Regional Grants Manager - Middle East Office

NRC - Norwegian Refugee Council

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Application deadline in 1 day: Wednesday 29 Jun 2022 at 20:59 UTC

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This is a Professional contract, Grade 8 (NRC) contract. More about Professional contract, Grade 8 (NRC) contracts.

Job Purpose

The Regional Grants Manager will contribute to achieving quality programming by closely supporting NRC Whole of Syria (WoS) in ensuring effective grants management. This includes internal and donor compliance requirements, timely and quality grant reporting, revision and review, proposal development, and acting as the focal point for the key mandatory activities under NRC’s Project Cycle Management (PCM). S/he ensures NRC Syria offices are informed of relevant donor compliance regulations and NRC procedures, manages donor and other external reporting, and coordinates grant revisions. The role provides strategic support to Country Office grants units, liaise with key stakeholders inside NRC and externally, if requested. Upon request, the Regional Grants Manager will also support NRC Syria offices respective business development, grants management and grants capacity building.

What you will do:

  • Support the Country Offices equally with shared and non-shared grants as per request and defined within Work Development Plan and Workplan.
  • Ensure regular communication and coordination with both Country Offices Head of Programmes (HoPs) and Grants leads as well as critical interfaces at MERO and Global levels as per NRC standard procedures.
  • Closely liaise with the relevant Business Development interfaces at MERO and Global levels to support both Country Offices in the development of their funding strategies and donors mapping upon request.
  • Lead the process of developing concept notes, proposals and reports (donors and internal reports) in close collaboration with HoPs, Programme Specialists, Programme and Monitoring and Evaluation teams, and Finance to ensure accurate, transparent and timely delivery of narrative and financial documents.
  • Summarize in writing, key reporting and compliance requirements (compliance checklist) including issues to be raised Grant Opening Meetings.
  • Arrange for Grant Opening Meetings within 30 days of the grant being activated and ensure all mandatory internal documents are in place (internal logframe, internal budget, procurement plan, work-plan and M&E matrix). Additionally, schedule progress review meetings and follow up with Country Offices
  • Maintain an overview of all grants, donor requirements, rules and regulations, internal and external deadlines, including filing of grant documents; and ensure continuous updates are received and shared as required.
  • Be familiar with all NRC organisational and donor portfolio compliance requirements and ensure high quality management of grants through meeting of internal KPIs and deadlines.
  • Review donor contracts using NRC checklists, flag any points that might challenge NRC’s procedures and support contract negotiations.
  • Coordinate and consolidate the development of donor reports and revisions/modifications, ensuring consistency between narrative and financial reports and that they meet NRC and donor quality standards.
  • Ensure all key grant documents are available within the Grants department by maintaining a standardized information management/filing systems as well as a correct and up-to-date Grants Tracker and/or on-line systems.
  • Highlight critical financial issues such as under/over spends to finance and budget holders, and follow up in writing when discussed verbally;
  • Comply with all tasks and duties as detailed within the Whole of Syria Grants Management SoPs and in application of relevant Whole of Syria (WoS) Cooperation Agreement and Sharing Principles.
  • Support close out of WoS and regional grants, including project close-out meetings and audit preparation.
  • Responsible of continuously improving internal grant management systems and processes; analysing, and sharing learning from proposal and reporting processes, and compliance with donor rules and regulations.
  • Provide an internal help-desk on donor related issues to support and advise programme colleagues with queries related to compliance to donor rules and regulations, proposal and report writing on grants within portfolio and ensure appropriate donor templates are readily available
  • Work with other departments (i.e. programmes, finance, M&E, Compliance) to ensure all documentation required is ready and available for audits (e.g. vouchers, distribution lists)
  • Upon request of Country Offices and as defined within the annual Work Development Plan, support the capacity building of Grants teams in both Country Offices through training.
  • Contribute to Project Cycle Management (PCM) procedures and usage of the NRC PCM framework in the Country Office and in the regional office, including inclusion of cross-cutting programme elements and M&E structures throughout all stages of the PCM.
  • Oversee and be responsible of mainstreaming protection guidelines in the NRC’s related activities as per NRC’s Protection mainstreaming guidelines and ensure that all breaches/concerns reported are properly resolved.
  • Represent NRC with relevant partners, donors, and coordination bodies (working groups, clusters).

Professional Competencies and Qualifications Required

These are skills, knowledge and experience that are important for effective performance.

  • Bachelor’s degree in a relevant field of study.
  • At least 5 years’ of relevant experience in donor relations and grants management (e.g. with institutional humanitarian and development donors).
  • Proven skills and experience in proposal development, report writing and working with multiple donors.
  • Good understanding of various donor rules and regulations as well as NGO operations and the dynamics of the humanitarian sector.
  • Experience working in complex environments and with displaced populations. Willingness to travel to area offices and work in difficult environment according to travel requirements is required.
  • Holds self-accountable for making decisions, managing resources efficiently, holds the team accountable to deliver on their responsibilities.
  • Good communication, interpersonal, organisational and team working skills.
  • Excellent written and oral communication skills in English
  • Computer proficient particularly in Microsoft Windows Word and Excel.
  • Ability to meet deadlines and work under pressure with limited supervision;
  • Experience in staff capacity building
  • Good cultural awareness and sensitivity.

Behavioural competencies

  • Planning and delivering results
  • Working with people
  • Communicating with impact and respect
  • Analysing
  • Influencing
  • Handling insecure environments

What We Offer

NRC is an equal opportunities employer and aims to have staffing diversity in terms of age, gender, ethnicity, nationality and physical ability.

We offer an opportunity to match your career to a compelling cause and a chance to meet and work with people who are the best in their fields.

Female candidates are strongly encouraged to apply and join our work culture that empowers every employee to share ideas and take responsibility: At NRC we think outside the box. We encourage ideas and give responsibility to all employees at all levels, to help solve the complex issues that we face. You will have many opportunities to be heard and take initiative.

We are also looking for people who share our values:

  • To be dedicated in what we do;
  • To be innovative with our solutions;
  • To act as one unified and inclusive team;
  • To be accountable to the donors that make our work possible; the people we exist to serve, and to each other… the members of our NRC family.

Additional Information:

Duty Station: Amman, Jordan

Duration of contract: Fixed term 6 months full-time.

Grade 8 in NRC's grading structure

Reporting line: Head of Programme Support Unit, MERO

Travel: Up to 40%

All applications should be submitted in English!

This position is open to qualified candidates of all nationalities!

We invite applications from all qualified and interested candidates. Candidates are encouraged to apply by June 29, 2022.

Please ensure you attach copies of your academic and professional certificates.

For further details, you can view a copy of the full JD here.

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