance. The role is responsible for providing programme management support to the Regional Director, with particular focus on analysis and planning.

Functional Responsibilities

Functions / Key Results Expected

1. Programme management support
2. Knowledge management

3. Communications and visibility

   Programme Management Support

• Track programme results against targets, alert relevant management if delivery is not on track, compile data and support the management team to prepare for internal and external reports and reviews;
• Prepare and provide support for high quality summary and analytical reports including, but not limited to, project reports, annual reports, situation reports, briefing notes and UN reports;
• Support the internal performance monitoring and regular analytical exercises on UNOPS performance in the region and the overall operational environment;
• Support the ROMA in the review of the Regional Office’s budget, annual review and authorization of expenses;
• Provide support to the Senior Advisor, partnership and planning with regional coordination processes and positioning, and UN common planning and programming processes and the country level;
• Contribute to record and share the ongoing development and implementation of best practices, lessons identified and innovative approaches to improve overall programme performance;
• Support the the Regional Director in coordinating with relevant stakeholders to support aligned and coherent planning and implementation processes;
• Coordinate the preparation of background documents, briefing notes, talking points for meetings of the senior management, and inputs for HQ reports;

• Coordinate high-level visits, including preparations, agenda, and briefing materials.

  Knowledge Management

• Screen and prioritise incoming communications and workflow for the Regional Director, determining necessary actions and follow up;

• Maintain the Regional Director’s work flow by tracking key deadlines, work projects, meetings, liaising across sub teams for input;
• In coordination with the Senior Advisor, Partnerships and Planning, lead on the development and maintenance of the donor database;

• Maintain the records of briefing notes, background materials, talking points, records of meetings and share with relevant colleagues, as relevant to the overall information sharing and knowledge management processes;

  Communication and Visibility

• Support the development of communication strategies from the regional perspective, where relevant, to maximize communication impact and outreach;

• Support the design, coordination and dissemination of public information products and communication activities as well as gather and draft content for communications products and platforms.
• Manage the Regional Twitter account.

Competencies

Treats all individuals with respect; responds sensitively to differences and encourages others to do the same. Upholds organizational and ethical norms. Maintains high standards of trustworthiness. Role model for diversity and inclusion.

Acts as a positive role model contributing to the team spirit. Collaborates and supports the development of others. For people managers only: Acts as positive leadership role model, motivates, directs and inspires others to succeed, utilizing appropriate leadership styles. Demonstrates understanding of the impact of own role on all partners and always puts the end beneficiary first. Builds and maintains strong external relationships and is a competent partner for others (if relevant to the role). Efficiently establishes an appropriate course of action for self and/or others to accomplish a goal. Actions lead to total task accomplishment through concern for quality in all areas. Sees opportunities and takes the initiative to act on them. Understands that responsible use of resources maximizes our impact on our beneficiaries. Open to change and flexible in a fast paced environment. Effectively adapts own approach to suit changing circumstances or requirements. Reflects on experiences and modifies own behavior. Performance is consistent, even under pressure. Always pursues continuous improvements. Evaluates data and courses of action to reach logical, pragmatic decisions. Takes an unbiased, rational approach with calculated risks. Applies innovation and creativity to problem-solving. Expresses ideas or facts in a clear, concise and open manner. Communication indicates a consideration for the feelings and needs of others. Actively listens and proactively shares knowledge. Handles conflict effectively, by overcoming differences of opinion and finding common ground.

Education/Experience/Language requirements

Education: - First-level university degree in Business Administration, Public Administration, Economics, Project Management, Finance or any related field is required; (bachelor’s degree or equivalent) with a minimum of 2 years of relevant experience is required.

Work Experience

• Experience working in administration and coordination, providing support to senior management and organization of high level visits is a requirement.
• Experience in supporting data analysis and reporting is an asset.

• Experience working with the United Nations, international organizations or non-profit organizations is an advantage.

  Language requirements:

• Fluency in English (speaking, reading and writing) is required.

• Fluency in Arabic (speaking, reading and writing) is required.

Contract type, level and duration

Contract type: Local ICA cotractual modality Contract level: LICA Specialist-8 Contract duration:Ongoing ICA – ‘Open-ended, subject to organizational requirements, availability of funds and satisfactory performance.’

For more details about the ICA contractual modality, please follow this link: https://www.unops.org/english/Opportunities/job-opportunities/what-we-offer/Pages/Individual-Contractor-Agreements.aspx

Additional Information

• Please note that UNOPS does not accept unsolicited resumes.
• Applications received after the closing date will not be considered.
• Please note that only shortlisted candidates will be contacted and advance to the next stage of the selection process, which involves various assessments.
• UNOPS embraces diversity and is committed to equal employment opportunity. Our workforce consists of many diverse nationalities, cultures, languages, races, gender identities, sexual orientations, and abilities. UNOPS seeks to sustain and strengthen this diversity to ensure equal opportunities as well as an inclusive working environment for its entire workforce.
• Qualified women and candidates from groups which are underrepresented in the UNOPS workforce are encouraged to apply. These include in particular candidates from racialized and/or indigenous groups, members of minority gender identities and sexual orientations, and people with disabilities.
• We would like to ensure all candidates perform at their best during the assessment process. If you are shortlisted and require additional assistance to complete any assessment, including reasonable accommodation, please inform our human resources team when you receive an invitation.

Terms and Conditions

• For staff positions only, UNOPS reserves the right to appoint a candidate at a lower level than the advertised level of the post.
• For retainer contracts, you must complete a few Mandatory Courses (they take around 4 hours to complete) in your own time, before providing services to UNOPS. For more information on a retainer contract here.
• All UNOPS personnel are responsible for performing their duties in accordance with the UN Charter and UNOPS Policies and Instructions, as well as other relevant accountability frameworks. In addition, all personnel must demonstrate an understanding of the Sustainable Development Goals (SDGs) in a manner consistent with UN core values and the UN Common Agenda.
• It is the policy of UNOPS to conduct background checks on all potential personnel. Recruitment in UNOPS is contingent on the results of such checks.