Regional Finance and Admin Specialist

Contract

This is a UNV National Specialist contract. This kind of contract is known as National UN Volunteer. It is normally only for nationals. More about UNV National Specialist contracts.

Description of task

1. Prepare accounting transaction reports & payments pertaining to the Regional Office and ensure that supporting documents are complete, follow up with relevant staff as necessary.
2. Verify invoices and ascertain that the equipment, supplies or services they refer to were duly received or provided before proceeding with payment request.
3. Prepare Yearly & monthly-end closure of accounts for, Saudi Arabia and United Arab Emirates and produce financial reports for submission to relevant units. In addition, support with RO Cairo Yearly & Monthly-end closure.
4. Settle travel expense claims for all Regional Office staff; coordinate with respective staff members to verify accuracy and ensure completion of the claims and supporting documentation.
5. Assist in the review the financial activities including oversight of financial expenditure and accountability and financial analysis of Country Offices in Saudi Arabia and United Arab Emirates. In addition to support to RO Cairo Financial activities.
6. Review and process accounting transactions including IOM services fees and the fees for the service providers on biweekly basis for Algeria, Bahrain, Saudi Arabia and United Arab Emirates.
7. Process timely and accurately payroll for Saudi Arabia national staff and ensure proper documentation.
8. Assist and support CO’s Saudi Arabia and United Arab Emirates, including responding to queries, support preparing their budgets, and providing supporting documents when requested and processing their payments.
9. Assist to provide administrative and logistical, support and coordination for movement events planned under IOM Saudi Arabia and Untitled Arab Emirates resettlement projects.
10. Provide routine support and coordination for procurement of goods and services of the Country Office Saudi Arabia and United Arab Emirates, ensuring that all received goods are in accordance with the terms and specifications of the respective Purchase Orders (POs). and that all procurement processes made in the office are in line with IOM instructions and guidelines and coordinated with the Procurement and Supply Unit, as needed.
11. Assist the timely preparation of Financial and administrative reports and other relevant documentation for the region, as appropriate.
12. Assist in preparing the annual budget for Saudi Arabia and United Arab Emirates, in coordination with the relevant project managers. Monitor the budget control process and analyze variances between budget(s) and actual expenditures and assist in the preparation of budgets for new projects as needed.
13. Assist in the preparation of the sustainability reports and financial analysis for Saudi Arabia and United Arab Emirates.
14. Assist the Regional office in the financial resources management control; assist in budget reviewing, monitoring and control and facilitate project activation in PRIMA and revise BNPs/budgets.
15. Responsible for vendor creation process for RO, Saudi Arabia and United Arab Emirates.
16. Assist & support the implementation of internal controls in Gulf Country Offices (Saudi Arabia & United Arab Emirates) and compliance with financial policies, procedures, instructions, rules and regulations, including prevention of fraud and mismanagement.
17. Prepare and ensure proper E-filling for the admin & financial transactions for Gulf and RO Cairo accounts. This include ensuring all documents are scanned and in order for audit trail.
18. Perform such other duties as may be assigned.

Educational additional comments

• Bachelor’s degree in finance, Accounting or Business Administration with 3 years of relevant professional experience; or
• Completed High School degree from an accredited academic institution, with five years of relevant professional experience;

Experience remark

• Experience in applying knowledge of relevant financial discipline;
• Experience in developing / following internal control procedures to prevent fraud and mismanagement;
• Experience in ensuring application of institutional financial policies and guidelines;
• Experience in advocating incorporation of financial considerations into processes and procedures;
• Experience in the usage of office software packages (MS Word, Excel, etc.) in particular experience in computerized accounting systems including SAP application;
• Knowledge of financial rules and regulations.

Language skills

• English(Mandatory), Level - Fluent
• Arabic(Mandatory), Level - Working Knowledge

Competencies values

Accountability, Adaptability and Flexibility, Communication, Managing Performance, Planning and Organizing, Professionalism, Respect for Diversity, Technological Awareness, Vision, Working in Teams

Application procedure

• Not yet registered in the UNV Talent Pool? Please first register your profile at https://vmam.unv.org/candidate/signup. Important: After creating your account, complete all sections of your profile and submit it. Then go to ‘My Page’ at https://vmam.unv.org/candidate/mypage and click on the ‘Special Calls’ hyperlink. Lastly, select the special call to which you would like to apply. * Already registered in the UNV Talent Pool? Please first update your profile at https://vmam.unv.org/candidate/profile. Then go to ‘My Page’ at https://vmam.unv.org/candidate/mypage and click on the ‘Special Calls’ hyperlink to select the special call to which you would like to apply. This is a national UN Volunteer assignment, therefore only nationals of Egypt and legal residents in Egypt with the status of refugee or with the status of being stateless are eligible to apply. Application deadline: 23-09-2021