Contract

This is a P-4 contract. This kind of contract is known as Professional and Director staff. It is normally internationally recruited only. It's a staff contract. It usually requires 7 years of experience, depending on education.

Salary

The salary for this job should be between 136,000 USD and 175,344 USD.

Please keep in mind that the salary displayed here is an estimation by UN Talent based on the location and the type of contract. It may vary depending on the organization. The recruiter should be able to inform you about the exact salary range. In case the job description contains another salary information, please refer to this one.

OBJECTIVES OF THE PROGRAMME

The objective of the Division of Business Operations (BOS) is to support the work of WHO in the European Region through delivery of services within the areas of human resources, finance, contracting and procurement, legal advice, information & communications technology, printing, security, facilities management, fixed assets, conference support, travel, and transport, safeguarding personnel and staff wellness and well-being. As an enabling function, the division enhances the productivity of the health technical programmes and country offices while at the same time overseeing accountability, transparency, and compliance with WHO administrative rules and regulations. The BOS division strives to strengthen the capacity of WHO/Europe to react in an agile way to external and internal changes. The division projects are designed to increase productivity, ensure financial sustainability of the region’s structures, reinforce a client-oriented culture, strengthen country office capacities, and drive strategic initiatives to enhance staff motivation and well-being.

The Procurement Unit plans, coordinates and manages procurement of goods and services, timely and cost-effective provision of medical and non-medical supplies equipment and services, for health collaborative programmes, as well as emergency operations during epidemic, man-made and / or natural disasters.

DESCRIPTION OF DUTIES

To plan, coordinate and manage the procurement, logistics and contracting of good and services of WHO/Europe, while ensuring integrity of the process, efficiency, timeliness, and service to clients. To ensure Procurement team members are engaged and efficient in performing their duties.

Under the supervision of Director, Business Operations Division, the incumbent:

1. Plans and coordinates all procurement, logistics, and contractual services for WHO/Europe on diverse services and commodities such as IT equipment, instruments, vehicles, medicines, building maintenance, office supplies, furniture, etc. Leads the timely and cost-effective provision of essential medical and non-medical supplies, equipment, and services to support the implementation of commitments by WHO to Member States. Manages the Procurement budget within the Business Operations Division. Ensures objectives and priorities are met and on track.
2. Advises and guides managers and staff on procurement services and promotes collaboration to resolve operational procurement issues.
3. Advises WRs and CO staff on local procurement
4. Builds and coordinates a regional procurement network of practitioners and participates in the global procurement network.
5. Executes the agreements on procurement between WHO and other UN/multilateral organizations, Member States or partners.
6. Reviews on an ongoing basis change in the market, development of products; proposes changes to innovative, cost-effective and/or sustainable approaches.
7. Coordinates, supports, and manages the preparation and request for bids for goods and services, evaluation of offers, conduct negotiations as required with counterparties, follow-up on purchase requests placed with the Global Service Center (GSC), execute purchase contracts, review and certify suppliers’ invoices for payment. As required, undertake bidding and contracting of services in the region as required.
8. Oversees, controls, and certifies the overall compliance of procurement operating procedures through the use of the ERP system and other tools; provides procurement status reports, data and statistics in accordance with procurement procedures.
9. Contributes to the establishment of WHO long-term agreements, catalogues, and other mechanisms to increase the efficiency and effectiveness of the regional and country procurement process.
10. Acts as a secretary to the contract review committee in WHO/Europe.
11. Builds a network of external procurement related service providers and vendors to ensure the execution of services for WHO/Europe.
12. Performs all other related duties as assigned

REQUIRED QUALIFICATIONS

Education

Essential: Master’s degree in business management, public administration, or related field relevant to the duties.

Desirable: Professional procurement qualification such as CPSM, CIPS.

Experience

Essential: A minimum of seven years' work experience in progressively responsible functions, at national and international level in procurement services. Experience managing teams in an international, multi-cultural and multi-disciplinary environment

Desirable: Experience in procurement within the UN System or a multilateral organization

Skills

Essential: Thorough knowledge of procurement services and supply operations. Service-oriented, problem solving and analytical skills. Communication and negotiation skills. Ability to manage and prioritize in complex situations. Knowledge of WHO and/or other UN systems in the field or at global level is an asset. Ability to identify and harness one’s emotions and apply them to tasks; and the ability to manage emotions, which includes both regulating one’s own emotions when necessary and helping others to do the same

Very good knowledge of MS Office.

Desirable: Good knowledge in use of an ERP system. Ability to use IT tools to improve workflows, speed of service and reports.

WHO Competencies

Teamwork Respecting and promoting individual and cultural differences Communication Ensuring effective use of resources Producing results

Use of Language Skills

Essential: Expert knowledge of English. Desirable: Intermediate knowledge of French, Russian, German.

REMUNERATION

WHO salaries for staff in the Professional category are calculated in US dollars. The remuneration for the above position comprises an annual base salary starting at USD 77,326 (subject to mandatory deductions for pension contributions and health insurance, as applicable), a variable post adjustment, which reflects the cost of living in a particular duty station, and currently amounts to USD 1347 per month for the duty station indicated above. Other benefits include 30 days of annual leave, allowances for dependent family members, home leave, and an education grant for dependent children.

More information on remuneration for a specific location can be found: https://icsc.un.org/Home/SalaryScales

ADDITIONAL INFORMATION

• This vacancy notice may be used to fill other similar positions at the same grade level

• Only candidates under serious consideration will be contacted.

• A written test may be used as a form of screening.

• In the event that your candidature is retained for an interview, you will be required to provide, in advance, a scanned copy of the degree(s)/diploma(s)/certificate(s) required for this position. WHO only considers higher educational qualifications obtained from an institution accredited/recognized in the World Higher Education Database (WHED), a list updated by the International Association of Universities (IAU)/United Nations Educational, Scientific and Cultural Organization (UNESCO). The list can be accessed through the link: http://www.whed.net/. Some professional certificates may not appear in the WHED and will require individual review.

• Any appointment/extension of appointment is subject to WHO Staff Regulations, Staff Rules and Manual.

• Staff members in other duty stations are encouraged to apply.

• For information on WHO's operations please visit: http://www.who.int.

• WHO is committed to workforce diversity.

• WHO prides itself on a workforce that adheres to the highest ethical and professional standards and that is committed to put the WHO Values Charter into practice.

• WHO has zero tolerance towards sexual exploitation and abuse (SEA), sexual harassment and other types of abusive conduct (i.e., discrimination, abuse of authority and harassment). All members of the WHO workforce have a role to play in promoting a safe and respectful workplace and should report to WHO any actual or suspected cases of SEA, sexual harassment and other types of abusive conduct. To ensure that individuals with a substantiated history of SEA, sexual harassment or other types of abusive conduct are not hired by the Organization, WHO will conduct a background verification of final candidates.

• WHO has a smoke-free environment and does not recruit smokers or users of any form of tobacco.

• WHO has a mobility policy which can be found at the following link: http://www.who.int/employment/en/. Candidates appointed to an international post with WHO are subject to mobility and may be assigned to any activity or duty station of the Organization throughout the world.

• Applications from women and from nationals of non and underrepresented Member States are particularly encouraged.

• *For WHO General Service staff who do not meet the minimum educational qualifications, please see e-Manual III.4.1, para 220.