Regional finance coordinator Syria/Iraq (F/H)

Finance & Economy

Description

For more than 40 years, Médecins du Monde, a campaigning medical organisation committed to international solidarity, has been caring for the most vulnerable populations here and abroad. It has continued to bear witness to obstacles that exist in accessing healthcare and has secured sustainable improvements in health-for-all policies.

Those working for this independent organisation do not solely dispense care and treatment but condemn violations of human dignity and rights and fight to improve matters for populations living in precarious situations.

MdM France currently works in 30 countries across all continents to facilitate access to healthcare through 6 political battles:

• Sexual and Reproductive Health Rights
• Migration, Exile, Human Rights and Health
• Harm Reduction
• Environment and Health
• Humanitarian Space
• Healthcare systems and rights

Since the beginning of 2023, based on the operational scale of both missions, and in order to mutualise the resources, MdM-France is reorganizing its set-up by putting a coordination team based in Amman and in charge of the operations in both Irak and Syria.

• In Syria MdM-France is the leading chapter of a consortium which includes MdM-Turkey (Dünya Doktorları Derneği) and MdM-Spain. While the three chapters have been so far operating in Syria independently, they recently formed a consortium. They are responding to the needs of the conflict-affected population by intervening in both government and non-governement controlled areas of Syria - covering the Northwestern, the Northeastern, the Central, and the Soutehrn Governorates of the country. The intervention focuses on supporting (through local partners and health authorities) or directly running primary healthcare centers. It includes a transversal approach on GBV and MHPSS.
• In Iraq, the current program focuses on supporting the local health authorities in providing quality primary healthcare services (including MHPSS and GBV response) and continue to strengthen the capacities of local public health authorities in Kirkuk and Ninewa governorates, to provide quality care and respond to health needs of IDPs, returnees and vulnerable host communities. At present, MdM-France has almost completed the exit strategy from this project.

Job description

Under the hierarchical supervision of the general coordinator and the functional supervision of the finance officer at HQ level, you provide leadership and management necessary to ensure programmatic and operational goals of both Syrian and Iraqi mission through appropriate financial infrastructure and systems.

Strategic financial planning, effective budget and financial management

• Prepare, revise, and maintain the budget of both missions as well as grant proposal budgets
• In case of consortium where MdM-France is lead, consolidate budgets from all partners including MdM chapters
• Support the regional general coordinator on strategic direction of both countries’ funding plan, operating budget, and risks management
• Work with program teams of both countries in preparing and/or revising grant budgets to support new proposals or realignments to ensure adequate coverage of country operating costs and headquarters costs
• Monitor overall budget consumption according to donors’ constraints and update regularly the Budget Follow-Up (BFF) tool on a monthly basis
• Identify and analyze any discrepancy and suggest solutions
• Alert operational staff and line managers to any discrepancies in consumption and financial risks
• Draw up amendments, monitor donor contracts and their consumption

Treasury and accountancy

• Supervise the cash provision and safe management across the different projects / bases
• Assess the needs for the projects for the coming months, compile fund requests from each department to monitor cash flow management and submit it to HQ in good time
• Ensure that payments are made in a timely and secure manner
• Guarantee the soft accountancy of all sites for both accounting & donor allocations
• Update and implement the cash management protocols
• Coordinate the closure of monthly accountancy in coordination with HQ

Audit, compliance and reporting

• Produce financial budget proposals to donors based on the needs identified by the other departments
• Prepare financial reports as per donor’s contracts requirements
• Check and validate the partners financial report in case of consortium where MdM France is lead
• Send financial documents to HQ on a monthly basis
• Develop and/or revise and implement specific financial procedures and guidelines for both missions
• Prepare, organize and supervise audits at field level, with the support of the headquarter
• Harmonize financial organization and ensure accurate documentation of all financial transactions
• Ensure internal financial procedures, systems, policies, and controls are applied and complied with throughout the operations by all MdM’s staff members
• Ensure all MdM’s financial activities including payroll, income and other taxes are compliant with local laws
• Ensure proper archiving of all country mission’s financial documents

Team management

• Supervise the overall recruitment and training of the finance staffs on MdM procedures and tools
• Develop individual action plans and proceed to regular professional evaluations, according the HR policy
• Advisie, arbitrate and support the measures to take in the event of difficulties, malfunctions and/or incidents
• Support and provide advice to the finance team and to other departments to ensure full understanding of their responsibilities regarding finance management
• Develop and conduct finance trainings on specific topics to increase the MdM team members capacities and knowledge

Coordination & representation

• Coordinate closely with the HR team on all HR matters such as labour Llaw regarding salary payments, taxes, and other deductions
• Participate to the monthly grants review meeting, provide financial information to the coordination team both proactively and upon request in order to monitor projects budget spending plan for program
• Work with other MdM chapter to compile budget proposals and financial reports
• Establish and maintain good relationship with relevant technical staff in partners` organizations contributing to MdM country program
• Organize BFF meeting on a monthly basis, share monthly BFF with program and support teams and effective corrective actions on all discrepancies / issues found thereof
• Ensure when needed and by delegation of the General Coordinator the representation of MdM
• Liaise with INGO Finance Directors in-country and actively participate in interagency coordination meetings

Partnership financial management and capacity building

• Participate in the due diligence of new implementing partners
• Provide strong oversight and support to MdM local partner and MdM chapters, including compliance with donor regulations and capacities building
• Provide capacity building to MdM local partners to ensure full understanding of the financial responsibilities
• Ensure budget follow-up of partners’ budget, analyse it and provide feedback to the others department and HQ on partners financial follow-up
• Ensure the proper e-archiving of the local partners financial reports and accountancy
• Coach and strengthen the finance team skills on the application of MdM tools for the partnership financial follow-up

Benefits

• Starting date: as soon as possible
• 5 month-contract
• Gross monthly salary: €3,306
• Position based in Amman with frequent visits to Baghdad and Erbil
• Premium equal to one month salary paid in two instalments - minimum of 6 months seniority required
• Expatriation bonus (10% gross salary per month)
• Transportation cost, vaccines and visas covered
• Housing allowance
• 22.5 recovery days per year
• 5 weeks of paid leaves per year
• Health insurance (60% covered by MdM and 40% by the employee)
• Insurance (repatriation…)

Médecins du Monde promotes trainings and internal mobility

As part of our measures to combat money laundering and financing of terrorism, any selected candidate may be subject to a background check on international sanctions lists (UN, the EU, France, the United States…). This information is handled confidentially and stored on a secure server. For more information on the processing of personal data throughout this process: http://bit.ly/3CSTDYO

TELEPHONE APPLICATIONS WILL NOT BE ACCEPTED

Médecins du Monde reserves the right to fill the vacancy before the closing date for applications.

MdM stands up for the integration of people living with disabilities and fights against discrimination.

Requirements

• Diploma on finance, administration or economy/business

• Experience of 4 years minimum in a similar position

• Experience in multi-donors’ budgets

• Ability to analyse significant discrepancies between forecasts and actual records, interpret them, contextualise them, identify the causes and risks, warn
• Ability to understand and identify institutional donors’ cycles and procedures
• Excellent knowledge of Microsoft office pack
• Knowledge of Saga is an asset
• Languages: English is mandatory (oral and written); Arabic is an asset
• You embrace the core values and support the proactive philosophy of Médecins du Monde.

Apply now

Added 3 days ago - Updated 3 hours ago - Source: medecinsdumonde.org